Hasnain Ali

 Plan and implement the employee room allocation for incoming and outgoing staff
 Records water and electricity consumption in the staff house at the end of each month
 To be responsible for the safekeeping of the staff house keys
 To keep correct and up-to-date furniture, equipment, utensil, and linen inventories in the staff houses
 To assist with the exit formalities of employees leaving the accommodation
 Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve overall objectives of this position
 Manage Camp / Staff accommodation administration duties
 Report writing, receive and reply to e-mails related to new arrivals and exits
 Keep and maintain records of staff leave, vacation, room/bed space allocations
 Update and maintain of Master List of all tenants
 Distribution of food coupons
 Issuance of camp check-outs and gate passes
 Preparing of incident reports
 Organize various campus activities

Maintenance:
 Conducts regularly inspections to ensure proper cleaning and the respect of housing rules and regulations as well as the good use of assets
 Coordinates all necessary repairs and maintenance
 Checking pest control and reporting any requirements
 Inspects all linen, utensils used by employees
 Ensure timely removal of sewage and waste
 To continuously monitor the washers/driers, water pumps and dish antennas and inform Management of any irregularities
 To supervise cleaning work performed by the outsourced cleaning company, i.e. window cleaning, kitchen cleaning, general room cleaning, recreation room cleaning, TV room and staircase cleaning and report any irregularities
 To report the needs of the cooking gas and drinking water
 Room checking and inspection, reporting maintenance issues and coordinate with the maintenance team
 Handling and follow up of maintenance complaints
Compliance:
 Handle all the disciplinary matters at camps in coordination with relevant HR Business Partner (HRBP), Employee Relations team and Group Housing team
 Ensure that camp rules are being adhered to by the residents and report any violations to concerned stakeholders
 To liaise with the watchmen and security guards in monitoring the visitor register and visiting hours
 To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the accommodation’s policy on Fire, Hygiene, Health & Safety.
 To ensure that all potential and real hazards are reported and rectified immediately.
 Ensure the overall safety and security of staff
 Address and ensure effective handling of issues related to food, catering staff behaviour, service and general cleanliness
 Ensure that staff follow company guidelines for accommodation and assist in day-to-day camp operations
 Supervise Security Staff
 Performs any other duties as assigned to him/her by management.
Communication:
 Be the first point of contact for any complains/suggestions and escalate the matters appropriately to concerned stakeholders
 Maintain all employee notice boards
 Impart knowledge/ awareness to new joiners about camp guidelines

 Pro-Watch Access System Management.
 Take care of all office maintenance issues and schedule maintenance with vendors
 Arranging global meetings via Condeco
 Reporting process for fault finding on access doors, Remote view Client, and Access Report generation.

 Access Card Production Activities, Controlling Access, Key Traka System.
 To implement/follow Standard Operating Procedures (SOPs) for Security operation at Pan-UAE level.
 To Monitor and reschedule physical and financial details, in the most cost effective manner.
 Fire Fighting Equipment State & Drills.
 Electronic Equipment State-CCTV (Maintain Monthly/Quarterly/Annual Record)
 Emergency Response - Fire, Bomb Threat, Theft.
 Evacuation Procedures & Mock Drills (Maintain Record)
 Attends all telephone calls
 Handles courier for document and ordered items for domestic as well as international.
 Maintains the availability of all office supplies
 Logs purchase invoices from the suppliers

 Manages and coordinates maintenance and repairs on camp facilities including plumbing, painting, carpentry, cleaning, and electrical duties.
 Employs and supervises staff to operate dining facilities
 Assumes responsibility for checking in and out camp grounds and non-camp groups and maintenance records
 Inspects all camp facilities and reports to relevant personnel.
 Supervises and orients camp Labourers.
 Assumes responsibility for maintaining standard first aid supplies.
 Assumes responsibility for weekly camp attendance summary, financial records and other required reports.
 Rooms allotments as per company procedure
 Co-ordination with Admin. Dept. for new arrivals/departures
 Camp Maintenance
 Housekeeping (Cleaning of toilets, corridors, surrounding etc.)
 Disposal of sewage water and maintain proper record

 Maintaining daily deployment plan
 Maintain record and prepare monthly site visit plan for patrolling supervisors and operations manager
 Preparation of monthly client site visit reports for several clients
 Preparation of warning letters, appreciations letters and achievement certificates
 Preparation of monthly total strength reports
 Maintaining records of site incidents, clients complains
 Maintaining record of leaves, resignations and terminations
 Maintaining record of all direct employees’ training and other special events
 Maintaining record of daily duty rosters for each site

 Deployment of guards at various site on daily basis
 Assessment of the guards as per their experience age and qualification
 Maintaining daily day off and transportation schedule
 Daily guards turn out checkups
 Coordinating between guards and higher management