Office Manager & Executive Assistant
Fawry
مجموع سنوات الخبرة :16 years, 9 أشهر
• Coordinate travel itineraries, flights, hotel accommodation, rental car and other travel needs
• Organize Internal & external events
• Organize board meeting and taking an official minutes
• Budget development and management by monitoring status of expenditures and assets
• Analyze data to contribute the provision of accurate information and effective reports
• Provide daily, weekly and monthly reports and prepare presentations as assigned
• Petty cash management
• File management (archiving & E-Filing)
• Prepare, review and edit documents, agreements, amendments and correspondence
• Prepare internal forms, memos, reports and letters as required
• Manage courier accounts
• Inventory & Stock controller
• Manage PO & PR cycle
• Manage stationary, catering & office equipment
• Supervise office maintenance & utilities
• Handle MD e-mails and all types of incoming/outgoing correspondence
• Update and maintain MD calendar
• Assist in developing and maintain good relationship and be the 1st line of communication between MD and employees
• Assist in recruitment process such as job posts, screen CV’s and conduct first interview
• Assist in creating and maintaining filing system for staff members
• Orient new employees to create bank account, email, laptop & etc
Administration & HR:
• Ensure smooth operation of administrative functions
• Prepare Memos, reports & letters as required
• Arrange meetings, events and travel
• Follow up cargo till the end of clearance
• Prepare employee contracts, consultant agreements
• Prepare payroll according to the local labor laws and social insurance
• Track and manage leases contracts
• Monitor and develop vacation system for staff
• Ensure that all paperwork needed for expatriate resident and work permits, including shipment of household effects, is completed in a timely manner
Finance:
• Produce financial reports to DKT Int'l Head Office in Washington in timely manner
• Prepare daily & monthly bank reconciliations
• Follow up collections and prepare aging reports
• Prepare the annual report on the physical count of fixed assets
• Manage liquidity and cash flows
• Prepare PV for monthly closing entries using Peachtree & MYOB
• Prepare tax reports (salary tax -withholding tax - sales tax)
• Supervise & coordinate sales reports & review deposits
• Record inventory In & out and prepare stock watch system
• Work with external auditors on annual accounting reviews