• Executive Administrative Assistant Cum Fleet Support in Charge and General Secretary HRA Support S
SAS SYSTEMS ENGINEERING
Total des années d'expérience :15 years, 6 Mois
Duties:
Reviewing and Approving Admin and Projects expenses claim as per Company Policy.
Handling Company Business Travel Requests and ECF request. (Airline tickets, Hotel and Rent A car)
Directly Dealing and Negotiating with Company Suppliers (Lease Vehicle Contracts, Vehicle insurance Contracts, Fuel, Airline Agencies, Hotel Corporate Contracts, Courier Agencies and Company and Site office supplies).
Reviewing suppliers Contracts and Invoices.
Identifying and addressing employee requirements
Counseling staff on HR policies, practices, and procedures.
Ensure that employees have a systematic method for reporting work hours.
Address employee conflicts and complete investigations as required.
Supervise the general activities of the HR Team.
Assist Line Manager to make improvements and implement required changes.
Adhere to all organization policies and procedures.
Maintain accurate records as required.
Follows up adding new employees in GOSI.
Updates salaries and data according to GOSI System.
Registers and follows work-related injuries.
Follows up outsourced workers contracts and distribute them in the sections.
Follows up attendance and leave of the outsourced workers and finalizes their monthly salaries.
Coordinates with sections about any remarks or complaints and reports them to HR Dept.
Prepares attendants sheets and shift schedule sheets.
Follows up attendance daily basis.
Receives payroll transaction paper from departments.
Receive requests from employees and do necessary actions.
Make vacations in the system.
Make punitive actions upon to the policy.
Review attendance data before payroll.
Make monthly payroll.
Make vacation settlements.
Make end of service settlements.
Arrange additional and deductions for payroll process.
Any other benefits or reviews for employees.
Prepare out sourcing companies’ payroll.
Carry out similar or related works as directed by his direct superior.
Record Keeping and Updating Employee Details, medical insurance.
Tracking and updating Projects and office Vehicle and approving fuel expenses.
Generate reports, prepare presentation, Manage Calendars, Schedule meetings, Conduct Research, take meeting minutes, Assist Visitors, maintain contact lists, raising and distribute memos and Manage expense reports.
Duties: External and Internal
External Duties:
Reviewing and Approving Admin and Projects expenses claim as per Company Policy.
Handling Company Business Travel Requests and ECF request. (Airline tickets, Hotel and Rent A CAR
Updating the Business Travel thru Corporate accounts internal access SharePoint portal
Handling Corporate accounts HR and ADMIN duties and responsibilities.
Updating, Tracking and reviewing ADMIN related expenses, checking per Diem claim ensuring that all related claim is within the company policy
Identifying and addressing employee requirements
Adhere to all organization policies and procedures.
Maintain accurate records as required.
Handling Big Corporate Accounts as a Senior Implant Travel Consultant i.e., Toyota ALJ Corporate accounts, IKEA Ghassan Al Sulaiman Furniture Co. LTD Landmark Group Centrepoint and OHL Arabia
Handling Travel and Hotel Reservation request 24/7 for VIP Corporate Client, Guest and Employee.
Processing and Assisting Visa requirements and Limo request Euro Rail Request.
Sales Reporting.
Negotiating Airline and Hotel Corporate Deal
Look for prospective corporate accounts in order to grow and escalate company sales.
General administrative services including taking Minutes of Meeting. Compose Agendas and set up meeting with company CEO.
Prepares correspondence and types all confidential documentation, data entry and document control.
Provides reception service to all visitors and handles urgent calls with appropriate judgement.
check in baggage, issue boarding cards, checking passengers travel documents, passport and visa, on loading and accepting waiting list passengers and keep passenger informed of delays. Undertook various administrative duties. pre flight and post flight duties and making SGS daily trafic report outbound and inbound flights. Monitor baggage services activities and maintain updated tracking delivery claims records In charge of special needs passenger and Wheelchair Lift and Air bridge Operator with valid SGS GACA license.
•Ticketing Agent 2004 to 2011 ZION TRAVEL AND TOURS Duties: Facilitated travel and reservations with the use of Galileo and Sabre red reservation system. Plan and prepare itineraries for clients, discuss client requirements and advise on Suitable options. Handling complicated travel itinerary changes as required by the client such as rebooking and reissuing tickets.
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