Administrative Assistant and Office Manager to the Chairman and CEO
Alfa Energy
مجموع سنوات الخبرة :8 years, 0 أشهر
I provided extensive administrative support to the Chairman and CEO, overseeing calendars, scheduling meetings, and managing correspondence. Additionally, I streamline office operations and procedures to enhance organizational effectiveness and efficiency. Serving as the primary liaison for internal and external stakeholders, I screen and direct inquiries accordingly. I meticulously manage departmental budgets, expenses, and invoices while ensuring compliance with financial policies. Furthermore, I foster interdepartmental communication and collaboration by organizing meetings and disseminating pertinent information. I contribute to the recruitment and onboarding process by coordinating interviews and preparing orientation materials. Additionally, I oversee office maintenance and facilities management, coordinate repairs, and implement policies to cultivate a conducive work environment. As part of my responsibilities, I support special projects initiated by the Chairman and CEO, engaging in research, analysis, and presentation preparation. I liaise with external vendors and service providers to ensure the timely delivery of goods and services. Moreover, I meticulously manage executives' calendars, schedule meetings, and coordinate travel arrangements. Proficient in Microsoft Office Suite, I prepare and edit correspondence, reports, and presentations. I maintain organized electronic and hard copy filing systems and manage office supply inventory to facilitate a smooth workflow. Prioritizing confidentiality, I handle sensitive information discreetly, maintaining strict confidentiality at all times. Additionally, I adeptly coordinate logistics for meetings, conferences, and events, including room reservations, catering, and audiovisual setup.
As a PMO for starting this project, I was responsible for developing comprehensive project plans, timelines, and budgets to ensure project success. I coordinate project resources and stakeholders, effectively managing their involvement and contributions. I diligently track project progress and milestones, conducting thorough risk assessments and implementing mitigation strategies as needed. Communication is a key aspect of my role, as I regularly update team members and stakeholders on project developments. Additionally, I organize and facilitate project meetings, meticulously documenting meeting minutes and action items to maintain accountability and drive progress. I closely monitor project expenses, ensuring adherence to budgetary constraints while managing project documentation and version control with precision. Furthermore, I provide invaluable administrative support to project managers and teams, contributing to the efficient execution of project objectives.
I provided extensive administrative support to the management team, which included efficiently managing calendars, coordinating meetings, and making travel arrangements. I was responsible for drafting and meticulously proofreading various documents, including correspondence, reports, and presentations, for both internal and external distribution. Additionally, I maintained and updated electronic and paper filing systems to ensure the accuracy and accessibility of documents. I actively contributed to project management tasks by tracking deadlines, updating project schedules, and coordinating team meetings. Moreover, I managed office supplies inventory, monitored stock levels, and placed orders as necessary to maintain a seamless workflow. Serving as a primary point of contact, I screened incoming calls, directed inquiries to appropriate departments, and provided information to callers as required. I played a pivotal role in coordinating logistics for company events and meetings, handling venue selection, catering arrangements, and guest invitations. Furthermore, I assisted with various HR-related tasks, including new hire onboarding, employee record maintenance, and benefits administration.
I used to manage a diverse range of administrative tasks, including answering and directing phone calls, greeting and assisting visitors, and managing scheduling appointments. I handled incoming and outgoing mail, ensuring timely and accurate distribution. Proficient in typing, formatting, and proofreading documents, I maintained a high standard of quality in all written communications. Additionally, I organized and maintained both physical and electronic files, facilitating easy access to important information. I adeptly coordinated travel arrangements and accommodations, optimizing efficiency for executives and staff. Furthermore, I facilitated smooth operations by coordinating meetings and conferences, ensuring all logistical aspects were meticulously handled. Overall, I provided comprehensive administrative support to executives and staff, contributing to the overall effectiveness and productivity of the team.
In the upcoming fall, I am embarking on an online Master's Degree program, strategically planned to accommodate my current work commitments without any schedule conflicts.
لقد تم حذف الرابط بسبب انتهاكه لسياسة الموقع. يرجى التواصل مع قسم الدعم لمزيد من المعلومات.