Senior Supply Chain Compliance Officer
Expertise France
Total years of experience :12 years, 0 Months
- Offer guidance in the implementation and management of supply chain and procurement procedures and donor regulations.
- Conduct routine checks on the procurement files to document operational quality and report risks and recommendations.
- Follow up on reviews made directly on the partner’s financial reports.
- Review the supply chain and pharmaceutical management procedures ensuring processes are in line with the donor’s policies.
- Develop the partner's SCM and pharmaceutical toolboxes, including SOPs and monitoring tools.
- Report on gaps in terms of policies, procedures, and provide recommendations to improving the medical supply chain of the project.
- Provide technical and operational support by supporting the planning, procurement, contracting, customs clearance, transport, distribution planning, and warehousing.
- Support the Supply Chain Expert in developing training packages for supply chain management and perform training for partners on better supply chain management.
- Support in validation of expenses eligibility through leading on the verification process for the procurement related expenditures and reports.
- Monitor implementation of appropriate procurement processes and solutions, ensuring application of solid internal control systems.
- Coordinate with other departments to ensure internal controls, timely payment of vendors and full auditable documentation.
- Lead support staff and ensure clarity over plans, encouraging effective team work, and building a team spirit through meetings.
- Monitoring purchases and suppliers performances by Tableau business intelligence and analytics interactive visualization software.
- Assist in maintaining comprehensive records on supply activities and provide reports and updates periodically, and on request.
- Responsible for the fleet, including vehicles for team and material transportation. Ensuring good follow up of activities and reporting.
- Ensure a good equipment management, correct affectation of equipment according to donors’ rules and regulation.
Drafting and managing RFQs, RFTs, selection tables, frame agreements, contracts and amendments.
Preparing, processing and receiving purchase orders through JD Edwards ERP software.
Responsible for the whole procurement from start to end taking into account any impact on the institution and the beneficiaries.
Monitor purchases and suppliers performances by Tableau business intelligence and analytics interactive visualization software.
Conducting research into the availability of goods and services and update products by categories in supplier master data.
Ensure compliance to the internal requirements and with the local procurement legislation and prepare audit response reports.
Ensure vigilance against fraudulent activities in all procurement steps and keep up to date measures of fraud detection/prevention.
Sourcing, evaluating and registering suppliers and update supplier master data.
Building effective supply chain partnerships through transparency, confidentiality, and equal opportunity.
Following up on purchases and perform quality control checks to assure clarity of requests and conformity to requester specifications.
Managing and following up on files archiving locally through HCL Dominos and online through SharePoint and KOFAX software.
Negotiating with suppliers to get the best buying terms and conditions & the most competitive prices possible.
Monitoring returns, damage replacements, and warranty claims.
Managing all procurement procedures from start of request to payment and submission of file to audit.
Establish and maintain yearly procurement planning to identify logistics needs of programs/support are met proactively.
Monitor the BVA System to identify errors and monitor overall operations spending.
Plan for base requirements and draft BoQs for premises maintenance, security infrastructure, and internet.
Managing 2 logistics assistant for the workload of procurement, maintenance, fleet, and warehouse.
Maintain accurate filing systems, with documented and supported records of action for audit purposes.
Support in selection and maintenance of the premises and associated utilities, ensuring safe living and working conditions.
Managing lease contracts for premises/warehouses and keeping them tracked in shared data base.
Cover for the fleet, warehouse and HR officers upon their absence.
Conduct under-tender procurement of goods and services up to threshold of 7500$.
Inspect products received for quality and quantity to ensure adherence to specifications.
Maintains procurement files and records in compliance with established policies and regulatory guidelines.
Oversee the operations of premises, security infrastructures, generator, internet, Sat phones, and VHF radio devices.
Keeping up to date all relevant trackers: Procurement tracker, Assets tracker, Vehicle logbooks, and Fuel consumption records.
Ensuring IT support coverage is provided for all sites and ensure all staff are adequately trained to use the equipment provided.
Cover for the fleet/warehouse assistants upon their absence.
Support with the entry, cleaning, correcting and analysis of data in the beneficiary databases.
Carry out beneficiary surveys, market assessments, and rapid needs assessments both in camps and field.
Support verification of pre-selected beneficiary lists and assure compliance with donor/NGO requirements.
Plan and carry out of NFI, Cash, WaSH and SO kits distributions.
Prepare distribution lists and vouchers, collect distribution certificates and beneficiaries receipts.
Audit final distribution vouchers and submit them for reconciliation/payment.
Provide oral and written translation with Arabic - English - Kurdish in field and office.
Revise translations produced by other assessors.
Prepare compounds, reagents, and solutions used in laboratory procedures.
Write technical reports to describe methods and findings.
Conduct quality control tests for heavy petroleum products with ASTM and API standard procedures.
Operation of Ductility meter, Viscometer Penetration value device and other of laboratory instruments.
Adheres to industrial/environmental standards for sampling, testing techniques and disposal.
Participates in experimentation to replicate and verify results with industry or scientific literature standards.
Ensuring that waste products are conforming to environmental regulations of pollutants of air and water.
Ensuring proper management/calibration of all laboratory equipment and the readiness of needed supplies.
• Support in procurement of raw materials and the negotiation of terms and payment schedule with the suppliers.
• Support in procurement of services of maintenance and calibration of machinery.
• Arrange transportation of raw materials and finished products to and from the factory.
• Develop and price new designs and plan the required logistical setups to adapt the production line to them.
• Support in the power generator running and maintenance.
• Cover for the production foreman upon leave in keeping the assembly line running and in the installation of products.
• Report possible process improvements and quality assurance/control issues to factory manager.
• Maintain a safe, clean and productive work area and making sure quality standards are adhered to.
• Go the extra mile to ensure customer satisfaction.
Studying advanced level of organic chemistry particularly the field of synthesis
Studying general concepts of chemistry with research project that deals with the synthesis anti inflammatory drugs