Hafiz Muhammad Aqeel

17 years experience in Pakistan Navy

« Established effective relationships
with key stakeholders both infemally
and extemally for increased
collaboration opportunities.
• Mentored junior staff members,
helping them develop their skils and
advance in their careers.
+ Improved department efficiency by
streamlining and implementing
policies and processes.
+ Implemented process improvements
that sireamiined workflows, reducing
redundancies and increasing
operational efficiency.
« Facilitated collaboration between
departments, improving efficiency
and effectiveness in handling cross-
jurisdictional cases.
• Successfully managed budgets and
allocated resources to maximize
productivity and profitabiity.

worked with Faculty Directing Staff Navy, at NDU Islamabad

• Maintained daily report documents,
memos and invoices.
• Handled sensitive information
discreetly, maintaining confidentiality
when managing personnel files or
financial data.
« Answered mulfiine phone system
and enthusiastically greeted callers.
+ Prepared professional
correspondence, including memos,
letters, and emails, ensuring
accuracy and fimeliness.
+ Managed executive calendars,
scheduling appointments and
meetings fo optimize fime
management.
« Provided clerical support by copying,
faxing, and filing documents.
• Maintained electronic filing systems
and categorized documents.
« Oversaw inventory of office supplies,
ensuring availablity and cost-
efficiency.
+ Provided comprehensive support fo
new staff, faciitating faster
integration info team.
+ Managed sensifive and confidential
information with discretion, upholding
integrity of executive
communications.
« Assisted in preparing detailed reports
for management, enabling informed
decision-making.
• Supported project management
activities, contributing fo fimely
completion of key initiatives.
+ Managed paper and electronic fiing
systems by routing various
documents, faking messages and
managing incoming and outgoing
mail.
+ Managed phone and email
correspondence and handled
incoming and outgoing mail and
faxes.
«+ Completed forms, reports, logs, and
records fo quickly handle all
documentation for human resources.

Successfully retired form Naval Service

• Maintained a secure envionment for
employees and visitors by enforcing
access control policies and visitor
management procedures.
+ Recorded incident reports with
detailed accounts of occurences.
« Oversaw team of security officers
and managed scheduling and
performance evaluations.
« Assisted with investigations info
reported incidents, gathering
evidence and providing detailed
reports for review by management or
law enforcement officials when
required.
+ Monitored alarm systems and CCTV.
footage fo enable prompt attention
and response.
• Coordinated with security personnel
or other departments fo establish
safety of visitors and staff.
« Enhanced security measures by
conducting thorough risk assessments
and implementing new protocaks
«+ Conducted regular audits of security
infrastructure, identifying areas for
improvement and recommending
necessary upgrades.
+ Enhanced physical security of
premises by supervising installation of
advanced barrier systems.
+ Monitored and maintained CCTV
and access control systems fo
protect personnel and assets.

+ Managed and maintained the Main
Cash Account, ensuring accurate
financial records and fimely
processing of payments.
« Prepared and processed pay &
allowances, maintaining detailed
records and ensuring compliance
with organizational guidelines.
• Handled official correspondence
through physical mail and e-mail,
ensuring timely responses and proper
documentation of communication.
• Operated and managed the Office
Automation System, optimizing
workflows and ensuring smooth day-
to-day administrative operations.
«+ Demonstrated proficiency in MS
Office, including Excel, Word, and
PowerPoint, for data entry, reporting,
and presentations.
« Assisted in audit processes by
addressing audit objections,
maintaining financial fransparency.
and ensuring corrective actions were
implemented.
• Kept accurate and organized
records for efficient retrieval and
compliance with intemal policies.
• Coordinated logistics and inventory
tasks, contributing fo operational
efficiency and effectiveness.
« Proficient in typing with a speed of 45
words per minute
« A military organization responsible for
naval operations and logistics.

+ Developed comprehensive reports
on inventory levels, enabling better
decision-making for replenishment
needs.
« Improved supplier relationships
through fimely payment processing
and open communication channels.
+ Managed budgetary constraints
effectively, ensuring efficient
allocation of resources across various
departments.
« Oversaw quality control processes,
ensuring that all incoming materials
met organizational standards before
distribution or use.
« Assisted in budget planning for
logistics department, monitoring
expenditures and identifying
opportunities for cost reduction.
• Worked with vendors fo schedule
daily pickups and weekly deliveries.
+ Stepped up and managed logistics
department tasks during supervisor
absences.
• Conducted regular audits of physical
inventory. identifying discrepancies
and updating records accordingly.
• Negotiated contracts with suppliers,
securing favorable terms for
procurement needs.

• Maintained fiing system and
organized customer documents for
easy retrieval of information.
+ Enhanced office organization with
regular maintenance of files, records,
and supplies inventory.
• Utilized strong multitasking skills to
manage multiple priorities and tasks,
ensuring timely completion of each
assignment.
• Supported administrative staff with
timely completion of daily tasks,
ensuring smooth office operations.
« Provided quality clerical support
through data entry, document
management, email
correspondence, and overseeing
operation of office equipment.
+ Managed incoming calls
professionally, directing callers fo
appropriate personnel or taking
detailed messages when necessary.
« Ensured confidentiality of sensitive
documents through proper storage
methods and restricted access
control implementation.
• Maintained a professional
atmosphere within the office setting
through effective communication
skills and polished presentation
abies.
« Trained new clerks on Org
procedures and software tools
effectively contributing to their
integration info the team
« Processed weekly payroll for staff,
ensuring timely and accurate salary
distribution.
« Purchased and maintained office
supplies.
• Utiized office management software
fo record and track the information.

• Reviewed figures, postings and
paperwork for accuracy. integrity.
and compliance.
• Received dail reports and
supporting documentation for routine
audits and promptly reported any
discrepancies for further review.
« Created daily operating report
highlighting total and area-specific
revenue.
• Collected daily cashier envelopes for
review as part of comprehensive
daily auditing routine.
• Delivered supporting documentation
for records changes directly to
auditor for analysis.
• Responded to routine requests for
information from other departments,
managers and customers.
• Identified regularities, researched
causes and resolved problems.
• Maintained account accuracy by
reviewing and reconciling checks
monthly.
• Reconciled accounts, managed
audits and updated financial records
with remarkable accuracy.
+ Managed and responded fo
correspondence and inquiries from
customers and vendors.

• Maintained fiing system and
organized customer documents for
easy retrieval of information.
+ Enhanced office organization with
regular maintenance of files, records,
and supplies inventory.
• Utilized strong multitasking skills to
manage multiple priorities and tasks,
ensuring timely completion of each
assignment.
• Supported administrative staff with
timely completion of daily tasks,
ensuring smooth office operations.
+ Managed incoming calls
professionally, directing callers fo
appropriate personnel or faking
detailed messages when necessary.
« Processed weekly payroll for staff,
ensuring timely and accurate salary
distribution.
• Kept office supplies well organized
and sufficiently stocked, placing
orders promptly fo replenish materials
before depleted.
• Monitored and tracked budgets and
expenses.
« Coordinated and scheduled
meetings and appointments.