Executive Secretary
Roads and Transportation Authority
مجموع سنوات الخبرة :7 years, 4 أشهر
Manage all CEO Communications and follow press media that include (Time, Venue, and all needs).
•Organize all CEO meetings with departments and directors, handling CEO instructions and follow up.
•Manage calls internally and externally, prepare meeting notes, and attend meetings as necessary.
•Create and Review all outgoing and incoming correspondence to CEO and Chairman Office.
•Manage CEO meeting with other parts externally ( Government, Semi- government )
•Provide administrative and clerical support to departments or individuals.
•Format information for internal and external communication - memos, emails, presentations, reports
Roads and Transportation Authority
Technology Strategy & Project Governance Section
Handle Section Manager Agenda and meetings with CEO and higher Management.
•Arrange the section meeting, preparing Minutes of meeting, booking meeting rooms.
•Provide all the secretary support and Administrative support to section staff.
•Follow staff attendees, vacations and Training courses.
•Handle manager issues ( health cards-hotels and travel booking
Organize and coordinate meetings, conferences and travel arrangements,
•Maintain office systems, schedules, calendars and arrange and confirm appointments
•Set up and maintain filing systems and work procedures and databases.
•Respond to face to face and telephone inquiries.
•Liaise with internal and external contacts in a professional manner.
•Coordinate the flow of information both internally and externally.
•Operate office equipment and manage the office space.
•Handle supervisory duties as assigned
Embassy of
Deal with written and telephone inquiries
•Filing of consular documentation and maintain contacts lists
•Assist with online appointment system including checking documentation
•Translate all the letters, documents and invitations from Arabic to English
•Keeping colleagues abroad updated on relevant local information
Organizing and maintaining the manager’s agenda and appointments
•Producing documents, briefing papers, reports and presentation
•Responsible for overall administrative tasks and providing support to clients or dealers/agents
•Communicating and coordinating with all departments and management in respect of meetings
•Organizing maintenance of systems, document records, space management, etc
•Screening telephone calls, email, fax, enquiries and requests
Co-ordinate Aramex duties the delivery and returns package
•Email validation project and sort them
•Updating and enter data on Quick Merlin software program
•Scanning & Filing
•Archiving documents in order and updating filing system for customer contracts
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( 2014 ) Chiefly
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