HR Representative
E3 Corporation
مجموع سنوات الخبرة :7 years, 5 أشهر
-Provide advice and assistance in developing human resources plans and policies.
-Handling staff recruitment and selection process.
-Screen CVs, conduct phone and face-to-face interviews.
-Conduct reference checks on possible candidates.
-Inform unsuccessful applicants.
-Manage the onboarding and orientation of new joiners.
-Manage the offboarding process for leavers.
-Provide advice and assistance with writing job descriptions.
-Coordinate with Finance and provide monthly payroll information and other pay related matters.
-Provide advice on health insurance claims and entitlements policy to staff.
-Maintain employee records up to date.
-Liaise with PRO for residence and government related issues.
-Monitor leaves and absences.
-Investigate and understand causes for staff absences and recommend solutions to resolve chronic attendance difficulties.
-Prepare different types of letters.
-Organize relevant office and corporate events.
-Handle HR related projects.
-Manage the participation in job fairs and attend to them to attract talents.
-Handle the day-to-day operations and provide administrative support to the HR and Facilities Department across the region.
-Manage the day-to-day functioning of Amman office.
-Participate in recruitment including posting job ads, screening and organizing resumes and job applications, scheduling interviews, assisting in the interview process, updating candidates on application status and keeping the recruitment database up to date.
-Coordinate the onboarding and orientation of new staff by liaising with other departments as well as government offices to ensure a smooth and timely transition of new recruits.
-Compile, profile and maintain employee files and HR databases to ensure information is available and always correct.
-Administer leave requests, monitor attendance and compile, update and communicate public holidays and office closures.
-Compile, analyse and share employee data reports related to personnel activities.
-Help with the implementation of policies and programs in addition to provide training and support to ensure staff compliance and acceptance.
-Deal with staff requests including preparing employment letters, no objection certificates, social security letters and others.
-Assist in the selection and placement of medical insurance policies, assist employees in the claims submission process, follow-up on pending claims, handle the addition/deletion of new members, etc.
-Communicate and manage relationships with HR vendors and negotiate deals/terms.
-Handle vendor invoices by checking budget availability, raising purchase requisitions/purchasing orders and ensure settlements.
-Oversee the setup of new offices and/or office moves.
-Participate in special projects on a department, office or firm level, as and when necessary.
-Coordinate all relevant standard payroll & HR administration processes for 16 countries; Lebanon, Syria, Arab Maghreb, Sub Saharan Africa & Gulf Regions and ensure their proper documentation. Inform all relevant parties and follow up.
-Manage the payroll process and handle payroll debit & credit notes (if applicable).
-Manage benefits reimbursements requests.
-Assist in the selection and placement of medical insurance policies, assist employees in the claims submission process, follow up on pending claims, handle the addition/deletion of new members, etc.
-Support the organization of Ferring employees' events.
-Manage and continuously update all relevant payroll & HRIS data systems.
-Assist in HR projects.
-Manage leaves, absences and attendance for META office team members and for countries of responsibility.
-Update Mercer files with accurate data.
-Prepare budget sheets for countries of responsibility.
-Prepare incentive sheets and letters for countries of responsibility.
-Prepare increase sheets and letters for countries of responsibility.
-Prepare different types of letters such as benefits reimbursements and sponsorship letters.
-Manage visa process for employees coming from Sub-Saharan Africa.
-Manage home leave tickets for employees in Gulf Region.
-Prepare contracts, offer letters, request for appointment letter and non-disclosure agreements for the new hires.
-Handle employees exit tasks (final settlements, experience letters. etc.) and ensure that exit checklists are fully completed.
-Manage Ferring's accounts with Orange & Zain and all the received invoices as well as resolving all the issues faced related to the invoices, lines, roaming services. etc.
-Assist in the renewal of the cancer care participants file with King Hussein Cancer Centre by collecting data from new employees and making sure that the existing data is accurate.
-Coordinate all relevant standard payroll & HR administration processes for 16 countries; Lebanon, Syria, Arab Maghreb, Sub Saharan Africa & Gulf Regions and ensure their proper documentation. Inform all relevant parties and follow up.
-Manage the payroll process and handle payroll debit & credit notes (if applicable).
-Manage benefits reimbursements requests.
-Assist in the selection and placement of medical insurance policies, assist employees in the claims submission process, follow up on pending claims, handle the addition/deletion of new members, etc.
-Support the organization of Ferring employees' events.
-Manage and continuously update all relevant payroll & HRIS data systems.
-Assist in HR projects.
-Manage leaves, absences and attendance for META office team members and for countries of responsibility.
-Update Mercer files with accurate data.
-Prepare budget sheets for countries of responsibility.
-Prepare incentive sheets and letters for countries of responsibility.
-Prepare increase sheets and letters for countries of responsibility.
-Prepare different types of letters such as benefits reimbursements and sponsorship letters.
-Manage visa process for employees coming from Sub-Saharan Africa.
-Manage home leave tickets for employees in Gulf Region.
-Prepare contracts, offer letters, request for appointment letter and non-disclosure agreements for the new hires.
-Handle employees exit tasks (final settlements, experience letters. etc.) and ensure that exit checklists are fully completed.
-Manage Ferring's accounts with Orange & Zain and all the received invoices as well as resolving all the issues faced related to the invoices, lines, roaming services. etc.
-Assist in the renewal of the cancer care participants file with King Hussein Cancer Centre by collecting data from new employees and making sure that the existing data is accurate.
-Manage part of the recruitment process: screening CVs, conducting phone interviews, arranging for face-to face interviews and following up on each candidate's status.
-Assist in the onboarding process of new joiners and track their probation reviews completion.
-Assist in various HR tasks including updating HR related reports, preparing social security addition and deletion forms and maintaining updated personnel files.
-Support, advise and coach main office employees on all aspects of Safety, Health & Environment with a strong focus on implementing Market-level initiatives, including developing and driving site initiatives leading to continuous improvement in SHE performance in line with the Nestlé Continuous Excellence mind-set of zero accidents and incidents.
-Organize meetings for visitors and callers while projecting a professional image.
-Maintain and replenish all office supplies (pantry items and stationery).
-Provide support and follow up for the employees to ensure any employee relation issues are resolved.
-Send and receive shipments via DHL.
-Get offers from companies and hotels for different events and needs including car rental.
-Arrange hotel room bookings for all internal and external visitors in addition to meetings, trainings and conferences.