Sr. Admin Officer / HR Coordinator
China Petroleum Engineering and Construction Corporation
Total years of experience :17 years, 2 Months
• Co-ordinate with Client Petro-Energy regarding mobilization/Demobilization and other all logistic and Administration and Security Issue.
• Cleanliness, repair and maintenance of Base Camp premises including repairing, Alterations partitions etc.
• Performance of janitorial services contractor to ensure hygienic conditions.
• Indoor / outdoor plantation.
• Maintenance and repair of electrical, air-conditioning and communication equipment. Scrutiny of bills and distribution for charging to various cost centers.
• Performance of telephone / fax operators and receptionists.
• Proper services from photocopying contractors. Scrutiny of bills and distribution for Charging to various cost centers.
• Receipt and dispatch of mail and parcels through couriers and other postal services.
• Arrangement of passports and visas for overseas visits.
• Maintain the Management and workers rotation record as well as apply for the exit /entry from Khartoum to other country.
• Registration and insurance of all company vehicles.
• Repair of vehicles through insurance company in case of accidents.
• Replacement of vehicles through insurance company in case of theft / total lost.
• Maintain / updated records of company vehicle allocated to employees and administer Implementation of the decisions taken as per relevant policy of the company.
• Arrangements of identity cards for employees and visitors.
• Hiring of security guards on contract basis from local police and our own security manpower.
• Implementation of control procedure on security and handling of visitors.
• Arrange the transportation of food material from Khartoum to Baleela two times in month.
• Contract with local employee and detail with according to Sudan Labor Law
• Attendance and Salary of Direct/Indirect Staff.
• Focusing on Organizational Development; workforce Information, planning & budgeting; Pay and Benefits Management; Recruitment & Resourcing; Training and Development; Employee Relations and Communications; Employee Health and Welfare; Career Development & Succession Development; Employee Work and job Satisfaction; Performance Appraisal; HR Administration; Pay Role processing & Disbursement; Processing Payment of terminal benefit; Grievance Handling & Disciplinary Actions.
• Monitor measure and report on HR issues, opportunities and development plans and achievements within agreed formats and time scales. Liaise with other departments so as to understand all necessary aspects and needs of HR development, and insure they are fully informed of HR objectives, purposes and achievements.
• Planed, developed and implemented strategy for HR management and development.
• Effectively handling the 3rd party service providers.
• Trade Union Matters Conduct collective bargaining and negotiations with the CBA with a View to promote amicable settlement of all differences and disputes arising between the Management and the Workers and their implementation.
• Looking after Transport, Canteen Facilities, Security & other Administration/services issues.
• Disciplinary actions including issuance of charge sheet / show cause notice, Suspension notice.
• Handling of legal matters including Court cases.
• Public Relation with Government Departments and Community welfare in the area.
• Hold departmental meetings to discuss and resolve working problems of the Admin. And HR department and clarify Company’s policies and instructions.
• Responsible for all the external affairs of the Company.
• Maintenance of harmonious and productive Employees Relations.
• General Administration, Housekeeping, Horticulture, Employees passage and transportation, and Security.
• Maintenance / imbursement of Petty cash for factory administrative expenses and records thereof.
• Functional liaison & dealing with govt. and services organizations.
• Legislative Compliance of Labour Legislations and liaison with Labour Department Officials.
• Employees Welfare - Hygienic operations of Travel & Transport, Security, Management / Staff Canteen, Product quota as per company SOP.
• Maintenance of work place Discipline - planned and implemented electronic time management.
• Bi-lateral negotiations with CBA.
• Legislative and SHE Compliance by 3P contractors and their staff.
• Cleanliness, repair and maintenance of Headquarters premises including repairing, Alterations partitions etc.
• Performance of janitorial services contractor to ensure hygienic conditions.
• Indoor / outdoor plantation.
• Maintenance and repair of electrical, air-conditioning and communication equipment. Scrutiny of bills and distribution for charging to various cost centers.
• Performance of telephone / fax operators and receptionists.
• Proper services from photocopying contractors. Scrutiny of bills and distribution for Charging to various cost centers.
• Receipt and dispatch of mail and parcels through couriers and other postal services. Scrutiny of bills and distribution for charging to various cost centers.
• Provision of pool car / rent-a-car. Scrutiny of bills and distribution for charging to various Cost centers.
• Arrangement of passports and visas for overseas visits.
• Arrangements of hotel reservations for local overseas traveling.
• Registration and insurance of all company vehicles.
• Repair of vehicles through insurance company in case of accidents.
• Replacement of vehicles through insurance company in case of theft / total lost.
• Maintain / updated records of company vehicle allocated to employees and administer Implementation of the decisions taken as per relevant policy of the company.
• Arrangements of identity cards for employees and visitors.
• Hiring of security guards.
• Implementation of control procedure on security and handling of visitors.