ADI & PMO, Admin Assistant
Diyar United Company
Total years of experience :16 years, 11 Months
Coordinating & corresponding with senior management on all administrative matters at local office & project sites.
Maintaining the accuracy of all employees’ documentation related to Admin tasks and safe keeping as required.
Coordinating with the HR for recruitment reports for new hiring’s for local and out side Kuwait.
Coordinating with the Recruitment Specialist & HR for status, updates, feedback on scheduled mobilization of newly arriving/joining candidates.
Arranging logistics for the new joining candidates.
Supervising the demobilizations of termination, resignation & dismissal cases till the departure.
Arranging travel logistics for all employees i.e. hotel bookings, per Diem allowances, BTF (Business Travel Forms).
Arranging travel logistics for guests such as air ticket, hotel accommodation and visa process.
Writing internal memos.
Placing local and foreign purchase orders as requested by the Team Leads & PMs.
Reimbursing the expenses against each employee under the respective project code/department as & when requested.
Placing request for the creation of new vendor in the system as per category manager’s request. (filling the supplier request form, getting approval
Making the necessary arrangements for upcoming trainings i.e. arranging training materials & distribution of respective certifications to the respective employees.
Arranging catering for required trainings, meetings.
Arranging logistics for external trainings for the team i.e. creating training forms, arranging trip (in case training is outside Kuwait).
Preparing time sheet for the department.
Coordinating with different departments as required.
Preparing competitive reports at the start of each day.
Providing stock availability reports as per category manager’s request.
Carrier out other duties as directed, prepares various reports as and when required.
Maintains supplies by checking stock to determine inventory levels.
Assisting the admin manager in performing the office work.
• Responsible for reviewing, and negotiating contract documents including NDAs, Partnership Agreements, Partnership Renewals and examples.
• Reviewing financial obligations (mostly revenue targets) between partner and Qualitynet and liaising internally to create awareness.
• Serving as the single point of contact for all partners and vendors.
• Responsible for ensuring that proper marketing effort are employed for the success of partner’s products and services.
• Make sure co-op funds are negotiated, readily available, and used properly for marketing purposes.
• Assist Marketing in hosting partner/partner events.
• Ensure that all training's and certifications, especially those as dictated by contractual obligations, are met in a timely manner.
• Handling GM correspondences, scheduling and office management.
• Responsible for Department management and requirements.
• Maintaining Project Documentation, helping with gathering RFP and Tender requirements.
• Entering Project information into the ERP System.
• Submitting and follow-up on Material Requisitions.
• Coordinating with different departments to get information and follow up on tasks.
• Maintaining Project Documentation, helping with gathering RFP and Tender requirements.
• Entering Project information into the ERP System.
• Submitting and follow-up on Material Requisitions.
• Coordinating with different departments to get information and follow up on tasks.
• To develop the HR team, to ensure the stipulation of a professional HR service to the organization. Manage a team of staff. Responsible for mentoring, guiding and developing them as a second line to the current position.
• Ensure apposite communication at all staff levels.
• Recommend and assist employees at all levels in accordance with the company’s policies and procedures as well as relevant legislation.
• Administer all employee benefit programs with concurrence with the Finance and Administration department.
• Ensure a motivational climate in the organization, including adequate opportunities for career growth and development.
• Co-ordinate the design, implementation and administration of human resource policies and activities to ensure the accessibility and effective deployment of human resources for meeting the company's objectives.
• Handling leave, absence, and attendance of the employees.
• Entrusted with responsibilities of maintaining/handling/liaison of all types of business activities/correspondence of various types of techno-commercial affairs.
• Actively handling the telephone lines, mails and registration and managing registration of staff personnel and official information.
• Actively communicate with companies in English and Arabic.
• Involved in preparing government and administrative document.
• Prepare internal memorandums and circulars.
• Review incoming correspondence and routed them to appropriate departments.
• Type various official documents; I have been well organized and efficient in filing systems.