Haily Porcioncula

• Liaise with RAK Free Trade Zone for employee visa
requirements, Trade License and Registrations.
• Process product approval at Dubai Municipality and DCL for
Laboratory Testing.
• In-charge of Monthly Payroll (Timekeeping, submission and
releasing).
• Prepares monthly budget for fund request, Operational and
Project.
• Petty Cash Custodian
• Recruitment - hiring staff, producing job descriptions, placing
advertisement, working with recruitment
consultancy, organizing interviews and running assessment.
• Training and development - putting together a staff training
program and identifying suitable
courses for staff.
• Documentation - writing staff handbooks, contracts
management, staff memos, and offers of
employment, promotions and business correspondence.
• Purchasing - Outsourcing supplier, handles LPO preparation,
issuance and delivery
• Logistics - Invoicing, shipping (Import and Export), Customs
Documentation.
• Customer Service - receive and assist product inquiry
• Staff welfare and other ad-hoc task

• Manage and support the company by carrying out administrative and secretarial assignments.
• Process Trade License application, Chamber of Commerce Registration and other Administrative documents required.
• Processing and applying on-line Entry/Employment Visas application and other legal matter related to DMCC using Dubai Trade Portal/ RAK Free Trade Zone and Ministry of Labour.
• Fill-in Staff vacancies and recruit, interview and select applicants
• Manage timekeeping and processing Payroll SIF File & remittance to WPS in compliance to Ministry of Labour Regulations.
• Allocate Human resources, ensuring appropriate matched between personnel
• Prepares Offer Letters and employment contract
• Perform difficult staffing duties, including dealing with understaffing, refereeing
disputes, firing employees and administering disciplinary procedures
• Maintains administrative correspondence, legal and other documentation
• Vendor inquiry, Prepares LPO, and handles complaints to supplier

• Employment Visa Processing: Application, Medical Appointments; Police Finger Printing and Residence Visa Stamping and Releasing of ID Card and Health Card.
• Provide administrative support for all the employees, including applying for visas to be assigned to other location/country, site passes and preparing letters.
• Update the HR management system on visa/passport details.
• Renewal of relevant documents company documents - Trade License, Commercial License, visas, permits etc.
• Deposit visas at the airport for joining staff.
• Accompany exiting staff to the airport to ensure they are leaving the country, collect the cancellation /exit stamp and ensure a copy is sent to the concerned department.
• Payroll processing and benefits administration
• Recruitment and outsourcing new employee
• Handling monthly payment request for Operations and other Projects
• Ad-Hoc projects as required

PURCHASING & LOGISTICS ASSISTANT
04 February 2007 to 18 June 2007
V1 Advanced Composite Technologies FZCO
Jebel Ali Free Zone, Dubai UAE

• Developing market knowledge and contacts for new products and services;
• Developing an organization's purchasing strategy;
• Identifying potential suppliers;
• Producing reports and statistics using computer-based programs;
• Evaluating bids and making recommendations based on commercial and technical factors;
• Negotiating, documentation and monitoring the progress of the projects;
• Processing payments and invoices;
• Ensuring suppliers are aware of business objectives;
• Liaising with users and other relevant parties;
• Checking cost, quality and levels of service;
• Keeping a constant check on stock levels to maximize business efficiency;
• Selects, procures, and controls supplier logistics. Assists in the evaluation of least-total-cost procurement of materials. Prepares documents to support material movements, receipt of payment, payment authorization, and regulatory concerns.
• Coordinates the domestic movement of over-dimensional shipments to ensure safe delivery while meeting all federal and state regulations
• Coordinates the movement of import and export shipments safely, timely and cost-effectively while meeting all international trade regulations
• Works with Project Management, Engineering, Scheduling, Procurement, and Accounting to meet project requirements and insure components are designed for safe transport.

• Seek and obtain highest quality merchandise at the lowest possible purchase cost.
• Study sales records and inventory levels of current stock, identify foreign and domestic suppliers and keep abreast of changes affecting both supply of, and demand for, needed products and materials.
• Evaluate suppliers on the basis of price, quality, service support, availability, reliability
• Handles import and export shipments and documentation and releasing.
• Assist in the annual Administration Department budget preparation.

• Perform customer service task (product inquiry, follow-up orders, PO Confirmations and Placing Orders)
• Customer Orders & Shipments - status monitoring
• Customer Accounts Monitoring ( Payment Status, Statements of Account Preparations, Invoices, Reconciliations of Account Records)
• Product samples and development status reports including Sales Reports
• Responsible for all training related matters for Heraeus Electronic Materials (Trainings, Training Needs Analysis, Training Measurement & Effectiveness)
• ISO Documentations and Audits.

SECRETARY/Reliever (to the Company Vice-President & President)

• Preparing business correspondence
• Handle incoming and outgoing calls for Vice President & President
• Placing flight & hotel bookings for foreign guest and overseas trips
• Preparing itinerary and other business presentation.
• Responsible for safekeeping f records and systematic filling.

• Timekeeping
• Screening Applicants
• Administer applicants examination
• Maintaining well kept and systematic filling of 201 Files.
• Perform other related functions

• Generate Production Orders and Bills of Materials
• Coordinate samples requested by primary clients
• Booking of raw materials need in production
• Awards purchase requests and generate Purchase Orders to vendor
• Programming size specification and details thru AS-400