Admin and procurement officer
INJAZ
مجموع سنوات الخبرة :10 years, 6 أشهر
Understand and follow the operational policies, procedures, guidelines and ensure compliance with ISO procedures.
Supervise all matters pertaining to office facilities including their maintenance, and procurement such as furniture, office supplies, telephones and communications, photocopiers and meeting rooms.
Ensure systematic and timely transfer of documents between premises and offices and to INJAZ stakeholders and suppliers and ensure safety and confidentiality of inbound and outbound mail.
Support in processing all purchase requisitions (request for services) raised by concerned units regarding supplies or any other requested items after the concerned unit head approval.
Develop requests for proposal and ensure its delivery to relevant vendors.
Participate in evaluating vendor quotations/proposals, maintain approved vendors list, and accordingly select required vendors after getting the unit head approval.
Issue a purchase order for the selected vendor.
Develop and update a database for vendors.
Continuously monitor the efficiency and effectiveness of service delivery methods and procedures, and identifies opportunities for improvement in coordination with the CFO.
Coordinate and follow up on all travel arrangement, contact consulate and travel agencies regarding visa, hotel accommodation and transportation for all INJAZ employees involved in work related travelling.
Manage and monitor all leases, contracts and MOUs..
Analyze the administrative information to recommend the development of efficient use of resources and procedures.
Report timely and accurately upon request.
Support and assist in reviewing request for services for INJAZ events and develop purchase orders for required items.
Perform general office duties such as ordering supplies for stores and kitchen.
Support all INJAZ units as needed.
all matters printing to office facilities including their maintenance, and procurement such as furniture, office supplies, telephones and communications, photocopiers and meeting rooms.
Support in processing all purchase requisitions (request for services) raised by concerned units regarding supplies or any other requested items after the concerned unit head approval.
Develop requests for proposal and ensure its delivery to relevant vendors.
Issue a purchase order for the selected vendor.
follow up on all travel arrangement, contact consulate and travel agencies regarding visa, hotel accommodation and transportation for all INJAZ employees involved in work related travelling.
• Understand and follow the operational policies, procedures, guidelines and ensure compliance with ISO procedures.
• Support and assist in reviewing request for services for INJAZ events and develop purchase orders for required items.
• Review landline and mobile bills for accuracy and charge staff.
• Follow up on INJAZ attendance system and generate reports such as (staff arrival report, monthly time sheet, etc...).
• Assist in procurement activities as requested from direct supervisor such as (filling follow up sheet, following up on purchase orders, following upon material receipt, etc...)
• Assist in some administrative activities such as making local travel arrangements for staff and organizing the transportation daily schedule in cooperation with the logistic Officer.
• Perform general office duties such as ordering supplies for stores and kitchen.
• Support all INJAZ units as needed.
• Review, update and monitor all leases, contracts and MOUs.
• Assist in all matters pertaining to office facilities including their maintenance, and procurement such as furniture, office supplies, telephones and communications, photocopiers and meeting rooms.
• Support in processing all purchase requisitions (request for services) raised by concerned units regarding supplies or any other requested items after the concerned unit head approval.
• Develop requests for proposal and ensure its delivery to relevant vendors.
• Issue a purchase order for the selected vendor.
• Assist and follow up on all travel arrangement, contact consulate and travel agencies regarding visa, hotel accommodation and transportation for all INJAZ employees involved in work related travelling.
HR tasks:
• Understand and follow the operational and HR policies and procedures guidelines and standards.
• Review and ensure HR system records are accurately recorded and cross-checked.
• Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.
• Assist the direct manager in preparation of payroll at the end of each month.
• Assist the direct manager in the administration of insurance activities.
• Assist in the process of sourcing and screening for the new hires.
• Schedule interviews for job applicants.
• Assist in the selection process and prepare functional and behavioral tests for applicants.
• Compile and prepare reports and documents pertaining to personnel activities.
• Inform job applicants of their acceptance or rejection of employment.
• Provide timely and accurate reports to the Direct Manager.
Evaluation : very good