GRACE ABELLA

Provide end-to-end finance, accounting, administrative, purchasing, payroll, and operations
support across multiple businesses, including 5 coffee shop branches, online retail operations,
and property-related companies.
Process supplier payments and monthly fixed payables using cash and check vouchers, and
payment schedules.
Monitor daily cash flow and prepare cash position reports to support financial planning.
Collect tenant payments and issue SOAs to ensure timely collections.
Review daily sales reports and coordinate bank deposits.
Compute payroll for multiple companies and oversee timely salary releases.
Prepare salary adjustment memoranda, notices, and employee-related documentation.
Maintain inventory records and monitor stock levels to avoid shortages.
Create purchase orders and coordinate with suppliers via email and messaging platforms.
Follow up delayed deliveries and resolve supply issues proactively.
Prepare and dispatch stock requirements to kiosks and branches.
Manage office equipment and ensure all assets are operational.
Process annual business permit renewals and government requirements.
Coordinate preparation and filing of ITR and AFS for seven companies.
Liaise with legal counsel regarding company cases and documentation.
Organize and manage off-site events approximately three times per month.
Oversee day-to-day operations of five coffee shop branches and online retail activities.

• Monitors and reports email to the Managing Director
• Answer phone inquiries
• Prepares invoices
• Responsible in all accounts receivables
• Assist customer and arrange schedules for car rental services
• Supervise company drivers
• Feed agreement to RTA System
• Receive and record all vehicle registration documents
• Coordinates with PRO for car registrations
• Maintains data base of vehicles

• Responsible in all accounts payable.
• Updates cash balances.
• Monitors weekly funds.
• Reconciles sales invoices, delivery receipts, purchase orders and requisition forms.
• Prepares check vouchers.
• Prepares and files monthly expanded withholding tax (1601E).
• Prepares and files monthly withheld tax for employees (1601C).
• Prepares and submits monthly expense report to the President of the organization.
• Responsible in all all accounts receivable.
• Checks cashier’s cash sales report.
• Print and encode cashiers audit and trial balance.
• Monitors the daily arrival of clients and corresponding payments or deposits.
• Monitors credit card payments.
• Posts daily payments and collections.
• Deposits cash sales weekly.
• Prepares and files E-sales thru the Bureau of Internal Revenue website.
• Checks reimbursements and liquidation of expenses.
• Responsible in petty cash replenishments.
• Responsible in checking payroll.

• Monitors daily releases.
• Prepares requests for check payments for loans.
• Daily cash balance.
• Loans and notes.
• Monitors whole sale rate.
• Monthly total inventory.
• Handles all dealership ( Five branches)
• Coordinates directly with the President and EVP.

• Prepares deposit slips for the collections and prepares daily collection reports.
• Coordinates directly with Sales Consultant, Ancillary Business Officer, Credit and Collection Assistant, Insurance Assistant and Liaison Assistant.
• Primarily responsible for the provision of administrative and technical support on the provision of financing services to automotive unit purchasers including follow up transactions with banks and financial institutions.
• Assists in the documentation of the sales transaction prior to the release of the purchased units.
• Accepts payments for reservations and deposits for units, insurance, registration, etc.
• Coordinates with the Sales Consultant on the completion of prerequisites for loan document preparation in relation to application for financing; checks completeness and validity of submitted requirements.
• Releases ( or co-signs with the branch head and issues, as may have been delegated to do such ) gate pass for the withdrawal of new automotive unit on the basis of approval of superior officers.