Senior Document Controller
HOT Engineering and Construction Company K.S.C.C.
مجموع سنوات الخبرة :22 years, 11 أشهر
My role embodies a unique blend of senior document control, secretarial duties, administrative functions, and operating ERP Dynamics 365 system. Has played a pivotal role in ensuring seamless document management for two critical projects
• the 63001-MEW Shuwaikh Power Station Project and 62009-KOC Construction of Flowline Work in North Kuwait. Additionally, my experience encompasses providing technical assistance for the scaffolding department, overseeing invoicing, timesheets, payment certificates, and supporting the project timekeepers. Key Responsibilities: 1. Senior Document Control for Oil and Gas Department:
• Lead the organization, maintenance, and tracking of crucial documents for the Oil and Gas Department Group I Projects Construction, adhering to industry standards and company protocols.
• Deploy and manage document control systems, facilitating reviews and distribution processes.
• Maintain precise and up-to-date records for all pertinent documentation. 2. Secretarial Support:
• Provide top-tier secretarial support to senior management, including drafting letters, transmittals, memo, calendar management, travel arrangements, and meeting coordination.
• Generate, edit, and review reports, presentations, and correspondence on behalf of senior executives, ensuring accuracy and professionalism.
• Handle sensitive information with utmost discretion and professionalism. 3. Administrative Tasks:
• Oversee general administrative functions, such as office supplies and office maintenance.
• Assist in organizing events, workshops, and meetings, ensuring seamless logistical coordination.
• Manage correspondence, both physical and electronic, ensuring prompt and accurate responses. 4. Technical Assistant for Scaffolding & Painting Department:
• Provide valuable technical support to the scaffolding department, aiding in project planning, design, execution and timekeeping.
• Collaborate with scaffolding & painting supervisor and technicians to ensure compliance with safety standards and project requirements. 5. ERP Dynamics 365 Proficiency:
• Leverage ERP Dynamics 365 system for tasks such as invoicing, timesheet management, and payment certificates generation.
• Collaborate closely with the project timekeeper to guarantee accurate and efficient utilization of the Bio-time and timekeeping system for project-related transactions.
First Kuwaiti General Trading and Contracting Company, Kuwait September 2006 to November 2012
• Supported company managers by managing budgets, scheduling appointments, and organizing itinerary.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Provide support to the Oil and Gas, Electricity Waters Department (OGEW).
• Organising meeting producing agendas and taking minutes
• Drafting letters, Minutes of Meeting, Site memos and Transmittal.
• Disseminate incoming/outgoing communications to concerned offices.
• Act as custodian of all projects contracts and file which in part, constitute confidential matters.
• Maintains and manage all-important documents either for a particular project or as a whole organization and assures that it is easily accessible and stored.
• Maintaining the Filing system & data storing in such a manner, that the information should be available for all concerned persons at any time.
• Designed creative digital displays used in online advertising for local businesses.
• Created digital image files for use in digital and traditional printing methods.
• Responsible for graphics designing, data encoding & lay-outing logo, brochures, etc.
• Attending costumers and managing the daily sales records.
• Store management, monitor & controlling monthly expenses.
• Installation and Repair of Computer.
• Bookbinding.
• Receiving the incoming products and preparing tabulation sheets with specific location to the warehouse bulk.
• Developed strong communication and organizational skills through working on group projects.
• Participated in team projects, demonstrating to work collaboratively and effectively.
• Demonstrated a high level of initiative and creativity while tackling difficult tasks.
• Recording the quantities, description, lot number and expiry date.
• Dispatching outgoing products according to the sales invoice and product manifest.
• Responsible for stock arrangement and monitor products lot number & expiry date and familiarizing the product to locate easily.
• Monitored the old stocks.
Specialized coursework in English literature, linguistics, composition, and language acquisition.