Finance and Admin Manager
Haboob group
Total years of experience :15 years, 2 Months
• Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
• Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions.
• Play a significant role in long-term planning, including an initiative geared toward operational excellence.
• Oversee overall financial management, planning, systems and controls.
• Management of agency budget in coordination with the Executive Director.
• Development of individual program budgets
• Payroll management, including tabulation of accrued employee benefits.
• Disbursement of checks for group expenses.
• Regular meetings with Executive Director around fiscal planning.
Financial Management
• Direct annual budgeting and planning process for the organization's annual budget with ED
• Develop and manage annual budget
• Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting.
• Managing day to day processing of accounts receivable and payable, producing reports as requested.
• Reconciling monthly activity, generating year-end reports, and fulfilling tax related requirements.
• Assisting executive director and board in creating annual organizational budget and monitoring cash flow.
• Managing grantor contracts and reimbursement requests.
• Administering payroll and employee benefits and organizational insurance.
• Ensure that accounting department requests are resolved and communicated in a timely manner to internal and external parties.
• Develop long-range forecasts and maintain long-range financial plans.
• Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
• Prepare annual audit and be a liaison with all outside vendor.
Organizational Effectiveness
• Manage functions.
• Increase the effectiveness and efficiency of Support Services through improvements to each function (HR, IT, Finance) as well as coordination and communication between functions.
• Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.
• Providing consulting services on matters related to fundraising, tax and insurance questions, and business structure and growth.
Organizational Leadership
• Contribute to short and long-term organizational planning and strategy as a member of the management team
Risk Management
• Serve as primary liaison to legal counsel in addressing legal issues e.g. governing instruments, partnerships, licensing etc.
FREELANCER:
Operation - Strategy:
• Reviewing and appraising the soundness, adequacy, and application of accounting, financial, and other operating controls, and promoting effective control at reasonable cost.
• Evaluate internal controls, identify control weaknesses, report weaknesses to management, and work with management to formulate corrective action plans.
• Ensuring procedures, policies, legislation and regulations are correctly followed and complied with.
• Ascertaining the reliability of management data developed within the organization.
• Identify, allocate and perform tasks, coordinate/monitor work, control audit/assignment resources, consolidate results, and other project duties.
• Perform and occasionally lead audits/ special reviews with respect to large and complex operations to meet project and individual accountabilities.
• Serve as the management liaison to the board and audit committee; effectively communicate and present critical financial matters at select board of directors and committee meetings.
• Monitoring IT systems to ensure they follow policies and practices
• Make recommendations to enhance business processes and identify opportunities to improve operational efficiencies
• Plan and implementation of the IT audit framework based on the suggestions by the external auditors.
• Provide value added and practical recommendations to improve risk management practices and internal controls
• Prepare and submit an annual operational budget, manage effectively within this budget, and report accurately on progress made and challenges encountered.
• Participate in projects to enhance quality and efficiency and assist in the preparation of the business plan to implement those process improvements.
• Preparing many of project management to improve the company situation.
Finance:
• Manage all aspects of the Finance function including General Ledger, Fixed Assets, Accounts Payable, Accounts Receivable, Petty Cash, Bank Reconciliations etc
• Review and evaluate financial records, business risks, processes and controls to ensure compliance with group policies
• Prepare monthly financial statements, management accounts and cash flows
• Prepare annual budgets and quarterly forecasts
• Prepare year end statutory accounts
• Maintain appropriate controls to ensure costs are within budgeted levels
• Implement internal controls to protect and safeguard company’s assets
• Liaise with external auditors, tax agents, bankers, insurers and statutory bodies
• Making financial evaluation for company situation in the market.
• Preparing financial budgeting planning.
• Making financial planning for 5-10 years including pro form's planning, financial analysis, benchmark analysis...etc.
• Preparing break-even point analysis to improve the revenue of company.
Human resource:
• Responsible for hiring, orientation of new hires and conducting exit interviews
• Administer HR policies
• Manage payroll and staff benefits including leave management and insurance covers
• Develops training manuals and performs new user training.
• Responsible for collating annual staff reviews and evaluations
• Management and consolidate financial statements between 4 countries in the middle east & Europe.
