Hafeez Ullah Khan

Sales & Purchase Manger, Office Administrator at ULTRA OIL LLC

• United Arab Emirates - Ajman
• My current job since May 2014

• Dealing with Clients.
• Handling all the works related to shipments and its payments import and export.
• Assist with logistics operations primarily in coordinating with freight forwarders to obtain required documents, update shipping instructions, monitor status of cargo, arrange payment and collect in time.
• Maintained Item-related data such as Costs, Prices, Margins, Sizes, Attributes, Dates, Department.
• Coordinated activities with warehousing, Logistic regarding incoming merchandise.
• Coordinated with stores on weekly basis to keep physical stock and systems stock in check.
• Confirmed availability of the items to be shipped by checking the inventory records.
• Complete paper works for inventory, shipping, purchasing, accounting and end of the month reports.
• Carry out administrative duties efficiently including correspondence and book keeping.
• Collect organize and summarize information as requested by management.
• File document systematically and keep all assigned files up to date.
• Confer with internal departments and other third parties dealing with the company to exchange information, coordinate activities and promptly resolve issues.
• Reconciling stock reports maintained at head office with warehouses and stores.
• Help in import-export and customs documentation and processing.
• Organize filing system for records of job executed.
• Monitored the movement of merchandise entering and exiting the warehouse.
• Receive all customer concern and complaint personally or by phone and directs them to complete immediate action.
• Promote and deliver the highest level of customer service to every client.
• To record the progress of all inquiries and translate into a monthly report.