Freelancer
Recruitment agency
Total years of experience :11 years, 11 Months
Freelance recruiting and sourcing CV for clients.
Starters and leavers administration
•Overall responsible for ensuring the new starters have their “Hej” induction pack prepared and are taken through their joining administration, including receiving badges, uniforms, locker keys, swipe card and have their finger print registered. .Responsible for store policies and procedures and Internal communication. The leavers will return their keys and cards and other company property.
Staff management system
•Working with the management team to ensure correct and accurate schedule are on the staff management system
•Consolidating the payroll report at the month end by visiting the Store exceptions on a daily basis. Overall responsibility for keeping record of the attendance levels, overtime, turnover %, Sick leaves, Nationality mix, recruitment tracker, Emirati turnover and holiday in the Store.
Administration
•Responsible for making travel/hotel arrangements for new employees. Including existing employees requiring emergency leave liaising with the correct departments in Al Futtaim Travel and Finance to ensure the correct audit trail is in place.
•Provide administrative supports for the store management in various administration related tasks. Supporting the smooth operation of their departments like maintaining records for disciplinary meetings, files, taking minutes of the disciplinary meetings in the absence of the HRBP, printing
“Employee of the month/year certificates”.
•Collating power point presentations for general meetings, take notes on the general meetings and circulating them. Producing all relevant KPI reports to help steer the business and keep control.
•Ensure that all stationery/supplies are reviewed regularly and adequately stocked in the store. The JH will be in charge of ordering supplies for the store office on a regular basis.
•Negotiating prices with Vendors, obtains quotations for purchase of office supplies, ex: Stationery, Uniforms etc…
•Ensuring accurate stock counts on delivery of items and forwards approvals to Accounts for Payment.
•Responsible for organizing social events for the co-workers and the annual party.
•Ensure that all in-store office documents (appraisal documents, employees` letters) are archived properly to facilitate easy retrieval when necessary. Including employee warnings letters are filed and easy to be retrieved when necessary.
•Internal / External audit
•Support the department managers to prepare for audits and has to ensure that auditors queries and requirements for any supporting evidence etc. are provided for during the audit.
•Follow up on Probationary reviews 1 moth, 3 months and 5 months to be done and file the probationary forms in the store HR office in order to be easy to retrieve.
Centre of excellence in Talent Acquisition and HR Operations.
•To identify Training Need Analysis
•Job Description and evaluation for all role models related to retail business
•Manage all requisitions in the I Recruitment module for all new positions.
•Handling Recruitment with the hiring plan as per the recruitment budget.
•Execute HR programs-Job rotation-Enrichment-Development programs & people efficiencies
•HRMS database management for all levels and reports on OBI tools, HRIS and reports-HRMS updating and reports on employee information’s. .
•Conducting probation appraisals and Quarterly year end Appraisals.
•To prepare the advertisement content as per recruitment requirement and release an ad in the newspaper and job portals.
•Maintaining of Employer branding.
•Screening of Applications prior of interviews .Employee Engagement to motivate staffs on the floor.
•Ensure induction training for all the store staff. .Visit Stores to handle staff grievances
•Preparation of News Letter on a monthly basis .Handling Resignations and handling Exit interviews.
•To prepare Man power planning as per the direction of the HR manager.
•To coordinate and assists with the processing of Visas and staff contracts and other related paperwork.
•To prepare employee certificate, warning letters, NOC's and transfer letter.
•Developing HR presentations.
Generate Databank for Key Professionals and others.
•Assist in restructuring HR Department and standardize recruitment, discharge, training, documentation, salary structure, appraisal, manpower planning, development & discipline, motivation scheme, review compensation and other policy matters.
•Compliance of Statutory requirements, deductions of PF, ESI, Insurance etc.
•Incentive, Reward and Promotion Schemes.
•Maintain personnel documents
•Liaise with leading Organizations to improve HR function and sourcing
•Employment procedures, office procedures, retirement policies, etc
•Any other work assigned from time to time
•ISO Auditor -responsible for conducting audit for various departments at regular periodical intervals.
• .Responsible for conducting Induction training program, and training on awareness of ISO Lead Auditing training. .Responsible for handling attendance track record by using access control system software
ACADEMIC CREDENTIALS: