Procurement Manager
Economic and Social Fund for Development
Total des années d'expérience :27 years, 0 Mois
Plan, develop and manage all the phases of the procurement cycle of all portfolios/programmes involving services, supplies, and works in accordance with international donor regulations and procedures in particular the European Union programmes, etc.
Report regularly to the ESFD Managing Director on the implementation of procurement plans, highlighting risks and recommending corrective measures;
Present recommendations to the ESFD Managing Director on enhancements to procurement policies and procedures; customize new bidding and related documents; manage the standardization of procurement working documents to ensure homogeneity across all procurement phases and across the wide spectrum of programmes;
Serve as principal adviser, providing technical and policy advice on all aspects of public and donor-funded procurement.
Liaise with international donors and funding agencies, regional bodies and commissions, international professional bodies and societies as well as local and foreign public sector institutions in relation with procurement related initiatives.
Carry out tender management operations in accordance with International donor regulations and proce-dures in particular those of the European Union programmes, etc... as well as in accordance with public procurement regulations.
Decide on bid packaging modalities and bidding strategies including risk management of the bidding processes.
Prepare and oversee distribution of requests for expressions of interest, requests for information, prequalification documents, requests for proposals and/or invitations to tender and manage/conduct all aspects of procurement planning, application/bid/ proposal evaluations.
Carry out contract management operations in accordance with International donor regulations and procedures in particular the European Union programmes, etc... as well as in accordance with public procurement regulations.
Ensure that the objectives of contracts are met efficiently, effectively and economically; oversee adhe-rence to contractual administrative and technical provisions.
Study and process payments to the Finance Department.
Represent the office contractually acting as single point of contact for all contract-related formal and legal correspondence.
Advice concerned parties on contractual rights and obligations, ensuring the correct conformity and timely provision of deliverables/outcomes in accordance with set conditions.
Ensure satisfactory completion and contract closure highlighting all relevant roles and responsibilities.
Chair/manage acceptance processes (provisional and final) ensuring compliance with contractual obliga-tions and overseeing contractor performance during warranty.
Establish and maintain implementation schedules for ongoing projects, tenders and contracts.
Track and assess progress and performance of schedules against baselines.
Prepare progress and other reports (procurement plans and regular activity updates).
Develop statistical reports, analyses, benchmarks and indicators concerning all matters related to the various phases of the project/procurement cycle.
Prepare and follow up on relatively complex procurement activities with the different implementation teams at Ministry of Social Affairs, Ministry of Public Health and Ministry of Labor such as reviewing technical specifications for goods; researching market for procurement bid lists; reviewing terms of reference for consultant services; preparation of bidding documents and bid advertising;
Support Beneficiary agency technical teams in undertaking procurement processing steps such as short-listing, pre-bid conferences, technical evaluation, financial evaluation; writing evaluation reports to include recommendations for award, negotiations and preparing final contract documents and training of bid evaluation committees;
Support beneficiary agency technical teams in supervision and acceptance of deliverables submitted by contracted individual consultants, firms and suppliers;
Follow up on procurement schedules and plans;
Maintain a computerized archive register showing all project related correspondence, as well as all other actions and procurement record.s
Developing Rehabilitation & Assistance to Schools and Teachers Improvement (D-RASATI) Program funded by USAID.
Conduct periodic visits to school rehabilitation sites in all Lebanese districts and generate visit reports;
Track progress across schools and identify hindrances or opportunities;
Ensure accuracy of data;
Work collaboratively with D-RASATI’s rehabilitation partners to generate and support strategies for redressing/remedying identified issues.
Preparation of manuals and presentations on proposal writing, contract management and procurement procedures for the Unions of Municipalities- for a project funded by The Europen Commision, implemented by the Ministry of Interiors and Municipalities in Lebanon.
Provide assistance and training to the representatives of appointed Lebanese Municipalities during the preparation and completion of grant application projects that could benefit from European Union and other International donors.
Prepare tenders for the project’s design and supervision, attend bid opening procedures, evaluation and contracts management according to European Rules.
Develop procurement capacity of the municipalities staff, paying particular attention to on-the-job transfer of knowledge “ learning by doing”, as well as guidance and assistance in organizing and managing all the procurement activities in accordance with European Union guidelines applicable to the project from initial planning to delivery of goods and works (checking all tender documents prepared by the municipalities before launching and ensuring that all submissions adhere to expected standards; notification; form of contract; conditions of contract including special; delivery time or schedule of completion; prequalification documents; evaluation reports, and other.
Organize collection of necessary data for monitoring the projects and transfer those data to IT team for processing.
Assist in Preparation of the Tender and Contract Documents .
Assist in the reply to tenderers’ queries, issue addenda as required during the tender stage, receive and check tenders, including mathematical checks, pricing consistency, preparation of tender analysis, and making recommendation to the Client for the award of Contract or rejection of tenders .
Edit and incorporate revised BOQ’s for all trades based on detailed design drawings .
Prepare /Review Tender and Contract Documents for all Trades .
Revise and Submit periodic progress report to the Client .
Prepare procurement documents and participate in the evaluation process for consultants, suppliers and contractors (bidding documents, request for proposals, terms of reference, evaluation of offers with recommendations for contract award, preparation of documentation for contract signing and payments).
Maintain accurate procurement records, including all actions and documents related to the project.
2002 - 2005
Operations Manager : Physical Rehabilitation & Equipping for 37 Rural Food Processing Centers - YMCA Stimulating and Transforming Rural Markets Program funded by USAID.
Prepared Projects Agreement between YMCA and Local Community .
Responsible for Pre-Award Activities including bid preparation, Processing queries from bidders, Preparation of bid evaluation programmes, Evaluation of bids, Negotiation and Award and Contract Preparation.
Responsible for Post-Award Activities including conducting kick-off meetings, Coordinating all contract submittals and correspondence.
Responsible of Preparation and Processing of Procurement Orders, Payments, Claims And Close Out.
Undertaking of Site visits:Supervision of Civil & Electrical Works , Delivery of Food Equipments for each center.
1997- 2002 YMCA of Lebanon
Civil Engineer, YMCA - Integrated Rural Development Program funded by USAID
Prepared Projects Agreement between YMCA and Community .
Prepared Tender documents and Procurement Orders .
Followed -up on projects, project administration, procurement orders, invoices, payments, prepared financial reports .
Contributed in supervision for the infrastructure projects.
Prepared the technical and financial design for the waterproofing & paints work - building projects
Supervising the project execution .
Casino Du Liban Project
Supervising the casting of light weight concrete works, the installation of water proofing membrane .
Supervising the casting & execution of electrical manholes