Executive Assistant to the CEO and Purchasing Officer
ALDIYAR UNITED Co.,LTD
Total years of experience :16 years, 1 Months
1. Work closely with the CEO for all the projects and Investment.
2. Assist the CEO in all his itinerary and keep track of His Schedule
3. Create the required template/s for each department for the report.
4. Prepares all the required presentation that the CEO needed in PowerPoint.
5. Follow up all the Department head for their reports
6. Handle and review the report before it reach the CEO
7. Send follow up email or communicate with the business partners and investors.
8. Attend meetings and create a minutes of meeting
9. Disseminate the all the agreed agenda
10. Screen the visitors or create an appointment sheet.
11. Prepares all the correspondence that the CEO needed in MS Office application.
12. Answer telephone call, send and receive fax or assisting the team in printing and photo copying documents.
13. Follow up Projects or tasks through ASANA
14. Maintain the online task and project management tool.
15. Study the online task and project management applications and Orient the higher management and train every employee how to use the online task and project management tool
16. Involve in procurement of OS&E/FF&E for the Hotel Project.
17. Review and advice the CEO on the contract/proposal that we received from contractors/consultants/business partners.
18. Issued Invitation Letter for the international Business Partners & Consultants.
1. Building and developing relationships with key suppliers.
2. Securing (3-5) manufacturers for each product at varying costs and qualities.
3. Establish and implement purchasing policies, procedures and best practice. Create procurement policies to ensure all items are purchased and delivered within budget and time constrains.
4. Reviewing quotations; negotiating prices, delivery terms with our manufacturers and suppliers.
5. Preparing purchase requisitions, approving and issuing purchase orders in accordance with company policy and negotiated terms and conditions.
6. Maintaining procurement files in orderly fashion and updated by the day.
7. Ensuring that the customs clearing agents are clearing our goods at the quickest and Shortest time possible at a reasonable and competitive fees.
8. Discussing defective or unacceptable delivered goods with manufacturers and transporters to determine cause of problem while taking corrective and preventative action immediately.
9. Initiating and designing department policies & procedures in developing and implementing Purchasing strategies.
10. Responsible for planning, developing and buying materials, parts, supplies and
Equipment in a timely and cost effective way; timely manner while maintaining appropriate Quality standards and specifications.
11. Manage risk relating to quality, cost, delivery and supply of purchases
12. Performing related duties and special projects as assigned by management
1. Communicate with other Department Managers / Section heads and others to receive and relay information as required.
2. Follow-up on pending issues / actions, feedback to Head of Information Technology and Corporate Services accordingly.
3. Attend meetings, distribute agenda, confirm attendees, compile documentation, take Minutes of meeting, follow up etc.
4. Prepare departmental monthly reports / documentation as directed by the Head of IT and Corporate Services.
5. Controls visitors' traffic and arrange appointments/ meetings/ conferences Department or the HOD.
6. Manage, Maintain & track the monthly expenditure of the Department.
7. Responsible in creating a purchase requisition for IT, Smart City Operation and WPS using Oracle system and coordinate/negotiate with the vendors.
8. Collects and maintains department fixed-assets and stationery supplies
9. Maintains confidentiality and sensitivity of information in accordance with the Policies and Procedures i.e., documents concerning team increments, bonus, promotion/demotion and other business transactions.
10. Creates and modifies documents using Microsoft Office
11. Performs general clerical duties but not limited to: photocopying, faxing, mail and archiving and indexing through Enterprise Content Management System.
12. Create department presentation or brochure upon request.
13. Invoicing and tracking Managing and maintaining budgets.
1. Assist the CEO in his personal or official business appointments.
2. Prepare business correspondent in Behalf of the CEO.
Matters.
3. Responsible in answering Incoming calls and receive incoming fax messages and disseminate to the concerned department
4. Perform other related duties as required
1. Ensure a 100% sales target and responsible in Handling and purchasing stocks.
2. Responsible in preparing daily sales summary and send it via Email to the franchisee.
3. Responsible in filling all paper works, and follow up clients every day.
4. Aware of different product promotion to be announced to the customer and distributors.
5. In charge in Motivation and training of the new distributors.
Released to the distributors.
7. Training the distributor how to do the MLM or Networking business
8. Monitor franchise stocks and the status of the franchise.
9. Responsible in creating purchase order.
1. Responsible in Advertising campaign and promotion of Company’s Product and Services
2. Responsible of follow up and coordinating with the clients.
3. Responsible in Securing clients data and their accounts.
4. Responsible in training and education of many livelihood projects that can help generate daily
5. Responsible in securing a 100% collection of loan accounts.
6. Reporting Directly to Program unit Supervisor or Branch Manager about the status of client
7. Creating Market analysis and prepares an action plan.
8. Implements the action plan and create a summary of reports if it is properly implement and if it is effective.
Studied Computer Programming using VIsual Basic, Visual Fox Pro, C++, Turbo C