• Assist with technical projects involving financial reporting systems within Planning and Analysis
• Making financial & strategic planning.
• Making budget development and management.
• Making accounting and financial operations.
• Preparing business expansion and startups.
• Planning for staff management and development.
• Making daily, weekly, monthly financial report to CFO.
• Structuring chart of account..
• Preparing P & L report to CFO.
• Preparing income statement.
• Preparing balance sheet.
• Preparing cash flow statement (Direct, In-Direct).
• Develops training manuals and performs new user training.
• Create and analyze monthly invoices and remittances as well as monthly validations and data coordination
• Analyzing and reconciles expenditure and revenue accounts, including trustee accounts and investment reports.
• Making wire transfers and journal funding transfers and reconciles monthly bank statements.
• Calculating and preparing reimbursement billings; tracking receivables and reconciling monthly accounts receivables.
• Preparing and files annual financial statements. Such as sales tax, income tax.
• Team Leader in ERP software selection process / Project Leader in ERP implementation.
• Assisting with the preparation of the annual and mid-year budgets.
• Assisting with the fiscal year-end and fixed asset accounting.
• Using various software applications, such as spreadsheets, relational databases to assemble, manipulate
And/or format data and/or reports
• Structuring chart of accounts
• Preparing journal entries and reconciling general ledger and subsidiary accounts; monthly financial statements, including distributing monthly revenues and expenditures reports to departments.
• Analyzing and reconciles expenditure and revenue accounts, including trustee accounts and investment reports.
• Making wire transfers and journal funding transfers and reconciles monthly bank statements.
• Calculating and preparing reimbursement billings; tracking receivables and reconciling monthly accounts receivables.
• Preparing and files annual financial statements. Such as sales tax, income tax.
• Assisting with the preparation of the annual and mid-year budgets.
• Assisting with the fiscal year-end and fixed asset accounting.
• Using various software applications, such as spreadsheets, relational databases to assemble, manipulate and/or format data and/or reports.
• Preparing monthly/yearly payroll sheets
• Accounts consolidation
• Performing other duties of a similar nature or level
• Provide leadership and vision to the organization by assisting the Board and staff with the development of long range and annual plans, and with the evaluation and reporting of progress on plans.
• Oversee preparation of an Annual Report summarizing progress on short and long range plans.
• Research and write discussion papers, analysis documents and proposals as needed to assist the organization in determining and meeting its long and short-term goals.
• Provide recommendations regarding investments and cash strategies.
• Oversee preparation of annual budget, regular variance statements and annual audit.
• Provide vision regarding overall financial health of the company.
• Provide vision and leader ship in long - range fiscal planning to ensure the continuity and solvency of the company.
• Provide recommendations regarding effective utilization of long and short-term debt, including refinancing and purchasing/sales.
• Oversee fundraising efforts.
• Ensure client and vendor file integrity (documents, analytical information where required, communication notations, etc.).
• Maintain general oversight and insure accuracy of records including A/R, A/P, etc.
• Assist in development of forms and tools to increase company efficiency and risk management.
• Collaborates with staff on approaches to address business needs or opportunities utilizing a variety of financial applications.
• Manage advertising opportunities in other theatre program, press and at venues.
• Co-ordinate the invitation of potential future promoters and supporters of the company.
• Schedule and transmit equipment’s, workers, and service vehicles to carry materials.
• Keeping records, schedules, and logs of the calls that received.
• Keep record of transportation vehicles that control and monitor.
• Prepare a detailed report on almost all activities taking place during the shift.
• Assigned a specific province where I'm responsible for communication within the area.
• Have to work in a team.
• Possess good communication skills and ability to work in a team.
• Fax & confirm orders with restaurants determine area delivery time based on driver availability.
• Assign orders to drivers for delivery.
• Responsible for handling some administrative/marketing projects as determined by management.
• Dispatch and schedule workers, service vehicles, work crews, to proper locations as per the customer specifications, requests, and needs using telephones.
• Arrange necessary repairs to restore schedules and services Communicate messages, work orders, and information with supervisors, field inspectors, and work crews using two-way telephone
.