HR Supervisor
Fetchr
مجموع سنوات الخبرة :12 years, 10 أشهر
Employee Service Data
- Address all issues pertaining to operations from HR
- Ensures all HR services and requests are provided within the turnaround time
- Constantly meet the ops staff to have the HR presence
- Ensure data accuracy and maintains the HRMS under all manpower suppliers.
- Ensure the HR trackers are update on time such as Off and On boarding tracker, Employee data and personal files are updated.
- General Weekly meeting with op leads and review of Manpower report with the team
GOSI Responsibility:
- Maintain and ensure records of all GOSI subscriptions
- Verify accuracy of employee information on GOSI addition and deletion maintenance
- Stay abreast with Saudi Labor Law and GOSI regulations. Advise on possible impact of changes to company HR policies.
- Contribute to developing an effective culture at the organization, upholding company values and staff morale.
Medical Insurance:
- Compare and constantly be updated with the medical insurance policies and costing
- Validate the invoices and ensure the addition and deletion is on time
- Imitate timely renewals to avoid disruption in services
Payroll
- Oversees the complete KSA Payroll along with the payroll rep and HR Manager before finalizing it to UAE HO.
- Ensures timely disbursement of reports to sponsors and Finance teams along with the payroll rep
- Ensures strict adherence to accuracy and abides by the procedure guiding the payroll process
- Supports and guides the payroll representative in timely completion of the monthly payroll
Vendor Invoicing
- Supervise and validate all the Vendor Invoice Process along with the team
- Ensure timely processing and submission of payment sheet to UAE
- Ensure Invoice Record maintenance and hardcopy filing accuracy and to maintain a monthly status report
Outsource Vendor Relationship Management
- Partner and build a strong relationship with all sponsors.
- Conduct periodic meeting with Outsource vendors and address issues.
- Conduct a annual performance report on the Outsource vendor.
- Sourcing the market for new Outsource vendor compare costing, services and performances.
- Escalate any vendor performance issues to UAE Team on time
Recruitment
- Manage the full recruitment process full cycle. (LinkedIn)
- Maintain updated recruitment tracker sheets along with the team
- Periodic review on manpower with HRM.
- Address and validate the new requirements from the concerned teams before hiring.
- Set up robust recruitment model supporting the business
General
- Daily/weekly update to UAE HR Team
- Liaise with the HR team for all policies procedures and day to day functioning.
- Implement and lead any HR project initiated from the HQ
- Practice and implement the UAE HR vision in KSA
- Ensure a 100% compliance to ZOHO (internal HR System) Data wise and for HR Services
Operations:
- Handling day-to-day HR operations including staffs’ relations issues, work complaints, staffs’ grievances…etc…
- Creating new staff ID in HR system, and register his salary and other benefits on the system.
- Prepare and maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
- Interpret and explain human resources policies, procedures, laws, standards, or regulations.
- Schedule and conduct new employee orientations.
- Develop HR policies, procedures and process mapping in which grantees smooth work flow and clear vision for all staffs.
Payroll:
- Handling and supervising staff attendance software, making sure all attendance is crosschecked for error-free payroll.
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
- Following payroll check list including sick leave reports, compensatory offs, lateness adjustments, overtime calculations, other deductions…etc…
- Coordinating with Admin. Dept. for GOSI & Labor Office (addition/ Removal) to ensure payroll file is compatible.
- Issue and record adjustments to pay related to previous errors or retroactive increases.
- Revising labor law for new regulations i.e. Article 41 and calculate & update salaries accordingly.
- Liaise with Finance. Dept. for bank file uploading and WPS compatibility.
- Process and issue employee paychecks and statements of earnings and deductions.
Recruitment:
- Coordinating with Ops. Management staff requirement and deliver it according to the approved budget.
- Supervise recruitment and hiring process, including pooling, interviewing, selection, salary negotiation, hiring & onboarding.
- Maintain all paperwork and records and register it on HR system.
- Giving priority to Saudi national hiring to comply with new rules of Ministry of Human Resources and Saudization percentage.
- Benefits from HRDF (TAQAT) employment which is saving approx. 30% of local staff salary.
- Seasonal staff hiring through 3rd party recruitment providers.
Performance Management:
- Provide advice, guidance and support to managers on all performance management matters.
- Drive organizational performance through effective and timely performance management processes.
- Work closely with employees to facilitate and monitor the annual performance review process and provide advice and guidance where necessary to managers.
- Support and co-ordinate internal promotions process, including all logistics of assessment centers and design.
- Support promotion process to ensure reflection of competence, diversity and standardization across business areas.
HR Costing:
- Monitoring HR staff cost (CTC) relatively to GP & GS within the approved budget.
- keeping other accruals below the approved average to not impact total cost.
- Salaries overview and benchmarking with trend market rate.
- Other benefits optimization for better cost control.
- Asset management with efficiency.
Administrations:
- IQAMA renewals, MOL licenses, JAWAZAT fees…etc…
- GOSI Addition/ Deletion.
- Preparing paperwork and outside tasks for PROs.
- Monitoring Nitaqat & Ajeer system numbers.
- Issuing working Visas and COC electronic attestations.
- ERE visas, Exit Visas, IQAMA printing, ERE extensions…etc…
- MOL observations.
- Supervising tasks related to the personnel for the employees, this includes attendance, circulars, gate passes, IDs, vacations, timesheets, memos, ticketing, accommodation, IBAN Numbers, warning letters, disciplinary actions... etc. in addition to the issuance of all employees' working permits, residence certificates, passports renewal, licenses renewal, visitors visit visa, and other formal papers related to the employees.
- Handling all day-to-day HR operations, requirements and queries in a professional and timely approach.
- Supervising employee relation system maintenance, update, upgrade and development as per business needs and latest trends.
