Procurement & Logistics Manager
ACTED
Total des années d'expérience :10 years, 10 Mois
ACTED Regional Office, Amman
Implemented a new structure to streamline/segregate processes
and enhance overall efficiency & quality.
Built and coached a highly skilled team, fostering a culture of
accountability, excellence, and continuous learning.
Optimized supply chain processes, resulting in improved delivery
times and reduced procurement costs.
Established a Supplier Relationship Function (SRM) for strategic
sourcing and contract management.
Developed comprehensive SOPs for fleet & premises
management, resulting in cost savings and optimization.
Improved inventory accuracy and reduced wastage through
revamped storage and stock management systems.
Monitored and evaluated logistics operations, implementing
corrective actions where necessary for continuous improvement.
Oversaw strategic regional procurement transactions such as
selecting money transfer, electronic vouchers, and third-party
monitoring service providers.
Other Assignments:
Technical Advisor for ACTED Local Partners (Dec, 22 - Current)
Provided remote technical advisory support to ACTED partners in
southern Syria to improve their efficiency and effectiveness.
Ensured partners' procurement policies aligned with ACTED and
donor requirements.
Developed a Risk Mitigation Plan to identify partners'
procurement policy gaps and risks prior to grant implementation.
Implemented capacity-building plan for ACTED officers to
independently review partners' procurement documents.
Emergency REACT :Turkey Earthquake (Feb 23 to Mar 23)
Procured and delivered 20, 000 relief items, such as tents,
blankets, hygiene kits, and food supplies, to earthquake-affected
areas in a timely and efficient manner despite logistical
challenges and limited resources.
Maintained strong partnerships with local vendors, negotiating
favorable terms and minimizing delays.
Coordinated logistics operations with internal and external
stakeholders, including emergency teams and authorities.
Developed procurement plans and strategies based on regular
assessments of needs and market prices.
Implemented strict quality control measures to ensure proper
purchasing, storage, handling, and distribution of procured items.
Interim Country Logistics Manager - ACTED Jordan Mission
Interim leader for ACTED Jordan logistics team, ensuring
continuity of operations and adherence to policies for 3 months.
Coordinated with stakeholders to align logistics operations with
overall mission objectives.
Developed and implemented logistics activities, including
procurement, fleet management, and stock management.
Assessed logistics needs and challenges in Jordan, contributing
to country strategy and operational plans.
Roving Procurement Coordinator for short term assignment during
the implementation of SAP Ariba P2P software at Mercy Corps.
Mercy Corps, Amman
Managed tendering team, providing guidance, training, and
evaluations to ensure efficiency and productivity.
Developed and implemented proactive annual tendering plan,
resulting in improved performance and stakeholder satisfaction.
Facilitated all operational aspects of National open tenders :
o Prepared tender packages and advertisements.
o Facilitated the opening and evaluation of bids.
o Negotiated contracts Terms and Conditions
o Led final awarding meetings and prepared recommendation reports.
Managed an annual average of 40 competitive tenders and Met
the needs of 12 programs with annual value of 15 million USD.
Managed the competitive tendering process for construction
projects funded by USAID and FCDO including:
o Rehabilitation of dams in Jordan and construction of hospitals,
schools, and youth centers with annual value of 8 million USD.
o Hired designing firms though open tendering process.
o led the pre-qualification of contractors open tendering process.
o led the selective tendering process for prequalified Contractors.
Coordination, Communication, and Efficiency:
o Collaborated with program, engineering, and management teams
using Work-Breakdown-Schedule Tool.
o Coordinated with external parties (Jordanian ministries and RSS) to
meet their needs and comply with Mercy Corps policies while
promoting technical improvement and efficiency.
• Preparing draft tender package for different type of high value purchases.
• Facilitating all aspects of tender opening and technical evaluation sessions for
selection committee
• Managing and leading contract negotiation session with potential suppliers.
• Drafting purchase contract for goods and/or services.
Global Communities- USAID, Amman
Successfully supervised and managed the remote performance
and development of the procurement and logistics team, resulting
in increased productivity, efficiency, and employee satisfaction.
Ensured ongoing compliance with global communities' policies
and regulations, ensuring transparency, accountability, and risk
management in procurement activities.
Conducted risk analysis for supply contracts, identifying and
mitigating potential risks to procurement and project delivery.
Collaborated with the projects team to align procurement activities
with project objectives and define project needs.
Developed proactive sourcing plans to increase supplier diversity
and competition, resulting in an enriched approved suppliers list.
Established prequalification criteria to promote efficient
procurement practices, resulting in increased supplier
performance and reduced risks of contract disputes.
Considered sustainability, ethical purchasing standards, and
whole life costing in procurement transactions, ensuring
responsible and sustainable procurement practices.
Delivered best value for money in all transactions, resulting in
increased cost savings and improved financial management.
Strategic Sourcing & Supplier Relationship Management (SRM)
Collaboratively work with procurement specialists in development
and execution of strategic annual sourcing plan.
Successfully sourced for potential vendors in the region, including
Jordan, KSA, Oman, UAE, Turkey, and Lebanon, to cover the
needs of ICRC programs in Syria, Yemen, Libya, and Gaza.
Conducted site visit, verifying vendor capabilities, evaluating
production capacity, HR, QA-QC, and three bottom lines.
Visit local/regional trade fairs/exhibitions to source for suppliers.
Procurement and Contract Management
Verified technical specifications and requesters' requirements.
Managed the tendering and contracting process for engineeringrelated
purchases in the region (Syria, Yemen, Libya, Gaza), with
an annual volume of $18 million.
Prequalified construction contractors/designing firms in Jordan.
Managed the procurement of construction works, including the
rehabilitation of water pipes, rehabilitation of water stations and
sewage networks in Jordan and Syria.
Implemented all regional and international procurement
procedures and practices, including of INCOTERMS and
import/export regulations.
Managed to procure on ad-hoc basis for Somalia, North Korea,
and others ICRC Missions.
Other Assignments:
Worked as an interim medical buyer.
Managed fleet related procurement including purchasing of
vehicles and ambulances for Tunisia, Libya and Syria.
Trained coworkers on new software and led its implementation.
Served as the key user for the ERP system in the department.
Sourcing and Procurement:
• Defining projects stakeholders’ and beneficiaries’ needs including requirements,
quantities and specifications to ensure the proper processing of procurement
transactions.
• Conducting domestic sourcing activities to find new sources of supplies.
• Conducting effective negotiations with the vendors to deliver best value for money.
• Drafting different types of contract (e.g. supplies, services and works)
• Ensuring the timely delivery of products while considering total cost of ownership.
• Reviewing and re evaluating performance for the key vendors.
• Providing cost analysis as a contribution to yearly budgeting.
• Preparation of draft inquires (RFI, RFQ, ITT)
• Preparation of draft bids analysis.
• Preparation draft purchase order and purchase contract.
• Following up on inventory levels.
• Conduct market surveys.
• Managing the operational aspects of the blanket order agreements
• Conducting Market surveys on price and availability of the factory’s core items.
• Sourcing the local market for new potential suppliers.
• Closing and Archiving the purchase order files.