Executive Secretary
DAMAC PROPERTIES
Total des années d'expérience :21 years, 10 Mois
• All administrative & secretarial support to the Senior Vice President and the Chief Financial Officer
• Maintained executives busy schedule and organized day-to-day internal and external meetings
• Handled all internal & external correspondences, drafted letters, memos, agendas and reports
• Assisted in preparing documents for Chairman’s meetings, board meetings and presentations
• Arranged visa, air tickets, hotel reservations and transportation for international trips
• Created and maintained computer and paper-based filing system for all office documents, records & reports
• Verified all the documents to confirm it’s COA compliance, management approvals, proper supporting and authorized signatures before submitting to SVP and CFO for their final approval/signature.
• Maintained task tracker for all team members, payable/receivable teams, chairman office, and regular follow-ups and send reminders for upcoming deadlines on actionable items
• Maintained office stationery, AMC of office automation equipment, raised Purchase Requisitions and LPOs
• Maintained schedule of company driver and motor bike messengers’ to timely execute banking tasks and collection & delivery of documents. Managed multiple international courier accounts.
• Liaised with international branch office staffs to schedule meetings & conference calls with SVP & CFO, and other office requirements for smooth administrative operation
• Arranged meeting rooms for the scheduled meetings with audiovisual equipment, stationery & refreshments
• Assisted other senior managers in daily operational functions as and when required
• Managed the office functions independently, including staff supervision protection and security of the institute as per the government instructions
• Assisted the management in preparing for student orientation, evaluation, and reflection sessions
• Maintained accurate records of students’ attendance, fees details and progress report & transportation
• Attained students’ performance feedback and reported to the parents and the management
• P.R. Support, media advertising and organizing students’ performance show
• Managed the payroll, petty cash and all other secretarial and administrative duties
• Organized and maintained director’s diary to make appointments and schedule meetings
• Handled complex itinerary, ticket reservation, hotel booking and related transportation arrangement for the director, chairman, corporate visitors and other senior executives (both local and international)
• Independently handled all internal and external correspondence
• Organized external/internal meetings attending them and taking minutes
• Assisted in writing reports, documents for board meetings, briefing papers and making presentations
• Managed petty cash, inventory, travelling expenses, incoming emails, faxes and snail mail couriers
• Developed and maintained well organized both digital & paper-based filing system
• Provided all administrative & secretarial support to the management in daily operations
• Managed Internal & external correspondences, schedules, appointments, hotel reservation, visa and travel arrangements
• Managed filing systems, IT infrastructure, office supplies inventory, and safe & pleasant work environment
• Prepared memos, agendas, invoices, purchase orders & requisitions, statements and reports
• Managed emails, letters, faxes, international couriers and phone calls
• All administrative & secretarial support to the management
• Arranged all company cheques, prepared bank payment vouchers, invoices, memos, letters and handled all other correspondence also maintained the company filing system
• Handled petty cash and made monthly report for reimbursement
• Handled all incoming/outgoing faxes, snail mail, couriers and emails
• Maintained office stationery, raised local purchase orders and purchased office equipment
• Managed monthly utility payments, AMCs, periodical maintenance of all office automation equipment