Grace Fakhry

1. Receive purchase requests of raw materials, finished products, services, equipment from the General Manger and head of Department.
2. Request suppliers for samples, offers, technical details.
3. Study offers with the requester and technical departments.
4. Negotiate with suppliers about offers: prices, quality, payment terms, date and terms of delivery.
5. Select and evaluate suppliers as per offer.
6. Conduct negotiation with the Plant Manager and / or General Manager.
7. Inspect the material received and ensure follow up for non-conformities upon receiving inspection.
8. After approval from Management, raising Purchase orders to suppliers accordingly.
9. Follow-up from the placement of order to the reception at the company.
10. For orders to be available ex-works or FOB, organize freight up to Sodamco by contacting transport agent, clearing agent and Insurance Company.
11. Control the documents for clearance (invoice, Bill of Lading…)
12. Contact Suppliers by any mean of communication for improvement if necessary.
13. Update Supplier’s history record.
14. Make agreement for different maintenance and follow-up.
15. Control invoices (quantity, price, terms of payment…) prior to present them to the head of department for approval.

1. Daily accounting transactions: Receipts, Payments,
Banks deposits and withdrawals, suppliers invoices related to expenses.

2. Issuing Sales Invoices of all branches.

3. Posting on accounting system of all sales invoices.

4. Reconciliation of accounts.

5. Control of petty cash transactions and checks deposits at Banks.

6. Filing of invoices and receipts.

7. Filing of Archive.

8. Preparing the list of open account to be paid as well as their maturity dates “Echeancier”.

9. Different tasks requested: Tracing old documents at archive, tracing old operations.

10. Training new employees joining the department.

1. Receiving phone calls and diverting to destination.
2. Preparing Faxes, E-mails, Letters, and transfer to appropriate destination.
3. Ensure that stationary material is sufficient and ordering new material when necessary.
4. Ensure and follow up good performance of administrative staff.
5. Petty Cash daily operations and control.
6. Follow up of CNSS payments to employees.
7. Insurance hospitalization plan, life, and AT policies.
8. Ensure that regulatory rules are respected in terms of attendance, vacations… comply with company regulations and procedures.
9. Coordination with travel agencies and hotel reservations for business trips.
10. Purchasing all kind of goods that offices are in need.
11. Shipping documents and goods by express courier.