C Level Executive Assistant
Daimler Trucks Innovation Center India (DTICI)
Total des années d'expérience :7 years, 6 Mois
Supporting Chief People Officer, Chief Finance Officer, & Chief Legal Officer - in Corporate Functions
● Managing complex calendars and attending / organizing of internal and external appointments, arranging meetings across multiple time zones, and following up on priority action items
● Organizing / managing logistics for meetings, events, workshops
● Collaborating with other departments to facilitate seamless workflow in required areas
● Organizing business travels - taking into consideration the itinerary, schedules, & also
the required travel documents
● Preparing & processing reimbursements on expense claims
● Organizing / managing visitors visiting Executives’ offices
● Contributing to the creation of a motivating and modern corporate culture together with
the management team - by creating an awareness of understanding the importance of emotional connection and maturity
● Actively involved in all the administrative tasks within the A&G department, in parallel the focus was on admin fulfillment for Risk Management and Food & Beverage - structured records / procedures / policies / certificates, hard and soft copy filings
● Responsible for scheduling and coordinating executive meetings, cross-department meetings; participate in annual strategy meetings, calibrations and all the CSR activities conducted by the human resources department
● Oftentimes drafting and/or editing executive communications; transcribing / distributing minutes of meetings, reports (including Budget, P&L files) and other necessary correspondences
● Managed executives’ calendar as per required time zones (if meetings were held in different regions or locations on the globe)
● Responsible for managing / maintaining executives schedules, appointments, travel arrangements (visa, tickets, transportation, & accommodation). Also process, review and submission of expense reports
● Active participant in achieving the annual winning metrics for the property
● Contributed towards boosting the guest reviews on major travel site and facebook;
Response management on the same
● Actively involved in departmental training as well as group training - which includes 10
minute trainers, quiz, course facilitation & presentation
● Gained immense knowledge through ‘Harvard Manage Mentor’ & ‘IHG Leadership
Academy’ -
o Harvard Manage Mentor certifications -
- Leading & Motivating - Change Management - Feedback Essentials
o IHG Leadership Academy -
Graduated in Leading Others
- Coaching
- Stress Management - Time Management
Responsible to schedule and coordinate executive meetings, cross-department meetings; Often times drafting and/or editing executive communications, agendas presentation materials; Transcribing distributing minutes of meetings, reports and correspondences as needed
● Responsible for managing executives schedules, appointments, travel arrangements. To process, review and submission of expense reports for the Executives
● Active participation in - Aeroshow event 2015; Musical concerts and other such events sponsored & organized by Mövenpick
● Responsible to receive & interact with office visitors / customers / potential clients