Helen Mae Condat

Maintaining an accurate and efficient HR database with employee information and necessary documentation using company HR software and activates new joiners in the system. Coordinates with visa team in providing documents of new joiners for visa processing and facilitate enrollment in company insurance. Preparing of employment certificates, salary certificates, NOC, transfer & promotion letters. Coordinating with recruitment in processing of new joiners on-boarding, checking of documents and audits accuracy of information, offer letters, bank details. Coordinates with payroll by providing relevant data like absences and leaves. Contacts candidate and schedules interviews with coordination with the hiring managers.

Handles the full life cycle of the recruitment process (post, source, prescreen, schedule, background, references, offer letter, employment contract or consultancy agreement preparation, onboarding, end of probation). Maintains all employees’ paperwork, ensures that all documents have been gathered and that all compliance issues are met with regards to the recruitment process. Prepares the immersion plan and schedules the orientation sessions for new joiners with all department heads. Ensures that the specific policies of the operation are implemented and reviewed. Rolls out and communicates the Code of Conduct & Ethics and policies with employees. Ensures the implementation of the Employee Engagement Survey and conducts the one-on-one discussions interviews with every employee and ensures results are communicated and changes are implemented after the survey. Oversees the implementation of business communication initiatives and rollout the approved business communication plan. Provide administrative support to the CEO, managing schedules and priorities.

Utilize various channels to source potential candidates, conducts initial screening and coordinate with hiring managers in arranging interviews. Employment processing, compensation and benefits, training and development, record management, employee relations and completing personnel transactions. Conducts performance appraisal. Prepares and issue NTE memo and disciplinary actions to employees. Prepares HR related documents/ memoranda (Transfer, Appointment, Holiday)

Responsible in attracting suitable candidates for job positions and facilitate initial interview and selection of viable candidates.; Assist New Hires in their On- Boarding, from the check-in of the new employee to endorsement to the assigned department; Handle Company Policy Orientation for newly hired employees and issuance of Employee handbook; Maintains employee information, including the compensation record and updates status change information. Prepares manpower reports and ensure that reports are complete and accurate. Assists in the development and delivery of the strategic and operation of the HR services in the company; Implementing HR policies, practices and procedures and ensures compliance of all staff. Process and monitor employee performance and employee movement such as promotion, regularization, transfer, and salary increase.