Helmy Rayan

RESPONSIBILITIES:
A. Credit Department
• Establish a permanent Credit Department
• Objective - department is responsible for defining and implementing suitable credit finance criteria and application procedures to support new vehicle purchases - both corporate and individual customers to be accommodated
• Approvals - obtain executive management approval for business mandate, approval matrix and operational criteria - update approvals as necessary
• Staffing - define manpower requirements and organisation structure - identify, employ and train suitable staff to man the department
• Research - regular market research and salesman feedback to ensure product offering is fit for purpose and provides a competitive advantage in the market
• Policies & Procedures - establish, monitor and amend suitable policies and procedures to achieve the objective
• and remain in line with research feedback
• Credit Applications - review and approve credit applications from salesmen - provide possible alternatives for declined applications
• Training - provide ongoing training to showroom sales staff and management - regular updates and training whenever criteria are amended
• Monitor - record monthly activities and action change where necessary
• Reporting - set annual budgets - create monthly reports which measure achievements against budget and prior year activity
• Sales Activity - support sales management by providing ad hoc reports on customers with available credit limits - implement periodic “specials” to support marketing campaigns


B.
After Sales + Group / Sister Concerns ( Almana Leasing, Bluelake )
• Expand the credit approval process to accommodate after sales credit requests
• Objective - responsible for defining and implementing suitable credit finance criteria and application procedures to support the after sales department - this credit is for parts, workshop and panel shop credit requirements
• Other group & sister companies - define and implement suitable credit finance criteria and application procedures on request & by agreement ( AML, Bluelake)
• Approvals - obtain executive management approval for business mandate, approval matrix and operational criteria - update approvals as necessary
• Staffing - utilise existing staff until need changes
• Research - regular market research and salesman feedback to ensure product offering is fit for purpose and provides a competitive advantage in the market
• Procedures - establish, monitor and amend suitable credit procedures to achieve the objective and remain in line with research feedback
• Credit Applications - review and approve credit applications from salesmen - provide possible alternatives for declined applications
• Training - provide ongoing training to showroom sales staff and management - regular updates and training whenever criteria are amended
• Monitor - record monthly activities and action change where necessary
• Reporting - create monthly reports which measure achievements against budget and prior year activity
• Sales Activity - support sales management by providing ad hoc reports on customers with available credit limits - implement periodic “specials” to support marketing campaigns

Logistics Manager at Saleh Al Hamad AL Mana Co.
Qatar - Doha
My current job since July 2007
• Directed logistics management functions including development of Warehouses for the new vehicles, proposals and departmental yearly budget.
• Midterm & Long term planning for the Logistics & Pre- Delivery Inspection (PDI) section to achieved Quality, Delivery, and Cost & Safety Targets.
• Handles the Pre Delivery Inspection section from manpower control, new process formulation and execution, design proper work flow, budget control analysis and more.
• Responsible for new vehicles arrived from Port then submit official documents to the Port Customs and Clearance to process the new vehicles.
• Delegates different responsibilities to Supervisors, Stock Controller, and Foreman to ensure the smooth operation of the Logistics department.
• Interact with the Company Owner, General Manager and General Manager - Finance concerning financial forecasts and reports.
• Implementation of new policies and procedures, revising transport fee structures, overseeing all transport related activities with maximum utilization of resources available, reduce and control hiring cost, preparing budget and scraping of old vehicles.
• Handle daily operations issues and process shipping documents from invoice, to packing list as per country of destination customs/client requirements.
• Designed and implemented more efficient way of production within the PDI premises to ensure maximum profit of the department.
• Efficient management of pre delivery inspection of all sold vehicles to support demands of sales department.
• Manage the supply and delivery of demands of vehicles to customers, sales departments and showrooms.
• Ensure that the work schedules are correctly implemented and that jobs are assigned effectively and completed properly throughout the whole department.
• Maintain full accountability for operational performance, personnel responsibilities, building maintenance, shipping and receiving, safety and asset security.

Prepares yearly departmental budget, responsible for proper stocking of Spare parts, Tires and finished goods in all warehouses, Review the stocks in warehouses as a monthly inventory to check if the actual stocks are the same with the system.

Key Responsibilities includes:

• Distribute tires, spare parts and vehicles to customers and showrooms.
• Make sure to bring revenue to the department and reduce the cost consumption.
• In charge of the inventory, shipping or receiving and hiring/training of employees in the company.
• Communicate with customers about any special needs that they may have or want and keep the client’s inventory net and ordered.
• Exposure to supply chain, warehouse and logistics management with retailing background.

- Prepares and Opens Statement of Accounts.
- Closed and prepared monthly financial statements and audit reports.
- Performed monthly account reconciliations and monitored general ledger transactions.
- Worked in collaboration with controller to ensure accuracy and integrity of financial information in support of overall business objectives.

- Execute proper inventories and Stock Controlling by matching recorded stock and physical stocks.
- Responsible for preparing yearly inventory and record items transactions.
- Prepares all inventory books auditing manual books, supervising document circulation.

From 1990 to 1997, I have worked as part time accountant in the following companies in Qatar:

Performed accounting works such as data preparations, final accounting and arrangement of controlling systems in companies and corporations like:

1. Al-Sakr Group of Companies, Financial Manager
2. United International Group of Companies, Chief Accountant and Internal auditor
3. Airport Gas station, Chief Accountant
4. Wedehy Al Jazeera Group of Companies, Chief Accountant
5. Al-Semeety Co. for Services and Trade
6. Marble and Granite World Co.
7. Al-Dahr Co. for Trade and Constructing

- Perform all the work required of an Accountant.

- Perform all basic functions of an accountant.