Manager HR and Admin
Petromin Corporation
مجموع سنوات الخبرة :13 years, 7 أشهر
Main objective of my role is to establish strong relationships with relevant stakeholders within the region, ensuring an excellent quality and coverage of HR support at all times whilst as being the primary point of contact for day-to-day operational matters highlighted but not limited to below.
Human Resources
• Plan, develop and implement strategy for HR management and development including (but not limited to) recruitment and selection policy/practices, discipline, grievance, counselling, pay and conditions, contracts, training and development, succession planning, morale and motivation, culture and attitudinal development, performance appraisals and Quality/HSE management issues, in accordance with Federal UAE labour laws, and Global HR policies/practices.
• Liaise with other functional/departmental managers so as to understand all necessary aspects and needs of HR development, and to ensure they are fully informed of HR objectives, purposes and achievements.
• Contribute to the evaluation and development of HR strategy and performance in cooperation with the senior management team.
• In conjunction with the Head of HR, KSA and HR Manager UAE, act as first point of contact to support managers with day to day ER issues.
Financial
• Contribute to setting and achieving company’s business objectives from an HR perspective.
• Manage and control departmental expenditure within agreed budgets for own department.
• Oversee the payroll every month.
Personnel
• Work with departmental managers and advise on office personnel resource requirements and set out job specifications / qualifications. Advise Management Team on terminations for reason of substandard performance.
• Liaise with department heads regarding recruitment requirements for field operations staff.
• Training provision for department staff.
Administration
• Ensure that personnel file, training documents and recruitment cases are up to date at all times.
Recruitment & Selection
• Provide proactive support in respect to the recruitment of support staff within the region, ensuring recruitment excellence is maintained at all times
• Act as the main HR point of contact for all new starter administration with the support of HR Shared Services (HRSS), the Payroll team and Administrative Manager
• Establish contacts with local recruitment agents and implement and maintain a Preferred Suppliers List (PSL)
Performance Management & Appraisals
• In conjunction with the Head of HR KSA, I ensure the annual performance appraisal process are completed in a timely manner
• Ensure appropriate records of appraisals and performance management are maintained for the region.
Induction
• Deliver the HR induction and ensure smooth running of local induction programmes
• Review progress of new joiners across the designated teams and regions with Partners prior to confirmation of satisfactory completion of probation periods
• Ensure all new joiners within the region have all the necessary arrangements in place, to include but not limited to relevant IT equipment, introductions to the team and familiarisation with the companies policies and procedures
Training and Development:
• Support the Learning and Development Manager in ensuring that the business unit is applying Company’s training processes and standards
• Train and develop colleagues in the planning, coordination, delivery and evaluation of training and development activities
• Support the Learning and Development Manager in completing the annual learning and development needs analysis, developing the annual training plan and conducting the annual evaluation of training.
Specific Additional Duties
• Leading the “Opportunities for Improvement” initiative and team.
• ISO certified Internal Auditor
• Focal point for EFQM certification and Quality Assurance
the full spectrum of Human Resources management and related
functions while coordinating Dubai, Abu Dhabi and Sharjah office.
* Assisted in manpower planning and forecasting with each department while calculating
turnover rates for each department at the end of fiscal year.
* Played the role of the main internal communicator and coordinated various events, global
initiatives such as Mental Health Disability initiative and carried out various team and
department discussions.
Recruitment process:
* Managed the online recruitment portal from raising a hiring request to supporting in
applications, screening, interview scheduling, and reference checking.
* Ensured that all job roles have a detailed job description that accurately portrays their
responsibilities and that it is communicated to all employees.
Performance Management process
* Provided full support and training of the Performance management system to the line
managers.
* Monitored and verified the integrity of the data to be reported and review by each
department.
* Documented and archived the Performance Appraisals for year 2013-2014.
Administrative process
* Created the MENA region Organogram for year 2015.
* Updated Regional TACOS according to UAE labour laws.
* Ensured that all employee documents and databases are kept up to date manually and on
shared intranet while worked on SAP to make records easily accessible by finance
department.
* Calculated employee data for payroll at the end of the year.
* Maintained all inventory for employees, back office and the teaching centre.
Training and Development process
* Ensured coordination and facilitation of new hire orientation program
* Developed and monitored on-going training initiatives and conducted training for:
* Equality, Diversity and Inclusion
* Mental Health Initiative
* Performance Management
* Recruitment for Line Managers
* TACOS, Induction for Line Managers
A market leader and technology pace setter in engineering and electronics industry, Siemens Pakistan
provides services in electrification, automation and digitalization.
Key Functional Responsibilities
* Supported HR Manager in the full spectrum of Human Resources management and related
functions
* Served as designated person for employee questions and issues regarding Hr policies,
practices, programs and benefits.
Recruitment Process:
* Prepared job descriptions in coordination with different departments
* Coordinated with Head hunters in recruitment efforts for personnel, including developing
specifications and appealing position advertisements.
* Screened applicants for minimum qualifications and performed background checks.
* Coordinated interviews and prepared interview questions in correspondence with each job
specific department.
* Corresponded with all applicants to inform of job offers and rejections.
* Conducted orientation of new employees
* Maintained all Human Resource records including personnel files, annual leave data etc in
accordance with UAE law.
* Prepared new hire, termination and employee related documents for Human Resource files
* Supported Visa and immigration activities
* Coordinated internal and external audit requests of HR documents
Training and development process:
* Assisted Line Managers in the identification and analysis of staff training and career support
needs.
* Maintained training and development administration, including keeping records of staff
attending training, joining instructions and training dates.
* Screened potential learning vendors for quality, cost and potential use.
Global Business Holding is engaged in Real Estate development, property investment, property
management, brokerage, IT solutions, logistics and security services.
: