Project Cost Controller
Atlas Elektronik LLC
Total des années d'expérience :16 years, 10 Mois
• Coordinate with Project Managers to create accurate Project baseline
• Set-up of newly won projects in the ERP system and ensuring accurate resourcing of labour, materials, subcontractors, and risk budget derived from Bid report sheet with the forward look of maximizing profit.
• Analyse and report project progress and performance and determine areas for improvement.
• Oversee and identify actual deviations from plan and recommend resolution to project managers.
• Ensure accuracy of financial information for all project/service reporting both in the Accounting database (ERP system) and manual monthly project reports.
• Support Project Managers in project financial management and business reporting.
• Conduct cost variance analysis and schedule against baseline values
• Invoicing and documenting packs in conformity with contractual requirements.
• Maintain current and forecasted Cash Flow data when compared to projected Cash
• Create and execute internal controls while at the same time recommend and execute corrective action to ensure project compliance.
Other Responsibilities
o Set-up Supplier in the system in relation to a Procurement function.
o High level evaluation of suppliers thru the Dun & Bradstreet website.
o Enforcing the company's procurement policies and procedures.
• Primarily responsible for accurate monthly revenue recognition of projects identified per business line thru close coordination with Project Managers and in accordance with established local and global standards.
• Positioned as the key contact of a business line to provide commentaries and review on financial performance.
• Prepared monthly backlog for business lines and provided support in the quarterly review of financial estimates.
• Actively participated in project reviews to ensure that recognized revenues are in line with the plan and are supported from an audit perspective.
• Worked closely with other Finance departments (General Accounting, Accounts Payable, and Management Reporting) to ensure best practice in all relevant Financial and Operational areas in accordance with IFRS and group standards.
• Ensured Interregional costs and revenues are properly matched, and invoices issued within the agreed timeline.
• Researched any unbilled issues to maximize billing possibilities for the period and supported the business in improving DRO (Debt Receivable Outstanding)
• Responsible for closely tracking Resource Utilisation and Financial Billability thru timesheet reviews which would entail TS transfers/adjustments.
• Responsible for generating and reviewing management reports / financial packs that are vital for top management decision making
Other Responsibilities
o Spearheaded the collaboration of two different systems (Agresso and DAX) within the Project Finance Team in relation to Data Migration during the Arcadis Way Global Business transition to Oracle ERP system.
o Posted Timesheets and booked Timesheet Accruals to ensure that monthly time costs are complete that would allow the team to record revenue and profit at the correct level.
o Managed the Contract Masterfile to ensure that Net Revenue and Profit are properly supported with contracts, variations, PO, and other valid documents that would support us with our claims against clients.
o Prepared final invoices for all billable projects while maintaining AR schedules/tracker in line with deliverables as stated in the contract.
• Primarily responsible for establishing global cost accruals of various computer hardware/software and other IT-related costs and ensured that these are booked within the established company and global standard and timelines.
• Accountable for derivation, utilisation and maintenance of IT cost/revenue allocation matrices.
• Involved in the Management Review Process (MRP) and participated in Regional meetings.
• Prepared monthly balance sheet report, accruals and prepayment ageing report, for management review and sign-off.
• Performed quality assurance and analytical reviews useful for management decision.
Other Responsibilities
o Involved in User Acceptance Testing (UAT) for a newly introduced standard booking system (standardised booking template), thus, initiated practical and realistic inputs contributing to the high-level functionality of the system before it goes live.
o Played a pivotal role as an onshore/offshore trainer for the new system users and ensured users have sufficient technical know-how of the newly introduced system functionality essential to derive accurate outputs from the booking process.
o Key member of the balance sheet pack project team (UK region) which ensured that all balance sheet accounts for each region are properly aged and substantiated, primary and secondary account owners identified, and quarterly movements are reasonably justified.
o Key member of the Integrated Forecasting System (IFS) enhancement project involved in identifying issues encountered in IFS, the primary system used in forecasting and booking costs, and proposing solutions and improvements.
o In charge of systematic control of the team’s approved Key Operating Procedures (KOP) and ensuring that all these procedures are properly documented and updated and stored in the web-based central repository system.
o In charge of systematic monthly consolidation of all UK (non-comp) process checklists which is DKS' strategic Key Performance Indicator (KPI) and critical for determining full-time equivalent of each employee and balanced scorecard.
• Primarily responsible for managing Account Receivables of major clients.
• Strictly adhered to the established end to end process covering Account Payable functions to Account Receivable functions.
• Coordinated with Account managers to ensure that the Purchase Orders matched with the Cost Estimates agreed with the clients.
• Certified payments to suppliers in accordance with payment terms stated in the purchase order while maintaining timely communication of such terms to the Cash Management team which released payments.
• Conducted WIP analysis/revenue recognition and prepared AR reports, monthly bad debts provision, and statement of accounts.
• Provided accurate and timely periodic reports to internal and external clients including but not limited to: revenue variance analysis report; per client cash received and cash paid report to assist Finance in managing cash flow.
• Responsible for identifying and resolving control gaps in the existing processes and procedures as well as improving client experience and touch points by effectively handling enquiries and complaints thru calls and client meetings.
• Initiated control measures to enhance process flow within all functional units involved, from project set-up through project completion, and coordinated thru regular meetings.
• Assisted the Senior Auditor in the planning of engagements and in the conduct of audit procedures such as periodic physical inspection of ending inventories and audit sampling for testing of audit points.
• Assisted in the compilation and the publication of reports and performing analyses.
• Prepared documentation as per accepted accounting and professional standards.
• Assisted the team from drafting thru finalising of audit reports and incorporated audit findings and recommendations.
• Prepared journal entries, financial statements and maintained updated records.
• Accountable for the computation and the preparation of taxes and statutory requirements.
• Prepared Government Remittance reports
• Accounted for air tickets sold nationwide and prepared sales reconciliation report vital for the management.