PROCUREMENT OFFICER
ALCAT CONTRACTING CO.
Total years of experience :20 years, 6 Months
Responsible for administration of the procurement policy and procedures as per international standards as well as the overall smooth functioning of the procurement department.
Responsible for receiving bids for sub-contractor works from the tendering stage.
Procurement of material and machinery spare parts for all the sites at the most competitive terms considering pricing, delivery & quality of the products.
Prepare purchase orders, respond to project managers and supplier enquiries, review requisition orders to verify accuracy, specifications and terminology, and compare prices, specifications and delivery dates to determine the best bid among potential suppliers.
Execution and monitoring of all regular purchasing duties.
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Ensure the effective purchase of construction material, spare parts needed for sites, in accordance with requirements and instruction given by the originators of orders and approvals granted by the site management.
Prepare Price Comparison & Negotiate with Lines to obtain best price.
Manage the Procurement Cycle from purchase order to payment of invoice.
Maintain price agreement/ price list of suppliers and arrange to obtain the extension of price agreement/ price list before expiration.
Manage vendor relationships and performance issues.
Maintain accuracy of purchasing documents and data.
Regularly follow-up for the material.
Co-ordinate with site technical/project managers and dept. heads on the progress/status of material requirement & orders.
Awareness of local market situation, demand availability of basic construction materials and forecast.
Coordinate/ supervise the site Stores Keeper to ensure the requested materials are not available in the Central Stores.
Manages the procurement work process and reports of material management status of purchase material and equipment from the time of purchase through to receipt at construction site.
Purchase and control of accommodation furniture for expatriates and movements of personal effects.
Maintaining Approved Supplier List as per ISO Standard.
Obtaining the quotations & Negotiation for the export of Personal Effects of Expats.
Preparing the Export Invoice & Packing list as per the weight & dimension of packages.
Freight forwarding, warehousing & distribution.
Updating shipment details & follow-up the shipping company.
Enhance and follow company’s ISO quality management system as well as rules & regulations.
Full responsibility of DAS Island Project for order management, follow-up for the material, loading material in the containers for onward transportation to Island through Barge/ Vessel, preparing cargo manifest, Etc.
Responsible for preparing General Requisition & arranging the quotation as per BOQ.
Prepare Price Comparison & negotiates with the suppliers.
Taking approval for high budget/expensive material for preparing the LPO.
Follow-up with suppliers for availability/delivery of material.
Arrange & prepare order for general consumables.
Co-ordinate with Welders/ Fitters for understanding of mechanical drawings.
Responsible for giving the unique number for fabricated ducting as per the drawings for easy erection.
Organize transport for the delivery of material against packing slip.
Responsible for cleanly maintenance of Workshop/ Warehouse.
Responsible for time keeping & wages distribution.
Checking & receiving of material against purchase order & delivery note.
Coordinate with customers for the orders, delivery status and for the stock availability.
Organize to issue & deliver the material against order received from salesman or directly from counter/other state’s customers.
Inspection at the time of outgoing stock from stock.
Packing & dispatches the material throughout states by transport.
Sales & Purchase billing
Maintain In & Outgoing stock from store.
Job allocation & confirming the location of products in the warehouse.
Keep appropriate record of materials received/issued as part of the new inventory.
Stock material according to a prescribed inventory system.
Preparing weekly stock checking report for the management.
Enter data and edit stock orders in a computerized inventory system.
Performed routine maintenance and makes minor repairs.
Knowledge of established material handling procedures.
Knowledge of inventory control procedure.
Excellent Skills & knowledge of handling all stores activities.
Intimation to the management if any damages in the incoming stock.
Warehouse & inventory report to the concern authority.