Head of Purchasing Departement
Kuwait Dairy Company (KDCOW)
Total years of experience :17 years, 2 Months
1- Establishing purchasing strategy and purchasing forecast for foreign and local purchases.
2- Organize and assist purchasing department team to improve the role of maximizing the profit without affecting in the quality.
3- Follow up the orders placed by other departments till settle down in the company's stores.
4- Solving problems concerning with the logistics issues.
5- Evaluate suppliers according to quality, delivery time and price.
6- Drawing the missions to purchasing departments' staff and follow up the percentage of completing.
7- Negotiate insurance and warranty agreements for purchases as necessary, including insurance for IT equipment.
8- Ensure accurate understanding of all contract Terms and Agreements bearing in mind’s best interests; consult with Legal Department as necessary.
9- Handling all logistics of the procurement procedures to ensure that purchased materials and items are delivered at the correct location and concerned parties in a timely manner.
10- Develop internal control mechanism to ensure quality standards are met in delivery of all approved procurement requests and resolve any grievances/issues accordingly.
11- Verify the product specifications and quantity as per the Purchase Order.
12- Evaluate services offered by vendors and ensure that all contractual terms and obligations are being met
13- Track processing of purchase orders in coordination with Finance Department and ensure that all vendors receive payments in a timely manner.
You *Managing Local and overseas Purchasing for 3 International Schools in Kuwait, 2 Schools in Egypt and one in Saudi Arabia. * Schools in Kuwait, Gulf English School, A'Takamul International Schools and A'Rowad Bilingual School; Schools in Egypt, New Vision International School and Pioneers Language School; School in Saudi Arabia Hadeka Al Attfal.
Role Objective:
1. Handling all non-professional services procurement and ensure that all transactions are carried out effectively and with the best
vendors
2. Monitor the activities of the storekeeper to ensure the careful storage of procured items
Key Responsibilities & Accountabilities:
1. ensuring procurement of non-trade goods and services such as stationery, furniture, IT hardware, vehicles, maintenance and messenger.
2. Receive from each department the approved expected procurement needs and ensure the needs are approved by the concerned department head.
3. do my best by negotiating and managing contracts with supply, maintenance and service providers prior to making contractual agreements in order to ensure ’s administrative needs are met in an efficient and quality-focused manner while ensuring that the procurement needs are within with the approved budget.
4. Ensure that procurement activities are processed in accordance to defined policies and procedures and escalate incidents of non-compliance to relevant authorities.
5. Negotiate insurance and warranty agreements for purchases as necessary, including insurance for IT equipment.
6. Finalize negotiated contracts with mobile phone and telecommunication service provides for provision of telephone lines to eligible employees.
7. Ensure accurate understanding of all contract Terms and Agreements bearing in mind ’s best interests; consult with Legal Department as necessary.
8. Evaluate and select suppliers and their offers through a request for proposal process (RFP) and conduct vendor audits as part of the vendor selection process, as necessary.
9. handling all logistics of the procurement procedures to ensure that purchased materials and items are delivered at the correct location and concerned parties in a timely manner.
10. Develop means to communicate non-trade procurement policies and procedures to senior management and administrative personnel across the organization.
11. Develop internal control mechanism to ensure quality standards are met in delivery of all approved procurement requests and resolve any grievances/issues accordingly.
12. Verify the product specifications and quantity as per the Purchase Orde.r
13. Evaluate services offered by vendors and ensure that all contractual terms and obligations are being met
14. Ensure that corrective actions are taken to resolve any issues arising between and its vendors
15. Assist the Assistant Manager - Administration in maintenance of contract records and items purchased and other services rendered in order to enable monitoring of inventory costs, delivery, quality and performance.
16. Generate monthly report on the existing contracts validity and forward it to the Manager of General Services.
17. Analyze historical data and generate reports for purchase orders/ vendors for Manager of General Services
18. Track processing of purchase orders in coordination with Finance Department and ensure that all vendors receive payments in a timely manner.
19. Assist the Assistant Manager - Administration in developing specifications for purchase requirements (e.g. furniture, vehicles), as necessary.
20. Continuously seek new potential partnerships in the market in order to ensure that is being offered best possible rates for its procurement needs.