Procurement Specialist
NPA
Total years of experience :12 years, 7 Months
• Review TORs, Need Specification that would normally prepared by the procuring entities to ensure compliance with procurement law and regulation (Afghanistan law, USAID, WB, ADB and other donors)
• Ensure all procurement process are in accordance with the Afghanistan law and procurement guideline/manual of donors.
• Prepare SBD, REOIs, RFQ, RFI, Short lists, RFPs, TER, CER, acceptance letter and contract documents, etc.
• Draft procurement notices and arrange for publication on the NPA, WB, and ADB websites as well as in the International/local press to ensure wide circulation of procurement opportunity (tending).
• Assist procurement unit with contractual matters that may arise - amendments to SBD, REOIs, contract, and extensions
• Receipt of EOIs, Bids, Technical/Financial proposals and accuracy of bids/proposal, manage the bid/proposal opening meeting and prepare the minutes of the opening.
• Conduct pre-bid meeting and prepare the minutes of the meeting and clarification and sent to all bidders.
• Evaluate, REOIs, Bids/Offers, Technical/Financial proposals and prepare EOIs, BER, TER, CER, and make recommendations for award of contract
• Conduct negotiation/interview meeting with suppliers (vendors) to ensure quality of goods and services and confirm best value.
• Submission of the projects and contracts award to the National Procurement Commission (NPC) for approval.
• Responsible for all correspondence with Procuring Entities and and donors (USAID, WB, ADB) for collection of all required documents for good communication.
• Manage and supervise procurement staff on job functions.
• Appoint and assign procurement personnel for each project and manage them
• Conduct on the job training for procurement personnel (NPA/ other government enteritis)
• Conduct meeting with procuring entities and donors (USAID, ADB, WB) and prepare the minutes of the meeting.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Seek guidance from NPA top management at various stages of procurement to ensure adherence to applicable procurement procedure.
• Keep and maintain accurate record of all project and prepare weekly/monthly/quarterly/yearly report
• Submit progress updates of procurement cases as and when required.
• Ensure transparency, competitiveness and integrity of the procurement process as required under Afghanistan Procurement Law and report conflict of interest (if any) to appropriate authority.
Facilitate preparation of Procurement Plan by line Ministries and assess their procurement needs.
Monitor procurement proceedings to ascertain efficiency with law and instruction from Ministry of Finance.
Provide procurement advice to Procurement Committee of the Ministry and award authorities for the propos of powers and above.
Provide reports or data to Ministry of Finance as required by it including non compliance of law.
Review of procurement records, files and reports summary of finding to Ministry of Finance through respective Ministry.
Report on Capacity Building efforts for procurement in the Ministry and track progress on it.
Facilitate using of Standard Bidding Documents issued by PPU and assist in filling them in if required by procurement entities.
Other tasks that may be assigned by MOF/PPU.
other financial management/control activities.