Gie-ar Mendoza

Receive and analyze the order form from the marketing team
Check prices and availability with existing suppliers
Sourcing of new supplier for those new items
Create and place a purchase order
Check the Sales term/incoterms and make a comparison with previous orders
Prepare & schedule the payment for those pre-payment & credit terms invoices
Arranging forwarder/shipping line in origin to ship the item upon ready date
Coordinate the marketing, clearing & warehouse team with regards to the timings of arrival per shipment
Check and prepare the documents needed by the clearing team for customs releasing
Make a day to day status report for reference of every department
Alert the bonded warehouse team upon clearing restricted items (wines & any other alcoholic beverages)
Making a costing of all expenses per item
Ensure that all documents are keep and filed (soft & hard copy)
Support the clearing team for their day to day operation (if needed

Communicate with suppliers in different countries for all incoming shipments

Communicate with forwarders & carriers for the booking and update supply planner for all incoming shipments

Ensuring all shipping documents are correct & forward to Import operations for the process of releasing

Pays duties & taxes at authorized agent bank

Coordinates regularly with Import Operations for the status of shipment
Schedule delivery to different warehouses

Provides delivery receipt & create inbound delivery number in SAP needed for the delivery of all incoming shipments

Submit weekly purchase order monitoring & shipment monitoring

Submit monthly expenses report, number of containers arrived, detailed Per shipment monitoring report & foreign invoice monitoring

Prepares all foreign supplier invoices ready to be paid by the Accounts Payable team
Prepares all SSDT liquidation & submit SSDT tracking report of liquidation
Ensures smooth flow in the incoming deliveries of released shipment in different warehouses

Communicate with suppliers in different countries for all incoming shipments
Communicate with forwarders & carriers for the booking and updates for all incoming shipments
Prepares necessary documents for processing
Ensures that entry to be filed has a proper tariff classification
Checks all entry on the import entry revenue and make sure that declaration has been type properly before filling at Bureau of Customs
Computes duties & taxes
Pays duties & taxes at authorized agent bank
Coordinates regularly with Life Science Supervisor the status of shipment
Submit weekly incoming shipment to be used by warehouse personnel in planning their warehouse space
Submit monthly report of expenses of all shipment
Prepares all invoices ready to be paid by the Accounts Payable team
Provides delivery receipt/gatepass needed for the release of shipments
Ensures smooth flow in the incoming deliveries of released shipment in different warehouses


On-the