Ghufran Ibrahim

11. Update employee records with new hire information and/or changes in employment status 12. Maintain organizational charts and detailed job descriptions along with salary records 13. Forecast hiring needs and ensure recruitment process runs smoothly 14. Develop and implement HR policies throughout the organization 15. Process employees' queries and respond in a timely manner 16. Stay up-to-date and comply with changes in labor legislation 17. Organizes the allocation and distribution of the equipment 18. Identifies needs and selects suppliers 19. Delivers training in equipment handling and draws up operating procedures 20. Monitors what reinforcements are required in terms of equipment, and advises on purchases…. & performs all other similar duties as assigned !  Medical Clinic Executive Secretary, Herbal Dynasty for Natural Product - Dr. Samir Al-Hilo Jordan - January 2021- February 2021 (Promoted to HR department)  Translator / Interpreter, HAISENBERG Management & Immigration Consulting and at Dar Al We'amfor Translation Services (Jordan - Freelance Job) 1. Facilitate effective communication between two parties that do not speak a similar language/ with limited English proficiency by converting one spoken or written language to another; 2. Create a new text in the target language that reproduces the content and style of the original; 3.Translate languages at meetings such as attorney-client meetings, preliminary hearings, arraignments, depositions, and trials; 4. Interpret both legal terminology and colloquial language; 5.Translate languages at meetings such as attorney-client meetings, preliminary hearings, arraignments, depositions, and trials; 6. Interpret both legal terminology and colloquial language; 7. Compile information and technical terms into glossaries and terminology databases to be used in their oral renditions and translations; 8. Proofread translated texts for grammar, spelling and punctuation accuracy.

1. Personnel Assistant for the CEO; 2. Operations tasks: Make important policy, planning, and strategy decisions; 3. Liaison officer for the Social Security Corporation, Health Insurance Company, Banks, Ministry of labor to follow on social insurance procedures, work permits, and other employees' affairs; 4. Procurement tasks: Discovering profitable suppliers and initiate procurement partnerships; 5. PR/Communications tasks: Collaborate with management to develop and implement an effective communications strategy based on our target audience; 6. Administrative tasks: Set up Payroll &Salaries, prepare invoices or financial statements and provide assistance in bookkeeping Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Direct and lead the work of others and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Executing documentation, archiving and reporting; 7. Team leader for Debts Collection Department (+8 members): Manages and leads a team of employees. Communicates company goals, safety practices, and deadlines to team. Motivates team members and assesses performance. Provides help to management, including hiring and training, and keeps management updated on team performance; 8. HR duties: recruit, support, train, and place employees of a company, applying the labor law terms and make sure the staff being adhere to it.

reasons for leaving: project closed out 1. Briefly: Working under a project manager to ensure projects are completed on time and within budget. Oversee small parts of the larger project and primarily responsible for administrative tasks. Makes sure all aspects of the project run smoothly and efficiently with various members of the project team and the client to develop a time line, create schedules, and oversee progress to make sure goals are met on time. And Monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

reasons for leaving: NGO demands 1. Briefly: Participate actively in the implementation of M&E processes by providing technical support and checking quality, with collaborating partners, review their existing approaches and management information systems and agree on any required changes, support and resources. Work with the field teams to ensure that program indicators are tracked through regular field visits.

1. Performs all work and makes decisions with little supervision and/or instructions; 2. Acts as role model for other internal administrative assistants; 3. Communicates in a clear, professional and articulate manner. Directly liaises with other important internal and external contacts such as vendors, customers and senior leadership on behalf of manager; 4. Performs all work and makes decisions with little supervision and/or instructions; 5. Acts as role model for other internal administrative assistants. Facilitates the compilation and sharing of information among other administrative staff; 9. Communicates in a clear, professional and articulate manner. Directly liaises with other important internal 6. And external contacts such as vendors, customers and senior leadership on behalf of manager.

- Reasons for leaving: was part time 1. Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc; 2. Attend meetings and keep minutes; 3. Receive and screen phone calls and redirect them when appropriate; 4. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.); 5. Make travel arrangements for executives; 6. Handle confidential documents ensuring they remain secure; 7. Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

