Executive Secretary
Hadi Clinic
Total years of experience :25 years, 8 Months
• Prepare and manage correspondences/reports
• Set-up and coordinate internal and external meetings and conferences
• Manage and maintain the DGM schedule/calendar
• Plans and prepares meeting agendas and minutes
• Follow- up updates on various issues with the Staff members
• Manage and maintain hardcopy and electronic filing system
• Responding on a timely basis to inquiries
• Sort, screen and prioritise incoming mails
• Meet and screen visitors, redirecting to the appropriate persons if necessary
• Perform other related duties as required
• Auditing of delivery receipts, invoices, prices on contract/non-contract invoices
• Sort and organize invoices
• Assists in costing
• Performs data entry
Administrative Assistant/HR Assistant
• Prospect new clients for recruitment assignment
• Execute the sourcing of suitable candidates for clients to consider
• Coordinate interview arrangements
• Perform client and candidate follow-up
• Prepare work schedules for temporary workers
• Call/Dispatch temporary workers to work
• Assists and instructs Staff regarding Company policies and procedures
• Monitor status of receivables to ensure prompt payments
• Process all billing & invoicing to customers
• Prepare, process and distribute payroll
Customer Service
• Receive all temps/customer questions, concerns & complaints and exercise judgment & discretion to resolve them on behalf of the Company
• Designs and maintains an organized filing system
• Observe proper documentation & follow SOP’s completely all the time
• Answers/Filters incoming calls
Personnel Assistant/Administrative Assistant
• Files and controls all confidential documents of Personnel Dept.
• Develop and prepare monthly management, bonus assessment and human resources reports
• Responsible for employee relations, grievance handling and disciplinary procedure
• Assist in the process of expatriate workers (work permits, contracts accommodations, medical check-up)
• Assist/Administer staff leaves, medical & attendance
• Handling other general office admin duties such as office stationary/pantry items purchasing, courier services, distribution of mails, correspondence, phone calls and arrangement of booking for flights
• In-charge of supervising domestic housekeeper
Accounting Staff
• Account for food issues and domestic supplies
• Account for staff shop issues
• Audits discrepancies on issues and receipts
• Do regular physical inventory