Glen Rebello

Sr. Document Controller-Roads & Infrastructure in Semaisma-Package 2 (South)
Client: Ashghal
Consultant: KEO International Consultants
General Scope of the Project is to provide Roads and Infrastructure for residential and public use plots in an area covering 198.96 hectares.
• Upload and retrieval of all Project Documents using APMS.
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users.
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies.
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Preparation of Weekly / Monthly Project Status Reports.
• Overall responsible for the proper distribution of drawings and related documents to concerned parties.
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.
Reports Generated:
• Concrete Pouring Record
• Document transmittal
• Confirmation of Verbal Instruction (CVI)
• Notice for Commencement of New Activity
• Inspection & Test Plan (ITP)
• Inspection Requests
• Inspection requests for Concrete pouring
• Land Surveyor Calibration Record
• Material Inspection
• Material Sampling for Testing
• Material Submittal
• MEP Clearance
• Non Conformance Report (NCR)
• Technical Submittals
• Shop Drawings Submittal

Sr. Document Controller-Wedding Halls Complex Project - Doha, Qatar Project #: QR 192, 557, 000/-
Client: Private Engineering Office (PEO)
Project scope includes construction, completion, maintenance, testing & commissioning of halls complex, divided into 3 main packages:
• Main Building & appendixes
• Services & Utilities Area
• External Works

Responsibilities
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users.
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies.
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Preparation of Weekly / Monthly Project Status Reports.
• Overall responsible for the proper distribution of drawings and related documents to concerned parties.
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.

Reports Generated:
• Concrete Pouring Record
• Document transmittal
• Confirmation of Verbal Instruction (CVI)
• Notice for Commencement of New Activity
• Inspection & Test Plan (ITP)
• Inspection Requests
• Inspection requests for Concrete pouring
• Land Surveyor Calibration Record
• Material Inspection
• Material Sampling for Testing
• Material Submittal
• MEP Clearance
• Non Conformance Report (NCR)
• Technical Submittals
• Shop Drawings Submittal

Sr. Document Controller - UCC-Head Office Centralized DC Dept.
Overall management of around 15 Projects with Qatar using ePINSoftware & SHAREPOINT from Concept Stage to Construction Stage. Ensure highest ISO Quality Procedures are maintained, i.e., Forms & Procedures used are those only approved by the QM. Once project moved to construction stage, coordination with site DC to ensure smooth running of the Project.

Responsibilities
• Ensure documents are received and issued in accordance with company procedures.
• Distribute the received documents to the concerned departments.
• Conduct a final QA check for all outgoing documents to ensure that all documents issued by the Company are in accordance to the Company standards.
• Keep all Project documents complete, orderly and categorized for easy traceability.
• Immediately locate documents and highlight necessary information.
• Update the tracking log for Client correspondences and remind the concerned departments with regard to submission dates.
• Ensure that the Document Control Policies and Procedures are understood and is implemented by all users.
• Maintain an efficient Project Submittal Register, supervise and record document flow to and from all necessary parties including Clients, Consultants, Sub-Contractors, etc.
• Maintain and update database and original hard copies.
• Maintain the documents and drawings in the Document Control Department under safe custody without damage or deterioration with easy traceability. Ensure confidentiality of documents.
• Assist in preparation of Pre-Qualification Documents
• Assist Tender Department with tender submissions
• Preparation of Drawing Submittals, Material Submittals, RFI, Method Statement, Vendor Submittals.
• Request for commencement of Activity (RCA).
• Request for Engineer’s Instruction (REI)
• Preparation of Weekly / Monthly Project Status Reports.
• Overall responsible for the proper distribution of drawings and related documents to concerned parties.
• Coordination with site office DC and maintaining proper softcopy backup for all site related documents including revised drawings.

EXECUTIVE SECRETARY TO THE DPD (Deputy Project Director) FOR CONSTRUCTION FACILITIES FOR THE US ARMY AT AL UDEID AIRBASE - (a design and built project consisting various facilities for the US Army). PROJECT VALUE - QRS 1.5 BILLION + ADDENDUM WORKS 0.75 BILLION (TOTAL VALUE # 2.50)
Brief Description:
Preparation of all out-going correspondences.
Input various data to files, revise and design forms to meet report requirement.
Preparation of Daily Work Reports.
Preparation of Monthly Project Report, for the Client, Weekly Reports, etc.
Assist DPM in preparation of Project Minutes of Co-ordination Meetings with Client, Sub-Contractors, etc.
Co-ordination with Consultants - White Young - Qatar.
Handling of Petty-Cash, Prepare detail listing of meetings, appointments for the DPD.
Manage Office independently in absence of the DPD.
Maintain and running inventory of office supplies, request appropriate materials as needed.
Maintain a busy day to day diary of the DPD.
Make travel arrangement for the DPD.
Liase with Town Office and Site Office