- HR System - manage the accuracy of data input, ensure data is kept up to date and generate key personnel reports for management. Recommend any modifications or additional functionality as required.
- Assists with planning, implementation and ongoing maintenance of labor relations, employee relations, equal employment opportunity, diversity, compensation programs and Saudization Program.
- Support implementation of Company policy, management guidelines, software and database systems.
- Supervise onboarding, orientation and induction process including probation period reviews. Also developed an onboarding check list for the new joiners that contains ( HR policies, IT, Security Plan, Facilities, Technical Department)
- Supervise and reviewing an up-to-date personnel lists, personnel files, head count report for all company’s projects.
- Manage employees’ contracts (renewal, terminations, end of contracts, and EOSB).
- Managing and updating all HR policies, procedures, processes mapping, organization charts and salary structure.
- Coordinates closely with line managers to ensure manpower requirements are fully understood and acted upon, ensuring best practice and innovation is considered.
- Identify potential candidates through internet search, internal database, referrals, social media, maintain a high volume pool of candidates.
- Identifying the vacant positions and begins recruitment process in coordination with sections head (job advertising, talent pooling, screening, reference and background checks interviewing, tests, selecting, offer negotiations, hiring process, orientation …. Etc…).
- Responsible with coordinating with recruitment Agencies that the recruitment process complies with the agreed contract with reference with company standard remuneration packages.
- Planning and implementing mass training for more than 1000 personnel to comply with ARAMCO contract requirements with certified centers. Also in-house training for some work activities which needed to be clarified as part of the continuous performance management process as a corrective actions depending in feedback phase.
- Reviews evaluations of training courses, objectives and accomplishments, recommend improvements and new trends.
- Passive sourcing for some key and senior posts with high technical and administrative qualifications.
- Supervise and participating in performance management planning, monitoring, ongoing feedback, coaching, onsite training recommendations, evaluation and improvements in cooperation with concerned section heads and as per company’s strategically goals.
- Monitoring PMS outcomes and recommended the proper actions as required (bonus recommendations, promotions, increments, transfers, terminations…etc...)
- Conducts needs assessments to determine measures required to enhance employee job performance and overall company performance.
- Designing and implementing a succession plan for multiple key roles, identifying the perfect candidates, developing a training plan for those candidates which contributed directly in company’s overall performance and the quality of newly hired employees
•Review and maintain accurate job descriptions for all of the company’s 100+ personnel.
•Conducting a 6 months staff performance evaluations and appraisal.
•Identify and planning indoor/ outdoor training and development opportunities with coordination with the best fit centers as per company’s policies and budget.
•Develop team-building exercises, meetings and workshops.
•Develop methods and metrics of measuring employees’ performance that aligns with organizational goals.
•Organize staff training sessions, workshops and leisure activities.
•Process employee requests for outside training while complying with policies, procedures and budget.
•Recruiting staff, which involves developing job descriptions and personal specifications, preparing job adverts, checking application forms, interviewing, back ground check, referral check, shortlisting, selecting and hiring process.
•Ensure that health and safety procedures and practices are fully understood and applied strictly.
•Handling the payroll system (developed excel sheet) and assuring all employees paid in time and with accuracy.
•Updating salary structure and benefits systems in compliance with market needs and competitors.
•Ensure update and support monitoring of reporting tools related to budgets, KPIs, training, personnel related claims to P&I, engagements, Pilot recruitment and promotion of staff as per company policies.
•Liaise with medical providers for a comprehensive medical insurance coverage in alliance with company’s budget and latest trends.
•Coordinate with labor office and social insurance to register new employees and keep updated files.
•Working as a Human Resources Generalist at Fathallah & Co. for Accounting from 6/2011 to 2/2014.
•Establishing a new HR system including policies, procedures and penalties in alignment with company’s vision, mission and Egyptian labor law.
•Update and maintain organization chart with clear responsibilities and duties for each member and obvious authority lines.
•Updating salary structure and benefits systems in compliance with market needs and trends.
•Identifying the vacant positions and begins recruitment process in coordination with sections head (job advertising, pooling, screening, interviewing, selecting, hiring process, orientation …. etc…)
•Identifying training opportunities and organizing in house workshops for increasing performance levels.
•Handling the payroll online system and assuring all employees paid in time and with accuracy
•Research, analyze, and present HR data and reports as assigned.
•Managing the whole performance management process planning, coaching, and evaluation and reviewing.
•Create and implement programs at work that connect employees with business goals.
•Identify and evaluate business initiatives to ascertain appropriate programs that meet company goals.
•Develop methods of measuring employees’ performance that aligns with organizational goals.
•Recommend and planning training and development opportunities for our employees.
- Establishing a new HR system including policies, procedures and penalties in alignment with company’s vision, mission and Egyptian labor law.
- Update and maintain organization chart with clear responsibilities and duties for each member and obvious authority lines.
- Updating salary structure and benefits systems in compliance with market needs and trends.
- Identifying the vacant positions in coordination with line managers and supervise the recruitment process (job advertising, pooling, screening, interviewing, selecting, hiring process, orientation …. etc…)
- Identifying training opportunities and organizing in house workshops for increasing performance levels.
- Handling the payroll online system and assuring all employees paid in time and with accuracy.
- Research, analyze, and present HR data and reports as assigned.
- Managing the whole performance management process planning, coaching, ongoing feedback, evaluation and reviewing.
- Liaise with medical providers for a comprehensive medical insurance coverage in alliance with company’s budget and provider quality.
- Create and implement programs at work that connect employees with business goals.
- Identify and evaluate business initiatives to ascertain appropriate programs that meet company goals.
- Develop methods of measuring employees’ performance that aligns with organizational goals.
- Recommend and planning training and development opportunities for our employees.
Onlline