Harsh Bardhan Shukla

Prioritizing emails, answering incoming calls, effectively managing messages and enquiries.
Managing Calendar schedule & meetings of the Project Manager.
Arranging Zoom, MS Team and other video conference calls, circulation and follow-up.
Drafting emails, letters, correspondence to the client and vendors.
Attending weekly Business review meetings & preparing Minutes of Meetings (MOM).
Review and follow up plan of action of every business meeting. To work along with all functions of Projects to achieve the agreed target on a Timely basis.
Booking complex end to end International Travel Arrangements.
Preparing Business PPT, Project PPT, Project Tracking, Business strategy, monthly HSQE presentation for IMS certification & quarterly sales and service’s charts compression reports. Preparing MIS reports.
Maintaining Employee data and keep updating all the records of the Project site.
Liaison with internal and external department to ensure the work done timely and manage relationship with various functional heads/Site Coordinators of the organization/Business for various initiatives & Follow-ups & Administrative Support.

Executive Assistant / Secretary to General Manager (Owner)
February 2020 to Present
JOB DESCRIPTION
• Attending weekly Business review meetings & preparing Minutes of
Meetings (MOM) and follow up plan of action for every meeting.
• Preparing Business PPT, Project PPT, Project Tracking, Business
strategy, monthly HSQE presentation for IMS certification & quarterly
sales and service’s charts compression reports. Preparing MIS reports.
• Prioritizing emails, answering incoming calls, effectively managing
messages and enquiries.
• Managing Calendar schedule & meetings of the General Manager.
• Arranging Zoom, MS Team and other video conference calls, circulation
and follow-up.
• Drafting emails, letters, correspondence to the client and vendors.
• Booking complex end to end International Travel Arrangements for all
the expatriate’s Employees and Management, Visa processing, Hotel
Booking, billing/invoicing of travel agents, renewal of Passports and visas
for employees and management.
• Preparing Lease Agreement, providing all Administrative Support,
preparing Invoices and follow-up for Payments etc.
• Handling Companies Social Media accounts like Facebook, Twitter and
LinkedIn etc.
• Working as Human Resource Administrator for Manpower Planning &
Recruitment as per projects requirements.
• Maintaining Employee data and keep updating all the records for,
Residence Visa, Medical, Desert Pass, Fit to Work records & other client
required entry/exit cards.
• Oversee and manage PRO/Emigration activities such as Visas,
Resident Permit process, etc. Manage Employment Contracts renewals, promotions, increments, terminations, mobilization, demobilization,
transfers, disciplinary actions and impose penalties, etc.
• Preparing Annual Leave Plan and approve employees annual leave as
per plan. ensure leave salary, dues, liabilities to be paid before employee
avail his/her vacation. Handling grievances within organization.
• Liaison with internal and external department to ensure the work done
timely and manage relationship with various functional heads/Site
Coordinators of the organization/Business for various initiatives & Followups.
• Administrative Support, cultural events, employee engagement,
attendance, Managing Data base & Filing System, joining & exit
formalities.

Real Estate

Executive Assistant to Chairman
August 2012 to February 2020 (7.8 Years)

JOB DESCRIPTION
• Managing Calendar schedule & meetings of the Chairman, effectively
managing messages/phone/email enquiries, Liaison with relevant
internal and external contacts to ensure the work done timely, Making
travel arrangements, Hotel Booking, Filing of the documents, Taking
dictation, Preparing Presentations, Surfing Internet & mail, Taking care
of all administration duties like, monthly bill submission for electricity,
Telephone, Internet, Lift AMC etc., follow up for the payments needs to
be paid for memberships of Chairman in different - different organization
/ clubs, taking care of account statement of travel agents etc.
• Review and follow up plan of action of every business meeting. To work
along with all functions of Projects to achieve the agreed target on a
Timely basis. maintaining / analyzing data received from the HOD’s &
briefing to Chairman, preparing MIS reports, working with senior
management on strategic planning and executing strategic alignments,
Liaison and manage relationship with various functional heads/Unit
Heads of the organization/Business for various initiatives.
• Preparing and issuing PO/WO after due approvals from CMD to the
Consultants work order with all the technical terms like Architecture
Consultants, MEP Consultants, Structure Consultants etc. and for
Product like Lift, Cement, Tiles & Steel etc. negotiation with the vendors
for rates finalization, Planning for procurement and finalization of vendors
with due discussions with seniors, Liaising with Accounts Department to
ensure accurate and timely payment of invoices, Doing amendment in
PO’s if required as per the work, follow up till the completion of WO/PO,
Analyzing with the past work orders for coming projects orders,
maintaining PO/WO issued files, Building and developing relations with
the key vendors for future prospects, Responsible for planning,
developing and buying materials, supplies and equipment’s in a timely
and cost effective way, timely manner while maintaining appropriate
quality standards and specifications as per the company terms &
conditions.

Real Estate Developer (Residential & Commercial)

Executive Assistant to Sr. Vice President
February 2012 to July 2012 (6 Months)
• Handling all the execution work for Sr. V.P, Prioritizing meetings in line with strategy, and effectively
managing messages/phone/email enquiries, Liaison with relevant internal and external contacts to ensure
the work done timely, Letter drafting, Making travel arrangements, Hotel Booking, Follow up for issued
Purchase orders/ Work Orders, Filing of the documents, Taking dictation, Preparing Presentations, Surfing
Internet & mail, Secretarial and Administration Services, Producing Documents, Briefing Papers, Review and
follow up plan of action of every business meeting where the Sr. V.P is involve, Organize for the
Monthly/Quarterly review To ensure seamless and regular coordination on MIS and specific issues of
Projects owing to the spread of operations.

Infrastructure Development (Construction)

Executive Assistant to President & Group CFO
April 2010 to Feb. 2012 (1.10 Years)
• Managing the office head’s diary - prioritizing meetings in line with strategy, and effectively managing
messages/phone/email enquiries, Liaison with relevant internal and external contacts to ensure effective
organization and management of meetings, conferences, Making travel arrangements, Processing expense
claims and tracking accounts, Regular Correspondence, Market research and analytical works for the
president, coordinating & follow-up with all Head of Departments, Keeping watch on correspondence via
post and email and separate those requiring urgent action from the dross, Created highly effective
organizational and filing systems, including quick and thorough indexing, resulting in easy access to critical
information and streamlined office functioning, Coordinate office activities and schedules & ensure smooth
meetings. Taking dictation, preparing presentation & letter. Surfing Internet & mail, Secretarial and
Administration Services, Producing Documents, Briefing Papers. Handling HR activities like arranging
Interviews, arranging new joining completion work etc.

Infrastructure, Residential & Commercial
Development (Construction)

Personal Assistant to Managing Director
May 2007 to April 2010 (2.11 Years)
• Secretarial and Administration Services, Market Research of new products & design and search of New
buyers for the Company, handling all the communication with the buyers by emails, phones, faxes and post
on Behalf of M.D, organizing filing, Arranging Meetings, Hotel Booking, Ticketing & Reservations, taking
Dictation and Minutes, Producing Documents, Briefing Papers, Reports and Presentations, etc.

Manufacturing (Export & Import Products)

Manufacturing (Export & Import Leather Products)