HASHIM ESMAIL

Heavy Equipment SPARE PARTS / GENSETS / DIESEL ENGINES.
Duties and Responsibilities:
Prepare and Place stock orders for for top Products (Doosan, Daewoo, Devlon, Everdigm, MTU, Cummins, Stamford, Bobcat, Nidec - Leroy Somer, Mitsubishi, TATA, Mahindra, Marathon Etc).

Source and Place the order for Diesel Generators and its major components such as Engines, Alternators, Radiators, Mufflers and Couplings Etc. Based on the Request from Manufacturing and sales dept.

Ensure all vendors are supplying complete electronic price files and they are loaded into system promptly.

Ensure branches have adequate supply of sales material for each supplier.

Manage each branch Top 500 showroom products to insure availability and display accuracy
Negotiate with suppliers to obtain competitive pricing, favorable payment terms, and favorable contract terms.

Establish and maintain strong relationships with suppliers, vendors, and other external partners to ensure a reliable and efficient supply chain.

Conduct regular audits and inspections to assess the accuracy and integrity of inventory records and identify opportunities for improvement.

Utilize inventory management software and systems to track and monitor inventory levels, costs, and performance metrics.

Analyze inventory data and generate reports to provide insights and recommendations to management on inventory control strategies and purchasing decisions.

Continuously evaluate and improve purchasing processes and procedures to streamline operations, reduce costs, and increase efficiency. SKILLS & COMPETENCIES.

Receive requisitions and verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.

Check Materials Requisitions for proper approvals and authorizations.

Obtain quotes against assigned material requisitions.

Evaluate and select the best bidder based on Technical and commercial offer Create Purchase Order in Oracle ERP System.

Establish good communication with internal customers.

Communicate and coordinate with the end user on the shipment arrival and shipment collection date and time.

Coordinate with the transportation company to get the loading notes and delivery note signed and share it on timely basis.

Choose the best mode of transportation considering the weight, material, and length of the equipment from Factory / Shipper location to the client's required location.

Ensure all the documentation is in place before the trucks / Containers arrives to reduce waiting time.

Prepare the relevant documents to load out the equipment (Gate pass, Bill of Lading, Packing list, invoice, Delivery Note, Truck Consignment Note)

All signed documentation to be shared with invoicing team and operations team on timely basis by the personnel.


Place orders with Vendors and communicate with vendors regarding clarifications on specifications, delivery updates and any discrepancies found in materials delivered.

Maintain Purchase Order files in an auditable manner.

Work in close coordination to identify and prioritize urgent requirements.

Utilize in house reports and systems for analysis, problem solving and process improvements.
Ensure timely delivery of material by planning, gaining knowledge of lead-time, market conditions and expediting.

Maintain high ethical standards in business relationships with suppliers.

Follow up with Finance for any payment issues.

Evaluate suppliers through methods such as supplier visitations and various objective performance measurements, including on-time delivery, service performance, and price.

Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from Maintenance Manager or After sales / service Director.

Search all available resources for new products and suppliers.

Ensure all profiles contain return, freight, warranty and minimum orders policies.

Confirm receipt of newly issued PO’s by supplier and ensure conformance with information contained therein.

Actively monitor vendor deliveries and confirm shipment as promised.

Generate and issue status reports related to project material requirements.

Coordinate and monitor all vendor submittals such as drawings, procedures, test reports etc. as required by the PO.

Coordinate incoming and outgoing logistics requirements with Logistics and Customs personnel related to cargo activities.

Maintain and update the expediting reports on daily basis.

Participate in the resolution of any material discrepancy disputes or vendor invoicing problems
Work with local and international Purchasing groups to obtain delivery status.