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Hanan Sedqy Morsy Al-Feqy, Admin Assistant legal

Hanan Sedqy Morsy Al-Feqy

Admin Assistant legal·Msheireb Properties

Qatar

Bachelor's degree, Bachelor of Business Administration (Management)

Work experience

Total years of experience: 13 years, 4 months

Admin Assistant legal

December 2014 - February 2020

Msheireb Properties

Doha, Qatar

I found this job using Bayt.com

December 2014 - February 2020

 Arranging Msheireb Board of Directors Meeting, date, time and location, sending the calendar to the Board of Directors Members. Working on agenda and finalize board of Director's presentation slides.
 Facilitate the legal budget and monitoring the legal budget status for the year.
Participate in activities of support services including reception, administrative, secretarial, housekeeping, travel and security services
Participate in activities of support services including reception, administrative, secretarial, housekeeping, travel and security services
Maintain up-to-date information on condition of additional requirement of office facilities, such as furniture, computers and electronic equipment, required for day-to-day functioning of the office
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Answer calls and give information to callers, take messages, or transfer calls to appropriate individuals.
Schedule and confirm appointments for clients, customers, or supervisors.
Arrange conferences, meetings, travel reservations for office personnel and maintain scheduling and event calendars
Complete forms in accordance with company procedures.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Locate and attach appropriate files to incoming correspondence requiring replies.
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Take dictation and transcribe information.
Review communications for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Company industry:
Real Estate
Job role:
Legal

Admin Assistant for the Legal Advisor

November 2011 - April 2013

Qatar District Cooling Company (Qatar Cool)

Doha, Qatar

I found this job using Bayt.com

November 2011 - April 2013

- Assist in preparation of legal documents including contracts and legal agreements.
- Perform research and analysis of routine legal problems and issues. This includes investigation through statistical and documentary research for legal opinions of a routine nature or limited scope.
- May be required to respond to requests from the Legal Counsel or the management team for legal documents and inquiries about interpretation of laws.
- Perform preliminary work in the preparation of legal opinions and assist in the preparation of documents of a routine nature.
- Review and edit prepared documents for accuracy and performs transcription of legal documents, incoming and outgoing correspondence, contracts or briefs.
- Assist in preparing responses to questions regarding administration of regulatory and other legal matters.
- Manage and prioritize the calendar and scheduling of events for the Legal Counsel. Make decisions about conflicting meetings/events/engagements based on known priorities.
- Review recent legislation, court cases, correspondence, and publications and refer matters of note or action items to the Legal Counsel.
- Receive and respond to general correspondence addressed to the Legal Counsel and ensure archiving of all said correspondence.
- Ensure legal standards are met through regular monitoring of standards set in accordance with Qatar Cool requirements (surprise / spot checks).
- Perform any other duty as assigned by the Legal Counsel.
Prepare Correspondence, reports and materials for presentation.
- Maintain Department Manager’s Calendar.
- Set up and coordinate meetings and conferences.

Company industry:
General Engineering Consultancy
Job role:
Legal

Chairman Assistant

November 2009 - June 2011

Iemco For Lighting and Iemco Group

Cairo, Egypt

November 2009 - June 2011

Responsibilities and Obligations
Important tasks : Import & Export
- Work close with suppliers exp: (PolyTec/ Bayer / BJB / Tridonic Atco / Philips .... etc./ and, negotiating best price and credit terms for the date, maintains records of goods ordered and received.
- Prepare purchasing orders, analyze price proposals, and follow up company procurement procedures.
- Follow up for all shipments request ( Import & Export ).
- Follow up of shipping documentation as ( Bill of Lading -Euro 1 /
certificate of origin /Commercial Invoice/Packing List / Insurance Certificate / Material Safety Data Sheet )
- Send e-mails to freight companies (APL/MSC/PIL) to ask them for quotations
Other Tasks
- Prepare Correspondence, reports and materials for presentation.
- Maintain President’s Calendar.
- Prepare and maintain President’s expense report.
- Set up and coordinate meetings and conferences .
- Create, transcribe, and distribute meeting agendas and minutes.
- Following up imported shipments, shipments, shipping documents and custom clearance.
- Answer telephone and handle inappropriate manner.
- Set up accommodation and entertainment arrangements for company visitors.
- Perform general clerical duties to include photocopying, faxing, mailing, and filing .
- Coordinate project-based work.
- Organizing the recruitment of new staff.
- Controlling the office budget.
- Dealing with post and emails.
- Making requisitions of hotels booking for the managing director.

