DOCUMENT CONTROLLER
ALCON NIG LTD
Total years of experience :10 years, 5 Months
DUTIES AND ACHIEVEMENT;
· Provide Documentation/backups for NGN20mln claims made on NUCECFWW (PLA) workers on
GBARAN UBIE Project
· Successful handover of Project close-Report
· Provision of all necessary Engineering/Construction documentations for EOT Claims of F$9.7mln
on AFAM 5 project
· Submission of all As-Built and close out documentations including over 5000 pages of dossiers as
per their systems on Afam Project for prompt claiming of milestones & invoicing.
· Managing over 1000 documents for AFAM F5 Project, including drawings and other project
deliverables.
• Receive, review and distribute over 1000 project documentation received from the client in a timely manner to the company Project Management Team as required
• Stamping and filing all control copies of drawings.
• Managing over 2000 incoming and outgoing correspondences excluding e-mails on GBARAN Ubie Project
• Managing over 250 incoming and outgoing correspondences excluding e-mails on Afam 5 Project.
• Managing over 1500 deliverables on Nun River Project and keeping appropriate document deliverables register.
• Attend client meetings and assist with determination of project requirements
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Updating the DDR according to the movement of document.
• Maintaining a strong filing/archiving system for easy tracking of document.
• Transmitting of all SITE NOTES to client if the need arise
• Part of the RED MARK UP team onsite prior to handing over of the project
• Maintaining a strong AS-BUILT records and updating the changes made on site,
• Assisting the engineering department in preparation of As-built document.
• Transmitting and retrieval of document as regards to the revision of the document
• Assisting the project control /procurement/HSE in handling and maintaining a good document archive
• Ensure the quality of the project documentation comply with contracts, ER (Employer Requirements) and IMS (Integrated Management System) Requirements.
• Preparation of Hand-over documentation.
monitoring, tracking and reporting project cash flow
planning and preparing man hour budgets, and schedules
Preparing and submitting financial analysis reports.
Coordination, management and control of overall process of contractual administration. .
Preparation of Invoices for each Work Completion.
Coordinates with Project Director, Managers for their monthly Invoicing forecast
Supervision of Contractors and Suppliers in line with contractual requirements, ensuring that contractual commitments are fulfilled and best practice is shared across teams.
Preparation of Projects Financial Report and invoices tracking sheet for management update
Preparation of Milestone Completion Forms for Client’s Endorsement.Following up with client for approval of Service Entries and Purchase Orders
Assist with development of the work breakdown structure.
Provide all required schedule information (milestones, durations) for all contract packages to ensure proper evaluation of quotations, Comparison to target schedule and progress reporting
Invoice validation, cost forecasting and reporting.
Collection of the Project Financial Monitoring cards from the various project leads for onward presentation to the managements.
Information to the Project Manager of deadlines and possible delay/ non‐compliance in fulfilling project milestones in timely manner.
Calculation of Valve of Work Done (VOWD).