Executive Assistant To Director / admin
Qatar Rail
Total des années d'expérience :15 years, 7 Mois
Overview Contract 2 Green Line Elevated & At Grade 3.2 klm. will emerge from the underground at the Education City trough and extend westwards alongside the proposed Gharafat Al Rayyan and Dukhan highway.
Overview Contract 3 Fish Markets MME - Assist in Tender documentation, procurement of various projects as part of national food security program for the State Qatar project by the Minister of Municipality and Environment. - In progress
Duties and Responsibilities as Technical Assistant to Director
•Provided administrative and business support to the Project Director of Doha Metro and deliver full administrative support to
his Project Management teams
•Coordinated all aspects of internal and external visitor meetings, seminars, interviews, itineraries flights, hotels, cars etc.
•Maintained Directors complex diary schedule, Calendar Management for internal, external, including client, stakeholdermeetings, video or teleconference call.
•Completed appropriate paperwork, documentation, and system entry without errors.
•Coordinated department functions, procedures, documentation, work flow, handling incoming and outgoing correspondence.
•Overseas Management of Admin operation of Directors office establishing work priorities, and addressing in resolvingproblem related to day to day operation.
•Supervise and perform special assignment, take MOM from time to time if required, draft letter, and review report andcollaborate to all the Department.
•Maintain VIP visitors, coordinates protocols activities, and VIP meetings.
CONTRIBUTIONS:
•Improved office efficiency by implementing a systemized/colored filing system and introducing a time saver measures.
•Enhance Communication between internal Department and executive team, fostering sense of team work and collaborationthus includes external parties between client, and Consultant /Contractor and Client.
•Organized and Maintained Administrative and project related documents migration to SharePoint folder.
ACCOMPLISHMENTS:
Successfully planned and executed corporate meetings, lunches and special events for groups of employees and including VIPs.
•Interact proactively with the team and coordinated all the department functions for team of employee.
•Increased office administration by developing efficient filing system and customer database protocols.
•Maintain PD and Sr. Project Manager Calendar, scheduling meetings ensuring no conflict.
•Delivers an excellent admin initiative support and good customer service while multi-tasking, maintaining confidentiality, andinteracting with management, employees, contractors and customers.
•Supported process improves for key cross functional process, overseas standard financial and operational analysis on aregular basis to support PD overall Business planning.
•Successfully assisted the PD to delivered multibillion dollar infrastructure projects to U$ 4bn+
Overview Contract:
Qatar Petroleum District (formerly Barwa Financial District) is designed to be a complex of 10 state-of-the-art high rise buildings
which will serve as the headquarters of Qatar Petroleum. The overall project cost forecast is QAR 10 billion and it is situated in the
West Bay area of Doha.
Duties and Responsibilities:
• Ensured that all the relevant Project documentation are registered / maintained in the electronic Document Management
System (EDMS)
• Accumulated, produced, and maintained all associated commissioning documentation system, database files and folders
Populated the certification management.
• Demonstrated proficiency with large-scale Document Control management software (ACONEX, DREAMWEAVER and CMS)
• Developed and implement a process to acquire and monitor key information on project performance for sales, costs, margin,
and schedules.
• Organized all the aspect of internal and external visitors meeting, seminars and interview.
CONTRIBUTIONS:
• Successfully prepared reports, letter, spreadsheet and memos.
• Develop and Manage an online tracker database system, allowing better document system, revision document identification
that ensure fast retrieval of documents.
World leading transported of liquefied natural gas and Damen, a global leader of ship building. The shipyard has been designed and
built to meet the modern shipbuilding standards and ideally located in the middle of Arabian Gulf. Product includes Harbor &
Terminal, Offshore & Shipping
Overview Contract:
Name of the Company Qatar Gas Transport Company Ltd. (NAKILAT), a joint-stock Company. Capital of the Company The authorized
capital of the Company amounts to QR 5, 600, 000, 000 (five billion and six hundred million Qatari Riyals) divided into 560, 000, 000 (five
hundred and sixty million) shares. The Nominal Value of the Stock QR 10 (ten Qatari Riyals)
Duties and Responsibilities:
• Managed application and budget processes for various student grants and fellowships, including working with Finance
Duties and Responsibilities:
• Quantified monthly goals for generated sales, incurred costs, and customer satisfaction.
• Developed efficient system for daily cash flow. Managed payment schedule for vendors and payroll. Manages acquisitions,
prepared invoice updated accounting records.
• Succeed to manage HR side of business. Directly supervised prepare for work schedule of crew. Trained all employees in
customer service and set standards
• Responsible for overhauling that Corporate Franchise to profitably sell it to a perspective franchisee.
• Managed all facets of business including marketing, customer relations, sales, finance.
Duties and Responsibilities:
• Created best practices for operational fluidity
• Improved area in overall productivity and percentage to goal, becoming the highest producing area in the entire market,
exceeding annual plan.
• Maximized sales and profitability in Region 5 provinces.
• Developed a forecasting and budgeting system that enabled my territory to achieve monthly and quarterly quotas.
• Compiled and analyzed sales figures, monitoring team performance and motivating them to reach targets.
Prepared and implemented editing letters, reports, memos, and emails
• Carried out file and arrange documents according to its proper order and achieve documents, systematic filing shorting and
hard copies.
• Organized meetings, appointments, and executive travel
• Maintaining folders on servers, and update website and Covering reception.
Masrer in business Administration
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