Company industry:
Heavy Industry & Metallurgy
Job role:
Management

Purchasing Officer

April 2008 - November 2009

COLDWELL BANKER FOR REAL ESTATE

Cairo, Egypt

April 2008 - November 2009

- Conducting of all the local purchasing activities, receiving purchasing request from different department and branches and work to plan inventory requirement .
- Work close with suppliers, negotiating best price and credit terms for the date, maintains records of goods ordered and received.
- Prepare purchasing orders, analyze price proposals, and follow up company procurement procedures.
- Acquires necessary approvals for payment of invoices from line manager and management .
- Research and evaluate suppliers, maintain supplier database with evaluate points based on price, quality, selection service, support, availability, reliability, production and distribution capabilities as well as the supplier’s repetition and history .
- Confer with staff, users and vendors to discuss defective or unacceptable goods or services and determine corrective.

Company industry:
Real Estate
Job role:
Administration

Opertaion Supervisor

December 2004 - May 2008

COLDWELL BANKER FOR REAL ESTATE

Cairo, Egypt

I found this job using Bayt.com

December 2004 - May 2008

Managing the day- to-day operation, using the concierge and property management software.
Recruiting vendors and adding new services .
Handling customer orders, setting appointments and following up with vendors.
Resolving customer complaints.
Working Closely with Sales Associated to help achieve successful closing.
Conducting customer satisfaction Survey.
Generation new effective marketing ideas .
Responsible for adequate performance and follow up on process or problems of internal software
Training and system orientation for new employees.
Inter-Department link & Coordination between affiliate and cooperation, and indulged in various Coldwell Banker Egypt Department internal cycles.
Responsible on following up on reporting and meeting deadline implementation.
Complete the magazine procedure.
Arrange and manage all resources to increase business, on behalf of mangers
Continuous research and up grading of Coldwell Banker-Egypt standards and Operation system.
Following up on the progress of assigned tasks to all department.

Company industry:
Real Estate
Job role:
Management

Education

Modern Academy

May 2004

May 2004

Bachelor's degree, Bachelor of Business Administration (Management)

Egypt

GPA (rating): Good

GPA (rating): Good

Skills

Microsoft Office XP
Expert
Microsoft Office XP
Expert
Microsoft Office Applications
Expert
Microsoft Office Applications
Expert
Microsoft Office 98
Expert
Microsoft Office 98
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Microsoft Office word
Expert
Microsoft Office word
Expert
Motivation
Expert
Motivation
Expert
Organisation
Expert
Organisation
Expert
Microsoft Office XP
Expert
Microsoft Office XP
Expert
Microsoft Office Applications
Expert
Microsoft Office Applications
Expert
Microsoft Office 98
Expert
Microsoft Office 98
Expert
Microsoft Office
Expert
Microsoft Office
Expert

Languages

English
Expert

Training and Certifications

Certifications
The Perfect PA
Speardhead Training
Dec 2012

Training
Basinc Skills Acquisition Program (BBSA)
Organizing Skills & Planning
HNI
Jun 2016
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Advance Office Management & Effective Administrator Skills
HNI
May 2016
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Mastering the Art of Conflict Management
HNI
Apr 2016
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The Art of Stress Maagement & Handling Negative Emotions
HNI
Dec 2015
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Effective Meeting Management
HNI
Mar 2016
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Customer Service Excellence
HNI
Dec 2015
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Hobbies

  • Reading, Walking, Swimming, Bicycling, listening to Music