Iraq 1. Maintain proper files of requisitions, quotations, evaluation forms and purchase orders in compliance with NRC Logistics policy and audit/donor requirements; 2. Consolidating information from logistics activities and provide weekly updates related to NRC procurement, repairs and staff movement to field locations; 3. Assist the Senior Logistics Officer in establishing and coordinating routine processes and procedures for the logistics department; 4. Participate in supervision and training of logistics staff in NRC procurement and logistics policies and procedures; 5. Liaise and coordinate all logistical matters with other Agencies and maintain good relationships; 6. Receive requisitions and source bids & quotations for the purchases of goods and services in accordance with NRC procurement regulations; 7. Participate in procurement planning and follow up with program section to ensure requisitions are received in a timely manner to ensure program continuation; 8. Register and maintain proper files of requisitions, quotations and purchase orders and other relevant documents; 9. Liaise with warehouse staff on information on the planned arrival of materials and equipment to the warehouse and obtain the necessary documentation to facilitate payments to vendors; 10. Ensure complete paper trail for payments and filing according to projects; 11. Prepare procurement status reports as required; 12. Develop Ensure security and safe storage of goods and equipment in warehouses, satellite transit stores within camps and in NRC offices; 13. Ensure effective and safe materials handling system with proper and accurate records maintained in accordance to NRC stock policy; 14. In charge of tracking/return/record keeping of all Equipment procured and issued to staff; 15. Organize for the dispatch of goods and equipment to field offices and coordinate loading and assign duties as required; 16. Check that proper documentation (export docs, waybills, packing lists, etc.) is completed and accompanying all consignments dispatched to the field office.

1. Manages and organizes all documents relating to Marla Fund projects, trainings, and corollary activities like monitoring and evaluation; 2. Reviews documents for all Marla Fund projects as part of the Marla team to ensure that all necessary documents - this includes all identification and causation documents, approvals, documents are properly written and translated for meetings or for documentation in a timely manner; Ensures that all projects are marked and branded appropriately according to USAID standards; 1. Reviews proposals and budgets, feasibility studies and business plans, matrix review, Marla agreements, receiving reports, monitoring and evaluation reports and Marla Officer follow up reports in project files for proper project closure, maintaining tracking sheets; 2. Prepare biweekly outstanding list of documentations or follow-ups required for Marla Manager to share with area coordinator management support; 3. Review and assist, if required, with all business development trainings and staff training programs to ensure that all necessary documentation exists for training payments by the Department of Finance; 4. Follow-up with the Monitoring and Evaluation Department to ensure that they have access to documents and other information about projects and have regularly updated schedules for completing monitoring and evaluation reports in a timely manner; 5. Present weekly, monthly, and quarterly reports about the entire activities related to Marla program; 6. Finalize the close-out of all Marla Fund files; 7. Support program staff in organizing and managing seminars, workshops, press conferences and field visits as required; 8. Translating effective communication between two parties that do not speak a similar language in high level meetings; 9. Regular communication with well-known NGOs and other governmental institutions; 13. Monitor the sustainability of the project's results.

1. Represented company in high level meetings with clients, Iraqi government, US Embassy, and USAID, in addition to conferences; 2. Lecturer for trainings and workshops in USAID funded surveys and assessments; 3. Presenting program activity findings to clients, and also introducing company to prospective clients/projects; 4. Provide assistance to local professional associations and NGOs to improve their capacity, by acting as a liaison between the program and association; 5. Schedule and organize meetings, conferences, and appointments; 6. Research particular issues and report findings; 7. Track development of continuing internal projects and provide informal and formal reports on progress; 8. Build relationships and communicate with various internal departments to get information and join forces on projects; 9. Manage and facilitate focus groups and conferences, and function as opening speaker; 10. Oversee all logistics arrangements in support of short-term consultants' assignments in coordination with operating staff; 11. Assist with recruitment of local staff in accordance with the company policy and procedures including, but not limited to: participation in, or facilitation of, candidate interviews; reference checks; bio data, salary and education verification; salary negotiations and offers; benefits and allowance questions, etc.; 12. Working under the supervision and guidance of the Programs Director and Program Manager to learn and implement project strategies; 13. Managed USAID survey and assessment projects; 14. Preparing weekly, gathering data for quarterly and final reports; 15. Translate administrative orders and authorization letters when issued by the Board of Directors;

1. Assisted staff with routine HR related questions as the first point of contact for employees; 2. Managed, organized, and updated files, records, correspondence, charts, reports, etc.; 3. Coordinated meetings and interview schedules as part of my participation in recruitment process; 4. Administered the recruitment of local staff, published vacancy announcements, screened applicants, recommended final short listed candidates, finalized necessary arrangements for test interviews; 5. Acted as HR representative in selection panels, and recommended competency questions, and then briefed panel members on related rules procedures; 6. Ordered and managed supplies, made and took calls and messages; 7. Received visitors and was effective company representative; 8. Provided employee training and orientation services; 9. Made reservations and coordinated travel with management activity; 10.Communicated effectively with multiple departments and provinces to plan meetings for the program 11. Established strong relationships to gain support and effectively achieve results; 12. Recruiting, interviewing, and emailing new employees for any vacancies.

1. Communicating directly with medical companies outside Iraq to request patient information; 2. Coordinate with doctors on patient conditions; 3. Arrange, hold, and manage for the medical meetings between patients and doctors; 4. Filed visits for hospitals to make sure they have correct qualifications; 5. Send patients outside Iraq to receive medical treatment and follow up with them by phone or email.  Public Relations Officer / Secretary, Al-Morgan Company for Travelling and Tourism - Baghdad,