Central Admin Manager
Nour Trading and Contracting
Total des années d'expérience :22 years, 7 Mois
Managing HR, Procurement, IT, and Legal Departments.
-Follow NSSF
-Payroll
-Follow Legal Issues
-Make sure procurement are within guideline
-Backup Servers
-Voip
-PABX
-Web Development
-Network Engineering
-Windows Server, Sql Server Support
Primary responsibilities:
• Report to the Country Director in assigned duties and specifically those tasks that relate to Logistics, Procurement and Distribution and provide support to project teams
Procurement
• Ensure all procurement conducted in the area of responsibility is conduced according to Solidar Switzerland Procurement Policy, relevant donor rules and regulations.
• Ensure auditable documentation is kept for all procurements and systematic filing and documentation is in place
• Ensure necessary authorization limits are always obtained
• Ensure all items are procured in a timely, efficient and accountable manner, and secure best value and service benefit deals for Solidar Switzerland
• Purchase all office supplies and stationeries in coordination with the Finance and Administration Manager
• Update and maintain procurement tracking system and vendor data base including market prices
Assets management
• Ensure all assets are labeled accordingly and managed according to all relevant donor rules and regulations.
• Update and maintain fixed asset register and inventory items and submit monthly updates to Finance and Administration manager
• Ensure proper control for the maintenance of installations and equipment at all times
• Manage inventory of project assets and other goods and conduct regular physical spot checks of assets
Warehousing and stock control
• Ensure all warehousing is managed according to relevant donor rules and regulations.
• Ensure auditing standards are maintained according to donor regulations as well as according to internal warehousing procedures.
• Keep all relevant parties informed of supply pipeline
• Ensure warehouse can receive all incoming goods as well as dispatch items to facilitate distribution. Follow up on the consumption rates to replenish stock on a timely basis.
Distributions
• Ensure distribution guidelines and protocol is maintained to enable efficient and secure distributions of relief items
• Ensure proper documentation is recorded for all distributions
• Maintain good working relations will all project and management staff and volunteers to ensure smooth supply chain and that all distribution needs of the project are being met in a smooth and timely
• Establish distribution plans in collaboration with project teams according to requirements.
• Train the distribution volunteers teams on distribution procedures in collaboration with project teams
Fleet Management Transport
• Manage the transport fleet (including vehicle maintenance, log sheets, insurance, and equipment of vehicle)
• Prepare weekly vehicle movement plan based on vehicle request forms submitted by project team
• Ensure good condition and safety standards are maintained in all vehicles in the fleet and equipped with relevant equipment
• Monitor and maintain fuel consumption and inform Finance and Administration manager whenever costs exceed the norm
1 Logistics tasks
• Global management of Beirut office in term of purchase, stock management and general Logistics management.
• Daily Application the processes (purchases, stock management, IT, TSA, TSE, filing and administration…).
• Guarantee a smooth coordination and communication with the assistant logistician and line manager.
2. Purchase management, in collaboration with the operational logistics assistant and under the supervision of the Line manager.
• Purchase items needed by the program and to respect Handicap International procurement procedures.
• Identify suppliers, and collect quotations if requested by Line Manager.
• Ensure all the needed information is recognized on the quotations.
• Ensure the quality of the purchase and the delivery deadlines.
• Give all necessary information on suppliers and items, if requested by Line Manager.
• Ensure the collected documents are compliant with HI procedures: supplier stamp, signature...etc.
• Daily update of TSA (table of purchases for Beirut base).
• Make sure to always consider value for money having in mind quality and sustainability of the goods.
• Check the merchandise purchased for quality and quantity, control the conformity of the goods upon suppliers delivery and request technical validation by Program manager if any doubts.
• Make sure that packing list and waybill for the items sent to HI projects are issued and properly used.
• Transfer the goods to the applicant making sure reception is validated.
• Weekly update of TSE (table of equipment, for Beirut base), if requested by line manager.
• Report any difficulty/issue with supplier to line manager.
3. Stocks management (physical management)
• Ensure the respect of HI stock management procedure
• Ensure a good level of stock for logistics related items
• In charge of the transit stock management
• Ensure the reception of the local freight at office, check and classify all delivery notes
• Ensure the storage management procedures are respected : Stock items request, stock cards, Delivery Notes
• Crosscheck regularly the data between deliveries from warehouse and programs data (donation certificates) in collaboration with logistics assistant.
4. Reporting, Auditing and Administration
• Daily printing, scanning and auditing of files.
• Provide the line manager a weekly activity report and forecast (Procurement, Stock, TSA, TSE and IT) when requested.
5. Premises management and IT activities
• Ensure the maintenance of all equipments of the office and accommodations (IT, maintenance of Laptops/computers/printers) if needed.
Manage IT Networking, Web Development and E-marketing
IT Management , Networking Operations, System Administration, CRM (sales force) Administration, Websites Administration, and Technical Support
Planning & scheduling all one to one meetings for the conference using amlink events pro; providing 1st level support on amlink events pro.
Installing, configuring & handling Windows Server 2003, DHCP, DNS, Active Directory, IIS, GPO, DFSR, Kaspersky Server Edition, Server Agent and Windows Server 2003 as redundancy server.
Monitoring cabling & switching tasks; fixing more than 300 points connected with 3com switches.
Installing VOIP MP124 Gateway & SIPURA VOIP Gateway and connecting through VPN IPSEC.
Dolphin Accounting system Training
Support customers, in the following :
Computer and Network Problems
SQL Server
Accounting, Inventory and payroll system.
Take care of all, MD Meetings, bank Accounts, Files, and follow up with accounting department
A+. MCP, Office, Photoshop, Php Trainer
Laptop and Desktops Technician
Bachelors of Science - Information Technology
Associate Degree in Business Administration
