HR Generalist
ECG Engineering Consultants Group
Total des années d'expérience :11 years, 1 Mois
HR project Manager at Corporate Social Responsibility (CSR) program:
•Managed recruitment processes for UTW program to select the students.
•Prepared employment requests for best members by the end of each round of UTW.
•Planned and executed the schedule of the soft skills sessions for the program.
•Applied ADDIE system (Analyze, Design, Develop, Implement & Evaluate) on training program of UTW.
•Anticipated requirements; submitted information for budget preparation; scheduled expenditures; monitored costs; analyzed variances
•Followed up on the implementation of UTW program.
•Planned, Conducted & organized the opening and graduation ceremony events for UTW program.
•Managed the activities of the Social responsibility of the program to ensure that all students met the target of the program.
•Planed, executed & organized the annual Employment Fair event for engineering & UTW alumni.
•Sought sponsorships for the program.
•Helped of organizing other company’s events (workshops, conferences, seminars).
• Managed of organizing ECG charity events.
Training and Development Specialist:
•Collected & analyzed technical training needs.
•Developed annual training plan and budget.
•Applied ADDIE system (Analyze, Design, Develop, Implement & Evaluate) on training program of ECG Company.
•Enhanced and implemented HRD orientation program.
•Maintained training database records.
•Followed up the implementation of external & internal training activities.
•Insured continuous evaluation for all external and internal training programs.
•Assisted in organization for the orientation program for the new employees.
•Prepared visa, experience and HR letters for ECG staff, as needed.
Admin. Responsibilities:
•Liaised with the Health insurance Company to ensure that the service is well use to staff.
•Supervised on the operation of the Health Insurance activities.
•Evaluated and compared existing company benefits with those of other employers by analyzing other plans and surveys
•Arranged for competitive offers for ECG employees
•Organized staff entertainment and social gathering.
•Managed of travel logistics for all ECG staff directly with providers.
•Supervised the HR coordinators at ECG branches (Alex & Assiut)
•Contributed to the process of annual performance appraisals for ECG staff.
Recruitment and Selection:
•Recruited the needed human resources as per the organization's manpower plan and objectives.
•Selected and hiring human resources to fill specific jobs form within the organization or through recruitment offices, ads, company web sites, employment fairs, .
•Depend edon internal and external talents to fill the organizations recruitment needs, depending on multiple resources for external sourcing, such as recruitment agencies, digital recruitment websites, ads, and employment fairs.
HR responsibilities:
• Managed recruitment processes and opened Job Files; prepared offer letters and employment contracts
• Organized and/or provided orientation sessions for new staff and visitors.
• Developed, and periodically reviewed and revised HR policies, including National Staff Policy Handbook.
• Maintained and organized staff database, including contracts end-dates
• Collected and tracked timesheets and leave requests and forwarded them to the Finance dept. to help calculate monthly payroll and maintain the leave tracking database
• Maintained personnel files for all staff, and non-staff personnel (consultants, service contractors, interns, volunteers) as required.
• Assisted with sourcing and selecting consultants and other service providers depending on programme needs.
Admin responsibilities:
• Made travel arrangements for staff and visitors, ensuring all travelers’ needs are met in regards to flights, tickets, ground transportation, accommodation and information etc.
• Ensured all office contracts (eg, lease agreements for office and staff housing; regular supplier contracts) and utilities payments (water, electricity, internet, garage, office and guest house porters, etc) are tracked, paid, and renewed in a timely fashion. Maintained the Contract Management Database.
• Maintained office supplies inventory (stationary; kitchen and bathroom supplies), ensuring a regular supply of supplies on hand.
• Managed the Petty Cash
• Assisted the project's Chief Financial Officer (CFO) with closing down the project, finalizing Finance & HR operations.
• Wrote, delivered & updated outstanding Checks.
• Implemented and maintained the HR filing system.
• Oriented newly hired staff.
• Renewed contracts in a timely fashion.
• Registered new employees to social, life and medical insurances plans provided by MUCIA
• Recorded Employees annual & sick leaves, Staff Attendance & collected time sheets.
• Coordinated between employees and the medical insurance company.
• Kept and maintained all personnel files, including; pre-employment documents, credentials, leaves, social and medical insurance.
• Represented MUCIA at the different suppliers such as the Health Insurance Company and telecommunication companies.
• Reviewed payment vouchers through activities, matched invoices, purchased orders, shipped documents, approved requisitions and verified receipts of goods and services properly.
• Oversaw management of vehicles and tracked rental agreements. Ensured that all program activities have reasonable access to vehicles for work purposes and are well planned.
• Prepared over time records for support teams.
• Managed petty cash.
• Worked closely with programme's line managers helping them understand and implement policies and procedures.
• Worked with payment of per diem and travel allowances in accordance with USAID schedules and regulations.
• Supervised support team & drivers. .