finance and admin officer
Ellab FZCO
Total des années d'expérience :16 years, 1 Mois
• Preparing daily journal entries, managing expense claims and handling petty cash transactions
• AP/AR entry and reconciliations
• Full control of purchase and sales ledger invoicing and posting
• Maintaining fixed asset register and maintaining addition, deletion and depreciation schedules
• Performing periodic accounting books closing, reports and reconciliation of intercompany accounts
• Preparing and submitting financial reports to Head Office
• Handles cargo shipment, freight and logistics
• Act as a main point of contact for all HR and Administration queries
• Payroll processing, tracking the attendance, holidays and sick leaves
• Arranging and coordinating events and conference for the company which is held 3-5 times in a year (booking of meeting rooms, taking care of guests’ flight tickets, hotels, visas, car hire, and others.
• In-charge of DAFZA related functions - office lease, trade license renewal, processing & cancelling staff visas, etc.
• Assisting overheads regarding their flight, accommodation, insurance and visa requests
• Implementing office procedures and maintain general upkeep of the office
Logistics & Supply Chain
• Acknowledging orders received from customer through Sage ERP and issuing Proforma Invoice
• Keeping customers fully informed on the exact status of their orders and coordinating material delivery
• Coordinates the dispatch schedule with the Warehouse Manager and prepares the Dispatch Order, Delivery Notes and Weekly Sales Report
• Raising of Purchase Orders to various suppliers and to follow-up for the timely delivery of materials
• Preparing Import and Export shipping documentation (Sea, Land, and Air Freight) and liaising with freight forwarders for the cargo clearance and delivery
• Online application of COO (Certificate of Origin)
• Negotiating with transport and logistics companies to obtain the best competitive rates
• Filling-up Dangerous Goods Declaration for Shipping Lines approval.
• Preparing Material Forecast (Raw Material Estimate)
• Product costing - responsible in providing and updating costs of each products in the database
• Monitor movement of stocks and maintaining the required inventory levels
• Performing physical inventory count every end of the month, along with the Warehouse Manager, and reconcile actual stock count to that of computer generated reports
• Process returned goods and proper update on the inventory
Sales Support and General Administration
• Support sales team with creating quotations and respond to customer’s inquiries
• Maintain and update customers and suppliers database
• Ensure customer complaints or issues are attended to and resolved in a timely manner to the customers’ satisfaction.
• Issuing Payment Vouchers and handling petty cash
• Preparing monthly reports such as Stock-Take Report, Final Sales Report, Goods-in-Transit Report, etc.
• Arranging flight bookings and hotel accommodation for the Managing Director, sales team and technical team.
• Conference planning - responsible for the end-to-end logistical planning of regional and international executive and sales management conferences that were held in Dubai
• Posting of Invoices using Infos ERP system and provides statement of accounts to customers
• Prepares monthly Sales Reports
• Performs monthly aging analysis of the dues and follow up for the payment
• Prepares the Bank Reconciliation Statement
• Prepares cash and checks to be deposited in the bank
• Carry out administrative functions such as self-correspondence, preparing reports and office memoranda
• Arranging flight bookings and hotel accommodation for the General Manager
• Organizing events and meetings
• Stationery and consumables control
• Generating travel authorisations and expense claims
• Ensures accurate and systematic documentation control/filing system
• Type letters, memos, and other relevant office documents.
• Organize business itineraries, travel arrangements, and schedules appointment for the Local Government Officer (MLGOO)
• Ensure proper upkeep of the office and proper handling of supplies and resources
• Maintain a systematic filing system
• Issue and process Certificate of Birth, Death, and Marriage
• Update and input data on to the system
I graduated a double major course. BS Commerce major in Economics and BS Commerce major in Business Management.