Senior Purchasing
Qatar Tourism Authority (QTA)
Total years of experience :14 years, 4 Months
Roles & Responsibilities:
* Preparing, negotiation, reviewing & processing contracts, handling purchase
requisitions, purchase orders, tender documents, bid specification, supplier
bid lists for company -wide supplies and equipment’s.
* Coordinating with suppliers to ensure time delivery of goods in accordance
with the purchase order.
* Researching the market for potential suppliers to ensure they meet the
company standers and advising the procurement manger on the same.
* Preparing instructions documentation to suppliers to ensure safe and on-
time delivery and arrival of goods, and compliance with domestic regulations.
* Formulating policies with suppliers or any governance issues and
representing the company in negotiating contracts.
* Assisting in resolving discrepancies &variances related to account payable
invoices, following up on vendors’ payments settlement with the finance
department.
Roles & Responsibilities:
* Managed end to end procurement operations that includes ATM related Items,
security, Stationary, Printing Items, VIP customer’s gift Items, and Marketing related
products.
* Tabulated & evaluated quotations and subsequently finalized procurement and
contract feasibility.
* Prepared standard Operating Procedures (SOPs), manuals & work instructions for
production operations in the unit and maintained MIS/reports to facilitate decision
made by management.
* Ensure that the warehouses & fixed assets are in control and all fixed Assets
movements (Internal or External) as per the approvals &SOPs.
* Managed tenders and evaluated quotations and commercial evaluation as per the
laid down polices of the company.
* Coordinated with user departments and suppliers in the purchasing scope of work
for projects assigned.
* Managed and following overseas orders and coordinated with suppliers to ensure on
-time delivery.
* Negotiated for best purchasing package (in terms of quality, price, term, delivery,
and service) with suppliers and sub-contractors assigned.
* Conducted Suppliers verifications visit.
* Implemented and managed supplier performance evaluation system.
Achievements:
* Researched in multiple sources for suppliers which resulted in the design and
development of a tracking that allowed the organization in reducing costs by 25%
especially in importing & branding season’s new suits.
* Successfully established & maintained database of approved vendors & potential
ones which enabled easy access to vendor info and evaluation performance ratio by
a click thereby reducing the time required.
* Consolidated and updated purchasing forms to review the current ones and thereby
replacing them with up to date procedures & forms.
* Ensured good preparation for the new season by researching and conducting a first
class camps booking services for the different teams outside the country.
Common task for the majority of secretaries -administrators include word processing, audio
and copy typing, letter writing, dealing with telephone and email inquiries, creating and
maintaining filing systems, keeping diaries, arranging meetings, appointments and organize
travel for staff.
and distributing incoming post, organizing and sending outgoing post.
* Devising and maintain office systems.
* Maintain and update websites and internal database.
* Attending meetings and keeping minutes of meetings notes.
* Ordering stationary and equipment supplies, keeping track of stock and handling
invoices.
* Liaising with all colleagues and external contacts to book travel, transport and
accommodation along with rooms and conference facilities.
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