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Gracelyn Mae Pedrosa, Personal Assistant / HR & Admin

Gracelyn Mae Pedrosa

Personal Assistant / HR & Admin·Plug Media Influencer Marketing Agency

United Arab Emirates

Bachelor's degree, Business

Work experience

Total years of experience: 6 years, 6 months

Personal Assistant / HR & Admin

May 2025 - Present

Plug Media Influencer Marketing Agency

Dubai, United Arab Emirates

May 2025 - Present

• Managed executive calendars, travel arrangements, and meeting schedules.
• Supported recruitment coordination and employee onboarding processes.
• Assisted with payroll documentation and HR administration.
• Processed employee records, leave tracking, and policy implementation.
• Coordinated visa documentation and government-related processes.
• Supported daily office operations and administration workflows.
Company industry:
Marketing
Job role:
Administration

Office Administration

August 2024 - February 2025

KAZ Minerals

Ajman, United Arab Emirates

August 2024 - February 2025

Company industry:
Administration Support Services
Job role:
Administration

Office Administrator / HR Officer

August 2024 - February 2025

KAZ Minerals International DMCC

Dubai, United Arab Emirates

August 2024 - February 2025

• Managed day-to-day office operations, scheduling, and executive support.
• Coordinated travel logistics, procurement, and vendor management.
• Processed invoices, petty cash, and office inventory requirements.
• Prepared offer letters and supported onboarding documentation.
• Managed compliance documentation, KYC processing, and corporate records.
• Supported internal communications, employee tracking, and absence management.
Company industry:
22953
Job role:
Administration

Reception / HR Assistant

June 2021 - August 2024

Dewan Architects + Engineers

Dubai, United Arab Emirates

June 2021 - August 2024

Company industry:
Architecture
Job role:
Human Resources and Recruitment

Receptionist / HR Assistant

June 2021 - August 2024

Dewan Architects + Engineers

Dubai, United Arab Emirates

June 2021 - August 2024

• Managed front desk operations and visitor coordination.
• Supported onboarding, offboarding, and employee documentation.
• Assisted with job postings and recruitment coordination.
• Coordinated internal employee engagement activities and team events.
• Maintained filing systems and HR records for operational efficiency.
• Supported ISO 9001:2015 renewal documentation and compliance.
Company industry:
Architecture
Job role:
Administration

Office Assistant

June 2019 - September 2020

Al Murad Group Holdings LLC

Ajman, United Arab Emirates

June 2019 - September 2020

• Assisted with document handling and filing systems.
• Prepared deposit slips and transaction reports.
• Supported office administration and internal coordination.
• Managed calls, document copying, and staff support tasks.
• Assisted the head office with administrative requirements.
Company industry:
Corporate Management Office
Job role:
Administration

Office Assistant

June 2017 - August 2017

AL MURAD TOWER

Ajman, United Arab Emirates

June 2017 - August 2017

Duties and Responsibilities:
•Responsible for receiving the documents, giving assistance in filing.
•Assisting in preparing cash/cheque deposit slips.
•Assisting in checking the Daily Transaction Report of The Beauty Oasis Spa
•Answer telephone calls, making photocopy and scanning documents.
•Provide excellent assistance to the Head Office staff.

AL MURAD TOWER, Ajman U.A.E.
Company industry:
Corporate Management Office
Job role:
Administration

Education

Bath Spa University

January 2021

January 2021

Bachelor's degree, Business

United Arab Emirates

City University College of Ajman

May 2015

May 2015

Higher diploma, Travel And Tourism Management

United Arab Emirates

courses: CUCA), U.A.E. Pearson BTEC Level 3 Diploma in

Skills

Management

Expert

Human Resources

Expert

Employee Relations

Expert

Administration

Expert

Recruitment

Expert

MICROSOFT OFFICE

Intermediate

PICK

Beginner

PROGRAMMING

Beginner

RECEIVING

Beginner

SAFETY

Beginner

SCANNERS

Beginner

TELEPHONE SKILLS

Beginner

Management

Intermediate

Microsoft Excel

Intermediate

Administration

Intermediate

FILE MANAGEMENT

Intermediate

Employee Relations

Intermediate

Human Resources

Intermediate

HR Management

Intermediate

Administrative Assistant

Expert

Documentation

Expert

Minutes

Intermediate

Secretarial

Intermediate

Data Entry

Intermediate

ADMINISTRATIVE SUPPORT

Intermediate

CALENDAR MANAGEMENT

Intermediate

COORDINATING

Intermediate

EMPLOYEE ONBOARDING

Intermediate

ENGINEERING ANALYSIS

Intermediate

LEADERSHIP

Intermediate

OFFICE ADMINISTRATION

Intermediate

OFFICE MANAGEMENT

Intermediate

OPERATIONAL EFFICIENCY

Intermediate

STAKEHOLDER ENGAGEMENT

Intermediate

Languages

English

Beginner

Tagalog

Beginner

Training and Certifications

Certifications
Procurement Training (ELG)
ISO 9001:2015 Quality Management System
Training
Procurement Training
The Knowledge Academy
Dec 2024