HR Assistant
Webb Fontaine Group
مجموع سنوات الخبرة :10 years, 3 أشهر
• Provide a variety of administrative and clerical support functions.
• Overall responsibility of the maintenance of the Sage database.
• Maintain accurate and up to date human resource files, records and documentation.
• Provides clerical support to the department.
• Support with payroll functions, including processing, answering employee questions and fixing
processing errors.
• Co-ordinate employee performance appraisal programs.
• Maintains the integrity and confidentiality of human resource files and records.
• Overseeing the maintenance of the office and all contained misc. equipment (copier / coffee machine
etc, ).
• Assist with other misc. tasks as and when requested.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Read, analyze & translate incoming and outgoing memos, submissions and reports in order to determine their significance and plan their distribution.
• Translate all documentations namely technical documents, organizational chart, official internal memos and announcements.
• Managing diaries and organising meetings and appointments.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Liaising with staff, suppliers and clients.
• Conducting research on behalf of the manager.
• Organising the manager's personal commitments including travel or childcare.
Teaching French for all levels, Arabic for non Arabs and Social Studies subject
• Handle number of calls/contact (in French, Arabic & English) & follow-up on client’s commitment to pay - Prepare a weekly reminder and send them the reminder emails
• Send collection standard letters/Emails to un-contactable clients, sale extra services that the company provide
• Performs financial intake reviews with clients which include establishing payment arrangements and explaining terms and conditions
• Update the collection system and the follow-up of payment
• In charge of companies’ renewal in different jurisdiction and make sure to contact clients 2 months before the company anniversary
• Preparation of companies due diligence with a deep identification of clients and Google & World checks
• Reviewing of all corporate documents issued by different jurisdiction (RAK, B.V.I, Seychelles and more) and making sure it is accurate and company details are correct
• Working as a team with Corporate Officers and making the final review of companies corporate documents to be ready and completed and finally dispatched to clients
• Involving liaising with members of the Department on Site with locals
• Making & updating Z-Forms Report
• Responsible in Secretarial duties translations and organisational tasks based on daily requirement
• Making a daily site visit and updating Permit to Work
• Held a weekly safety walk meeting after the safety walk for site area inspection
• Technical translator on site
• Making daily material GTP progress report
• In charge of all Piping progress work
• Technical translator on site
• Day to day office management of an established office
• Manage & supervise a support team
• HR & Recruitment
• Organize interviews, offer letters, employment contracts
• Shortlisting for departments on candidates selection
• Dealing with suppliers, visas.
• Processing holidays & sickness
• Preparing company contracts
• Training & development
• Preparing work permit
• Making authorisation and access for owner and subcontractors
• Technical translator on site
• Organise meetings with the owner of SONATRACH, subcontractors and suppliers ( Refinery, EGZIK) and wrote the minutes of meetings in French and English
• Translating documents such as reports, data sheets
• Drafting letters in French, Arabic and English to SONATRACH, Port, Terminal, Refinery and other subcontractors (Local & Expatriate subcontractors).
• Organising meetings with the owner of SONATRACH, subcontractors and suppliers ( Refinery, EGZIK) and wrote the minutes of meetings in French and English
• Attending daily meetings held at the worksite and ensured coordination between local and foreigner staff ran smoothly
• Making payment requests.
• Transmitting cheques to their subcontractors
Foreign Languages Department - Specialty Translation Interpretation at University of MENTOURI 1