Gowtham Jeyachandran

• Receive and issues documents under transmittal, externally and internally according to document distribution matrix.
• Ensures that all engineering documents are well checked and submitted on time prior to the document’s submission due date.
• Ensures that all documents have no errors in filenames, revisions, submissions, etc. before submitting it to the recipient department/party to avoid confusion;
• Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable.

• Develops and maintains the projects department document control register.
• Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants.
• Allocates document numbers to internally prepared documents and incoming documentation.
• Maintains updated records of all approved documents and drawings in the Document Archive and the File Server with easy traceability.
• Maintains the files and control logs as required by the project procedures.
• Handling Incoming Letters, Transmittals Technical Documents, etc. from Client, Subcontractors, Vendors etc.
• Prepare, operate and update Document Control Procedures in line with the ADNOC Document Management System.
• Produce and maintain Document Progress Reports to Project Managers.
• Issue document update requests when required.
• Work in strict co-operation with the Project Manager to ensure project progress status integration.
• Handling all Engineering Drawings including technical documents such Specification, Procedure Incoming and outgoing Between SLFE Engineering to and from ADNOC & Neste Engineering.
• Preparing all Engineering and Technical Documents as per ADNOC Standards.
• Handling all correspondence of ADNOC/Neste incoming and outgoing.
• Assist Project Manager and Project Team with document distribution, scanning, copying, etc.
• Receive certified drawing approval from appropriate engineer, issues certified drawing, and scans into Company specific document management system.

 I am responsible for the effective and efficient document control of all
engineering documents, in accordance with the established procedures.
 Design and development of advanced project document control system for the
business.
 I am responsible for maintenance and continual improvement of Document
Control Management System as per ISO Standard. Monitor the document
control requirements on an ongoing basis so as to make recommendations for
any improvements in the system if necessary.
 Daily routine activities of Document Control, including distribution of
documents, maintaining electronic folders and directories, tracking and retrieval
of documents and drawings.
 Maintain registers of all receipts and issues or submissions of documents and
correspondence.
 Expedite the return of documents and approvals or comments within the
required time period from internal and external parties to whom they have been
issued or distributed.
 Ensure the effective running of the day-to-day operations of the document center.
Hands on experience in identifying, sorting of Engineering Documents and
drawings (Electrical & Instrumentation drawings, plot plans, details, loop
drawings, data sheets, standards, isometrics, manuals etc.) as per ISO
9001:2008 Quality Management System, EDMS.
 Register, log, distribute, track, issue, maintain and control office and site project
documents and drawings.
 Coordinate the activities of Document Control, including distribution of
documents, tracking and reporting on document review progress.
 Assist with the implementation, management and administration of the
electronic document management system.
 Perform document control & Quality management activities.
 Maintain procedures for maintaining documents and manage change control of
documents.
 Work closely and liaise with contractors’ document control group in all matters
relating to document control.
 Maintain document logs for correspondence, material approval submittals, shop
drawing, RFI (incoming & outgoing).
 Receiving and distributing all documents. Preparation transmittal sheets for
Inspection Requests, Material & Shop drawing submittals and Filing etc.
 To ensure compliance with quality assurance requirements at all time.
 Coordinate engineering key performance indicators.
Receive
 Receive and distribute project documents and drawings based on the Document
Distribution Matrix to the right department and right person (action parties) as per agreed
procedure after Project Manager’s Review.
 Receive, record, log, scan and distribute all project documents, shop drawings and other
submittals.
 Ensure the correct stamping all documents or drawings in accordance with the prevailing
document control procedures.
Record
 Maintain records of engineering documents and drawings in hard copies and electronic
files and monitor the revisions and approval status thereof.
 To maintain the record of all controlled documentation - issue, status and location.
 Record of Drawings, Method Statement, Material Submittals, Sample Submittals, RFIs
, RRFIs NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil,
Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings,
Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports,
Soil Investigation Reports etc.
Scan
 Scan and store the approved shop drawings in the database so that the project team
can access.
 Keep current hard copies and file supersede version.
Distribute
 Document distribution by Transmittal System as per Document distribution Matrix for
Hard copy and Electronic Document Transfer.

Required to develop and implement processes related to document control and management.
They work with a project team in order to implement systems of control.
manage the process of distribution of internal correspondence and ensure good relationships with external and internal clients.
usually perform many of the following tasks:

Checking quality of documents.
• Monitoring processes.
• Producing listings.
• Setting up project filling systems.
• Teaming up with other documentation groups.

• Installs, configures upgrades, troubleshoots repairs and maintains desktop computers, and peripherals, including installing and configuring hard disk, floppy and tape drives, CDROM, cards, memory, and other components, and testing hardware for proper operation; installs wiring; refers major hardware problems to vendors.
• Installs, configures and maintains new and/or upgraded operating systems, drivers, and applications, including applications unique to a department.
• Performs diagnostics and troubleshooting using diagnostic software and basic test equipment; analyzes software, hardware, and operating problems of desktops.
• Resolves problems related to network and application software, operating system, hardware, and other networks issues; refers larger scale or more complex problems to the network manager.
• Answers and responds to help calls on hardware, software and system problems, provides information on software use and/or guides users through basic troubleshooting such as checking