Hany Fayez Aziz

HR ACTIVITIES
• Dealing with employees and meet their requirements.
• Prepare all reports related HR. Department
• Manage the day to day activities of the HR. Department
• Supervise, guide, co- ordinate and provide leadership to staff in HR. Dep . So as to provide highest quality services.
• Working and have the knowledge of all the administration works.
• Have a good experience in procedure of ( Social affairs- Chamber of Commerce - Municipality - Traffic, all ministries requirements)
• Prepares / types Edits reports and presentations, forms and documents.
• Handling the procedure of the employment
• To be sure that the date base updating every day
• Have full knowledge with all affairs and passport works.
• Dealing with Embassies for the recruitment (Demand letters ... etc....)
• Implement of HR policies and Kuwait Labor law and follow up on the employees.
• Typing all correspondence letters to different actors (Ministries, Banks, Certificates ....etc.)
• Prepare Filing & record system
• Prepare all the papers and application for issue KOC&KNPC gate passes
• Prepare the entire required document to open and register new GOV, contracts in social affairs, working on the cases coming from Experts section. Regarding the labor disputes

Payroll & Payment to employees:
• Making time sheet and arrange it to salaries
• Ensure to process and delivering monthly payrolls to finance on time with utmost accuracy.
• Prepare Indemnity& leave balance at the end of each financial year.

Recruitment:

• Responsible for finding efficient &effective resources for recruitment, through building strong relationship with local & international recruitment agencies & headhunters.
• To coordinate and follow up all recruitment, replacement and transfer actions for company staff
• To make interview with the new staff and arrange all theirs documents.
• Responsible for building a well-organized database for all potential candidates along with feedback with recruiters.
• Prepare Manpower planning with the concerned departments to organize recruitment agencies, to meet manpower needs.
• To organize and place recruitment ADS in newspapers, websites, recruitment agencies and internal postings.

• Co- ordinates with employee relations manager in salary determination: discuss and finalize terms of employment of senior positions as well as ensuring junior levels jobs are finalized in accordance with the company recruitment policies.
• Interview Job applicants: review application / resume: evaluate applicant skills and make recommendations regarding applicant's qualifications.
• Follow up procedures that realities to the appointment of new employees such as job offers, employment contracts, etc and ensure that their documentation is complete.
• Ensures proper job description preparation through job analysis and recommends appropriate job
Passports & Residencies:
• Arrange the salaries report to social affairs
• Follow the cancellation in the social affairs and the immigration.
• Ensure timely renewal of residences, issuing of visas, transfers, cancellation and other GOVT. formalities, and comply with ministry requirements.
• Ensure that the data for GOVT. files, visa status, etc and related records are maintained up to date

Responsible for assisting with the administration of the day-to- day operations of the human resources functions and duties carries out responsibilities in some or all of the following functional areas: departmental development, , employee relations, training and development, benefits, compensation, organization development, executive administration, and employment as detailed below :-
 Processing all transactions visas for employees.
 Follow-up hotel reservations if it’s available and airline tickets for employees.
 Enters new hire information in the human resource system database.
 Oversees the human resource database. Ensures that system records are accurately recorded and cross-checked.
 Maintaining employee files and the HR filing system.
 Processing and preparation of accounting adjustments of employee’s annual and emergency leave.
 Processing and preparation of monthly salaries to employees and completes monthly and year-end reports regarding terminations, transfers, and new hires.
 Recruiting and staffing logistics.
 Performance management and improvement tracking systems.
 Employee orientation, development, and training logistics and recordkeeping.
 Assisting with employee relations.
 Company-wide committee facilitation and participation.
 Company employee communication.
 Compensation and benefits administration and recordkeeping.
 Assisting with the day-to-day efficient operation of HR office.
 Prepare and type memos, letters miscellaneous, research and reports as requested.
 Directed the preparation and maintenance of requisite reports to carry out departmental functions and provided periodic reports to the senior management to track strategic goal accomplishment.

• Update and Maintains Human Resources Information system records Follow up vacation ticketing, visas, and related functions.
• Booking tickets for each Department Staff. Prepare and issues medical referrals.
• Establish and maintains files for new employees.
• Prepare Offers and contracts and process all documents related to hiring process.
• Handling & Manage all typing of printing press. Prepare & Designing HR & Administration forms.
• Develop & modified attendance time program.
• Monitoring daily attendance time with overtime for production staff. Monitoring Monthly attendance time with overtime for sales staff.

My Position as Administrative Assistant was Responsible for providing clerical and administrative support for various company departments, Also involved in performing any other work-related duties as assigned to me by direct manager as detailed below:-
 Receive, direct and relay telephone messages, fax messages and Scheduling appointments.
 Welcoming visitors to the office and providing information to callers.
 Direct the general public to the appropriate staff member.
 Resolving routine administrative problems.
 Checking emails as well as voice mails and ensuring timely responses to all inquiries.
 Inputting information into designated fields using various databases.
 Maintain the general filing system and file all correspondence.
 Assist in the planning and preparation of meetings.
 Make preparations for committee meetings, attending meetings and official events on behalf of the Manager and when required also, preparing minutes of meeting for future reference.
 Maintain an adequate inventory of office supplies and respond to public inquiries
 Ordering office stationary and Provide word-processing and secretarial support.
 Type confidential documents on a word processing system.
 Prepare Memos letters miscellaneous, research, presentations and reports as requested.