Heba AlNabulsi - CHRM

Responsible for coordinating all the hiring activities with the objective of & identifying competent candidates, internally and externally to fill the positions requested by concerned department.
• Actively involved in the implementation of recruitment polices & procedures participate in manpower planning and monitor process efficiency in order to achieve related objectives.
• Execute external (overseas or local) and internal recruitment process for all open positions.
• Responsible for posting jobs, sourcing & screening CVs, shortlist & interview to select the most suitable candidates matching the job criteria & business needs.
• Build strong CVs database to refer back for vacant position in organized, professional & accessible manners.
• Conduct reference check for selected/offered candidates as per the policy.
• Request and ensure receipt of all required documents from selected candidates prior to employment.
• Prepare PUC letters for visa purposes as and when required.
• Perform qualification verification on selected candidates’ certificates.
• Prepare employment contracts.
• Using Linked-In and other social media resources to meet new people and attract them to candidacy.
• Coordinate onboarding and conduct in the orientation presentation.
• Regularly check & track company portal website and other job portals with respect to vacancies, job postings & applicants and update direct manager for further process.
• Prepare & maintain various reports related to recruitment process such as selections, offers, joining, hiring & turnover etc. on a weekly/monthly basis.
• Assigning assessment tools and conducting Psychometric & admin assessments for particular positions to facilitate the selection process & accuracy.
• Participate and prepare for Career fairs and other recruitment related activities.
• Supporting the team to successfully place candidates.
• Provides high level of administrative and clerical support to the unit.
• Handle all travel and accommodation arrangements for selected candidates
• Ensure new employees have obtained bank accounts, login details, and ID access card, and have completed the joining duty and private health insurance forms.
• Data entry of new staff information on Mena-HR system.
• Analyze, respond to and resolve recruitment issues.
• Review and improve existing recruitment forms and procedures or develop new ones where needed.
• Follow the college rules and regulations.
• Prepare internal and external correspondence.
• Complete administrative tasks including word processing, answering calls and filing.
• Undertake other duties as required at the direction of the HR Manager and Director.

• Acted as a first point of contact for the HR Director; answered phone calls, took messages and arranged appointments
• Followed up on all required tasks and managed document transfers between the HR Director
and the HR Dept.
• Scheduled HR staff meetings, prepared the agenda and took meeting minutes
• Handled travel arrangements for the HR Director
• Assisted the HR team as needed, e.g. drafted employment contracts and prepared salary certificates for staff
• Managed daily tasks such as word processing, preparing correspondence and filing
• Undertook other duties as requested by the HR Director

• Answered phone calls and responded to client inquiries about ACK programs and courses
• Advised prospective students in their decision regarding program enrollment
• Filled and filed student admissions application forms
• Entered data into the system and completed hard and soft copy filing

• Deputized for the Nursery Manager and was responsible for the daily running and administration of the nursery in her absence
• Assisted the Manager in ensuring that staff were following procedures and working effectively
• Supervised staff and students; conducted regular staff assessments
• Dealt with parents and the nursery's visitors, answered their phone calls, responded to their complaints/requests/suggestions and resolved any conflicts that occurred
• Created classroom schedules
• Completed other office work such as research and filing

. Implemented instructional activities to engage the students in a meaningful learning experience
• Identified, selected and modified instructional resources to meet the needs of the students
• Monitored the children in classroom activities to ensure safety