Halima Akter Mitu

Major Responsibility but not limited to:
•Review BVA and ensure proper justification from program team and share with Finance Manager.
•Prepare annual budget for Oxfam and projects
•Prepare budget variance report for focal projects (as per donor currency)
•Review Utilization report and necessary correction (journal entries)
•Ensure proper salary charging code for projects
•Communicate with all staff for any contract and project closing
•Prepare contract closing reconciliation
•Prepare donor finance report and share with FM
•Prepare donor query and share with FM
•Prepare OPAL, NGOAB and Partner budget and revision as per donor budget
•Prepare audit ToR and appointment letter for project
•Prepare FD6, FD7, and Donor accounts of the project
•Review partner finance report and feed back to partner if any
•Visit partner for financial monitoring and capacity building
•Prepare visit report and share with FM
•Finalize finance visit report and uploaded in to OPAL
•Corrective action plan (CAP) prepared for partner
•Prepare Contract and Project closing report
•Maintain partner wise file including agreement, budget, finance report and audit report
•Conduct assessment of new partner
•Attended procurement/ consultancy committee meeting
•Attended Monthly finance meeting/ partner coordination meeting
•Facilitate internal/external audit for projects
•Facilitate and finalize internal/external audit query
•Prepare and support to FM for Oxfam consolidated audit;

Major Responsibility but not limited to:
• Responsible for financial management, and reporting (GRC standards);
• Secure and strengthen the financial management (including prevention of fraud and corruption) of the GRC own fund project;
• Assist to finalize interim and annual reports;
• Safeguard and ensure adherence to financial procedures and regulations;
• Provide training and coaching for support staff, local counterparts and Delegates;
• Cooperate with external and internal auditors;
• Secure the implementation of new accounting software (FundsPro) and ensure booking and timely submission of monthly reports;
• Assist to prepare budget and maintain the budget controlling;
• Preparing Payroll for all projects;
• Maintaining VAT & Tax for all projects and yearly return submission to DCT
• Prepare official GRC correspondence and submit for review;
• Maintain mail registration system;
• Prepare administrative documents for submission to Berlin HQ;
• Draft and update staff contracts, work and service contracts, lease agreements for vehicles, houses, offices, motorcycles etc;
• Develop and enforce policies and procedures that help govern management of the program;
• Maintain and regularly update the inventory, both at field and head office level;
• Ensure adherence to procurement policies (e.g. tendering and bid analysis) and further strengthen the procedures;

Major Responsibility but not limited to:
• Under the supervision of the Finance and Administration Manager, oversee all project finances,
• Ensure all financial transactions conform
• Ensure all financial documents, including bills, receipts and dockets, are safely and securely filed
• Ensure the fulfillment of donor requirements;
• Liaison with Bank, NBR, NGO AB Audit Section;
• Deposit advance taxes and submitted Income tax return of Expat staff in time
• Prepare monthly salary bill and ensure tax deduction at source;
• Ensure all financial transactions, are recorded in time in the Tally software.
• Preparing Project Monitoring Report & FD-6
• Support FAM to prepare monthly report for the HQ.
• Preparing monthly advance schedule & bank reconciliation project wise.
• Preparing financial statement for external audit.

Major Responsibility but not limited to:
• Developing yearly Audit Plan and revised in mid-year if any and approval
• Risk Assessment
• Developing Audit Program and approval
• Conducting Partners Audit
• Quarterly follow up procedures
• Delivering Quality report for each audit
• Special Investigation
• Grant Management Audit / Donor Compliance Audit
• Departmental Audit

Major Responsibility but not limited to:
• Developing yearly Audit Plan and revised in mid-year if any and approval
• Risk Assessment
• Conducting Branch Audit
• Delivering Quality report for each audit
• Special Investigation
• Departmental Audit